OARE Module 1: Introduction, Website and Training Material

Table of Contents Introduction to OARE: background, partners, eligibility & copyright/user agreement Using OARE Webpage Registration Journals by Title, Subject, Language and Publisher Books by Title Other Available Resources OARE Training material Appendix: Access problems and solutions for full-text articles

Introduction to OARE Programme Objectives Increase access to high-quality, relevant literature in environmental sciences Improve research in environmental sciences and related disciplines Improve the quality and effectiveness of education and training Increase environment-related policy for the benefit of the population

What is OARE? OARE = Online Access to Research in the Environment OARE is an Internet based portal Provides free or low cost access to major scientific and peer reviewed journals, e-books, databases, and other scientific materials in environmental sciences. Launched in October, Several thousand institutions are registered from over one hundred countries Has 3900 journals from more than 150 of the worlds leading academic publishers Full-text coverage from 1997 onward in most cases

Research4Life Group A & B Countries

Sister Programmes Research4Life includes four programmes: – HINARI (Health Access to Research programme) – AGORA (Access to Global Online Research in Agriculture) – OARE (Online Access to Research in the Environment) – ARDI (Access to Research for Development and Innovation) Eligible institutions can register for all four For more information, see

R4L – Public Private Partnership Principal Publishers Elsevier Science Springer Wiley-Blackwell Sage Taylor & Francis Lippincott/Williams & Wilkins BioOne Oxford University Press Nature Publishing Other science/technical/ medical publishers Program Partners World Health Organization - WHO Food and Agriculture Org. – FAO United Nations Environment Programme – UNEP World Intellectual Property Organization - WIPO Yale University Library Mann Library/Cornell University International Association of Scientific, Technical and Medical Publishers – STM Information Training and Outreach Centre for Africa National Library of Medicine Microsoft Librarians Without Borders ® /MLA

Primary Target Audiences Eligible categories of institutions are: national universities research institutes government: ministries and agencies national libraries locally based non-governmental agencies All permanent and visiting faculty, staff members and students are entitled to access and can obtain the institutional User Name and Password.

Eligibility Overview 109 countries qualify Institutions in the public sector or with a not- for-profit status qualify for free access to the full-text articles in OAREs online collection. Institutions must register (just once) to receive a username and password Check with your information or communication officer to receive the username and password that gives you full access to OARE and full-text articles

Country Eligibility Overview ( ) Country eligibility is based on GNI per capita or HDI (human development index) Free access is available to institutions in countries with a GNI per capita of $1600 or less or HDI (human development index) less than 0.63 are eligible for free access (Group A) Access to those with GNI of $1601-$5000 or HDI less than 0.67 pay a fee of $1000 per year (Group B) 70 countries are currently eligible as Group A countries and 37 countries are Group B

Country Overview continued For a list of Group A & B countries, go to: Publishers have the option of excluding groups within each country While there are more exclusions in Group B, some publishers choose to exclude institutions from Group A countries For specifics on per-country publisher exclusions,

Institution Eligibility Overview All OARE users may browse collection and journal abstracts without log in. You will have access to journals from Open Access publishers and a few commercial publishers. To view, download and print the full-text articles, users must be registered and must login first Login may only be done by registered institutions Students, faculty and staff at eligible, registered institutions can access full-text articles and other OARE resources. Visitors to registered institutions can use the resources while at the site.

Technical Requirements OARE can be accessed from a PC or Mac computer connected to the Internet. 256k baud rate is necessary– to access and download files The OARE platform can function with Internet Explorer version 5.0 or higher, Mozilla Firefox version 10.0 or higher or Google Chrome. Also needed is a recent version of Adobe Acrobat Reader - to view full-text articles in PDF format.

OARE: User Agreement All registered institutions will sign a User Agreement covering: – Use of the OARE password – Copyright and Fair Use Agreement shall be available in your institution

Use of the OARE Password Do Please Share OARE username and password with colleagues, students, faculties in your institution Do not Share with those from outside the institution Do not Use outside the country

Copyright and Fair Use Same as typical copyright and fair use principles: It is OK, for example, to: – Download or print up to 15% of a journal issue or book – Use material for educational purposes (course packs or reserves) – Make copies for institution members or students Always credit sources Be cautious but sensible

Abuse of Publisher Privileges It is NOT OK to: – Charge for documents, except for cost recovery for teaching materials – Post content to websites or blogs that are publically accessible – Change content – Download all articles from a single issue Violations result in the INSTITUTION or ENTIRE country denied access until the problem is resolved.

