Presentation – Final Report June 18, 2008 Woodlawn Public Library Facility Planning Study Presentation – Final Report June 18, 2008

dmA Planning & Management Services ￭ Terrain Group Inc. Study Purpose To evaluate service constraints associated with the existing Woodlawn branch To consult with library users and the community concerning current and future needs To recommend a preferred option for an expansion or replacement library of 12,000 sq. ft. To evaluate potential sites and recommend a preferred site To develop a functional space program To establish preliminary capital costs and implementation plan dmA Planning & Management Services ￭ Terrain Group Inc.

dmA Planning & Management Services ￭ Terrain Group Inc. Study Process dmA Planning & Management Services ￭ Terrain Group Inc.

Consultation Activities On-Line Library User Survey Key Informant Interviews Focus Groups Library Staff Workshop Phase Two and Final Public Meetings Presentations to Board and Council dmA Planning & Management Services ￭ Terrain Group Inc.

dmA Planning & Management Services ￭ Terrain Group Inc. Study Area 107 Highway Shubie Park Main Street Lake Banook Existing Woodlawn Library Portland Street dmA Planning & Management Services ￭ Terrain Group Inc.

Library Service and Facility Requirements

Trends in Library Design/ Development Contemporary Libraries Are: Focal Points in the Community Accessible, Comfortable, Welcoming High Profile, Attractive, Visible Multi-Service Providers Centres for Technology and Innovation Part of an Active Service Hub Focused on Customer Service Efficient to Operate, Convenient to Use dmA Planning & Management Services ￭ Terrain Group Inc.

dmA Planning & Management Services ￭ Terrain Group Inc. Design Principles Operationally Efficient Design Designed to Maximize User Convenience, Flexibility and Multiple Uses Designed for the Seamless Integration of Technology Designed as an Accessible, Attractive and Welcoming Community Hub Designed for Sustainability dmA Planning & Management Services ￭ Terrain Group Inc.

Space Program dmA Planning & Management Services ￭ Terrain Group Inc. Service Areas Proposed Allocation of Space (Net Sq. Ft.) Subtotal Main Entry Reception/Display Space/Social Space Circulation Desk/Area 250 500 Adult/Youth Services –Collection Books; Video/DVD/CD; Journal/Periodicals 2,700 Adult/Youth Services –Other Seating/Working Areas Youth Lounge Training/Computer Work Stations 1,000 650 1,900 Children’s Services –Collection Books/Display Areas; Video/DVD/CD; Journal/Periodicals 1,475 Children’s Services –Other Seating/Reading Areas Children’s Program Area Computer Work Stations Staff Support/Work Station 200 125 825 Other Public Library Space Meeting Room/Program Areas Storage (Program Room) 900 100 Administration/Staff Areas Staff Offices Technical Services/Workroom Shipping/Receiving/Collection Storage Staff Lounge/Kitchen/Washroom 450 350 1,800 Building Services/Support Area Public Washrooms Mechanical/Electrical/Maintenance General Storage 800 Total –All Areas Net 11,000 Net sq. ft 12,000 Gross sq. ft. dmA Planning & Management Services ￭ Terrain Group Inc.

Location of the Library

dmA Planning & Management Services ￭ Terrain Group Inc. Six Step Process Site Analysis – 13 sites Short Listing – 6 sites Contact with Landowners – 6 sites Site Screening – 3 sites Comparative Evaluation – 2 sites Cost Evaluation – 2 sites dmA Planning & Management Services ￭ Terrain Group Inc.

dmA Planning & Management Services ￭ Terrain Group Inc. Short Listed Sites Woodlawn Mall (2 Options) Former Canadian Tire Building (Tacoma) Former Canadian Tire Parking Lot (Tacoma) Penhorn Mall Atlantic Superstore Parking Lot (Eisner) Millstone Square dmA Planning & Management Services ￭ Terrain Group Inc.

dmA Planning & Management Services ￭ Terrain Group Inc. Short Listed Sites Former Canadian Tire Parking Lot (Tacoma) Former Canadian Tire Building Woodlawn Mall (2 Options) Penhorn Mall Atlantic Superstore Parking Lot (Eisner) Millstone Square dmA Planning & Management Services ￭ Terrain Group Inc.

dmA Planning & Management Services ￭ Terrain Group Inc. Landowner Contact Reduced List to Three Locations Woodlawn Mall (2 Options) Penhorn Mall Millstone Square Note Former Canadian Tire – Owner Not Interested Atlantic Superstore Parking Lot – Owner Not Interested dmA Planning & Management Services ￭ Terrain Group Inc.

dmA Planning & Management Services ￭ Terrain Group Inc. Site Screening Process to remove sites that do not meet basic criteria Criteria (yes or no) Size Zoning Access Visibility Compatible Use Timing Result Woodlawn Option 1 Removed – Space Requirement Others Remained for Further Review dmA Planning & Management Services ￭ Terrain Group Inc.

Comparative Site Evaluation Criteria Process to rank remaining sites Criteria Access (Weight = Medium, 2) Visibility (Weight = Medium, 2) Compatible Use (Weight = Low, 1) Centrality (Weight = High, 3) Major Partnership Potential (Weight = Low, 1) Distance from Other Branches (Weight = High, 3) Complementary Use (Weight = High, 3) Scoring 3,2,1,0 (3 = fulfil the criteria, 0 = not at all) dmA Planning & Management Services ￭ Terrain Group Inc.

Comparative Evaluation Results Access Weight = 2 Visibility Compatible Use Weight = 1 Centrality Weight = 3 Partner Weight = 1 Distance from Other Branches Weight = 3 Complementary Uses Weight = 3 Score Woodlawn Mall Option 2 2 4 6 3 9 13 31 Penhorn Mall 1 15 Millstone Square 10 20   dmA Planning & Management Services ￭ Terrain Group Inc.

Recommendations

dmA Planning & Management Services ￭ Terrain Group Inc. Recommendations Recommendation: The allocation of space in the new Woodlawn Library should generally conform to the Space Program to create a fully functional 12,000 sq. ft. library. Recommendation: The Library should invite proposals from both landlords (Woodlawn Mall and Penhorn Mall) and enter into negotiations at both locations. Recommendation: Negotiations should include the ability to fulfill key design and service objectives with new construction versus leased space and determine a preferred site. dmA Planning & Management Services ￭ Terrain Group Inc.

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