INFOhio Cataloging Structures Transitioning from MultiLIS to Sirsi K-12

Cataloging Structure in MultiLIS $aSnyder, Zilpha Keatley $aCat running /$cby Zilpha Keatley Snyder. 260 $aNew York :$bDelacorte Press,$cc $a168 p. ;$c22 cm. Library A Fiction F SNY Available $5.00 PTO Library A Fiction F SNY Available $5.00 Library B Fiction F SNY Available $5.00 Book Club Title (bib) Item Title (bib) Item A prefix of F appears before the SNY shelf number

Structure Differences Title (bib) Call # Copy Call # Copy Title (bib) Item Sirsi K-12 MultiLIS

Cataloging Structure in Sirsi K-12 Title (bib) Call # Copy Call # Copy $aSnyder, Zilpha Keatley $aCat running /$cby Zilpha Keatley Snyder. 260 $aNew York :$bDelacorte Press,$cc $a168 p. ;$c22 cm. Library A F SNY Copy 1 $5.00 Fiction Available Book PTO Copy 2 $5.00 Fiction Available Book Library B F SNY Copy 1 $5.00 Fiction Available Book Book Club Title (bib) Copy Call #

Title (bib) Call # Copy (Item) Copy (Item) Library B F SNY Copy 1 $5.00 Fiction Available Book Book Club Title (bib) Item Library B Fiction Prefix F SNY Available $5.00 Book Club Cataloging Structure Differences Sirsi K-12 MultiLIS

Phase 1a: Item Cleanup Generate the Incomplete/ Questionable Items report in MultiLIS to correct items that are missing: General Location Code Collection Code Call Number Generate the Incomplete/ Questionable Items report in MultiLIS to correct items that are missing: General Location Code Collection Code Call Number

Phase 1b: Bib Cleanup Generate the Incomplete/ Records report in MultiLIS to correct bib records that are missing: Title (245) Publisher (260) Description (300) Generate the Incomplete/ Records report in MultiLIS to correct bib records that are missing: Title (245) Publisher (260) Description (300)

Phase 2 CleanUp Review reports to identify local cataloging practices and address problems that are inconsistent with the MARC guidelines. During the review look for and identify the location of such things as: Local Information MARC tags with data unique to a specific bank/branch Data entered for searching purposes in MultiLIS fields rather than the standard MARC tags (i.e.: target audience information (521), reading program information (526), award information (586), and funding information (590 or item note) Item information belonging on the bib record instead of the item record Review reports to identify local cataloging practices and address problems that are inconsistent with the MARC guidelines. During the review look for and identify the location of such things as: Local Information MARC tags with data unique to a specific bank/branch Data entered for searching purposes in MultiLIS fields rather than the standard MARC tags (i.e.: target audience information (521), reading program information (526), award information (586), and funding information (590 or item note) Item information belonging on the bib record instead of the item record

Phase 2 Review the following reports and take action as indicated on the Phase 2 Cleanup for Library Staff Documentation. Return Phase 2 Reporting Form to NWOCA when all reports have been reviewed and actions have been completed. Review the following reports and take action as indicated on the Phase 2 Cleanup for Library Staff Documentation. Return Phase 2 Reporting Form to NWOCA when all reports have been reviewed and actions have been completed.

Qualifications & Expectations of Districts An early implementer Support of district administrators – including release time for all training and meetings Recent MultiLIS Inventory completed Database cleanup complete Phase 1a/1b Phase 2 Phase 3 Uniform library circulation policies Not currently using optional Attendance module An early implementer Support of district administrators – including release time for all training and meetings Recent MultiLIS Inventory completed Database cleanup complete Phase 1a/1b Phase 2 Phase 3 Uniform library circulation policies Not currently using optional Attendance module

Qualifications & Expectations of Districts Open communications Availability of library staff Training Database Evaluation Enthusiastic Understanding Adventurous Open communications Availability of library staff Training Database Evaluation Enthusiastic Understanding Adventurous

Selection of Districts Should meet previously specified criteria Database cleanup completed & reporting forms returned to NWOCA Equipment Compatible DASite will review and rank based on conversion readiness Should meet previously specified criteria Database cleanup completed & reporting forms returned to NWOCA Equipment Compatible DASite will review and rank based on conversion readiness

Equipment Compatibility Dumb terminals no longer supported Administrative Stations will require 95/98/NT/2000/XP/MAC* – WF2003 and U /98/NT/MAC* – WF2003 and U /XP/Mac(OSX) – WF2004 and U2004 OPAC stations must support current browser versions * Mac using Virtual PC emulation program Dumb terminals no longer supported Administrative Stations will require 95/98/NT/2000/XP/MAC* – WF2003 and U /98/NT/MAC* – WF2003 and U /XP/Mac(OSX) – WF2004 and U2004 OPAC stations must support current browser versions * Mac using Virtual PC emulation program

Migration Timeline Data cleanup complete Special conversion needs identified Districts review current policies and decide on policies to be used in Sirsi K-12 Policies are entered by DASite Providers Test migration of district data to Sirsi K-12 Library Staff training on Sirsi K-12 Evaluation of test conversion & policies Data cleanup complete Special conversion needs identified Districts review current policies and decide on policies to be used in Sirsi K-12 Policies are entered by DASite Providers Test migration of district data to Sirsi K-12 Library Staff training on Sirsi K-12 Evaluation of test conversion & policies Identify any needed corrections Agree on date for live migration Cease using MultiLIS Snapshot of MultiLIS bank data Library remains closed or goes to stand-alone backup Stand-alone backup data loaded Library re-opens on Sirsi K-12

Location of NWOCA District Reports Clean-Up Reports Policies Review Informational documents: Informational documents: Database Cleanup ansCleanup.html Circulation Policies Review & Evaluation- rcPolReview.html ansCleanup.html rcPolReview.html Informational documents: Informational documents: Database Cleanup ansCleanup.html Circulation Policies Review & Evaluation- rcPolReview.html ansCleanup.html rcPolReview.html