Exercises Complete exercise #1 in the accompanying Module 1 Exercises (Word) document

Step 1 Start your web browser (Internet Explorer or Firefox). Step 2 Type: in the Address box Step 3 Press Enter on the keyboard or GO How to Register for OARE

Click on Register for OARE link to access the step-by-step guide – to see if your institution is registered or must complete this process. Institutions also can register for HINARI and AGORA.

This is the step-by-step guide to completing the Research4Life online registration process. There is a link to the online registration form.

The Step by Step Guide contains links to Registered Universities and Professional Schools for HINARI, AGORA and OARE.

Displayed is the access page to the Registered Universities and Professional Schools by Countries, Areas and Territories PDF documents. To download the PDF file, click on OARE.

Displayed is the list of OARE Registered Universities and Professional Schools for Ethiopia.

The following slides are a summary of the key points of the registration process located at:

To register, fill in the form. You only need to fill this in once as an institution. An institution can register for all Research4Life programs at once and that the other programs (besides OARE) can be added.

Complete all the required fields including the six character code and click on the Send Registration box.

Key Hints Telephone and Fax fields are numeric. No blank spaces, nor symbols should be used. Comments and Activities fields have a maximum number of characters. If you want to provide any explanation, please send an to the OARE HelpDesk Include in the your country and full institution name - in order to identify the application. If possible, include an institutional address (e.g. or not

If you have registered for one previously and want to register for the other two, add a note in the comments field with your institution and username. This will speed up the registration process for a 2nd or 3rd program. Lastly, the whole validation and processing takes from four to six weeks. Currently (February 2013) we have a huge backlog caused by the Already Registered applications.

Help Trouble registering or logging on? Technical issues? Questions about policy or use? Training inquiries? – For support in Africa, contact ITOCA – For support elsewhere,

Step 1 Start your web browser (Internet Explorer or Firefox). Step 2 Type: in the Address box Step 3 Press Enter on the keyboard or GO How to USE OARE

Accessing the Collection From the initial pages menu, you can find the link to journals and databases, information about OARE plus eligibility, how to register, training material, etc. From this page, you can login and also view this information in multiple languages.

Logging In For full-text journal articles: – Users institutions must be registered – Users must log in using institutional user name and password. NOTE: OARE log in does not give access to all services offered on publishers websites.

Type in user name and password exactly as provided by your institution. Passwords are case-sensitive. Click Login

The Logged in from: … message confirms that you have completed the login. You also can confirm login by viewing the url (web address) at the top of the page that will read: oaresciences.org/whalecomoare.oa resciences.org Besides access to journals and books, the initial OARE page includes links to Search inside OARE full-text through database and article searching, Reference sources and Free Collections. Note also the link to the Training Materials.

If you do not properly login, this message on the Contents page will remind you! The OARE website can also be opened in French, Russian, Spanish and Portuguese.

Navigating OARE to Find What You Need! In the next few slides you will learn to: Browse by journal titles and publishers Explore journals by subject lists Locate journals by language Download full-text articles (PDF and HTML versions)

Once you have logged-in, you will be taken to the Contents page.

Journals can be accessed by title from the Journals collection A- Z list. For example, to find Perspectives in Plant Ecology, Evolution and Systematics, click on P. Searching by Title

A page appears containing all the journal titles beginning with P listing the Accessible Content for your institution.

Click on a title in the list to select a journal – Perspectives in Plant Ecology, Evolution and Systematics.

Another window will open at the journal publishers site with the full list of Volumes, issues and articles.

This is the PDF display of the article. Most publishers also supply the HTML (with hyperlinks) and summary options.

We have displayed the P All Items list for an institution that does not have access to all the journals – noted by all the while ! Boxes.

Click on this link to View complete list of the journals.

This listing does not have hypertext links to the contents of the journals. You must go to the Journal collection A-Z list.

Searching by Subject Journals also can be found via the Subjects A- Z category list.

Choose the subject that you are interested in. e.g. Environmental Law, Policy & Planning.

An alphabetical list of Environmental Law, Policy & Planning journals now is displayed with links to the journals websites.

Click on a journal title to open the journal in a new window (the publishers page) – Environment and Urbanization

The Environment and Urbanization journal now opens in the publishers website. Note the links to the Current and Recent Issues.

Again, we have opened the PDF format of an article. Note that there are save and print options.

Searching by Language Click on the link to the Language category list – to view the drop down menu of journals by language; choose the language you prefer. e.g. French.

An alphabetical list of French language journals Accessible Content titles is displayed.

Select a journal title from the list e.g. Biochimica et Biophysica Acta - Bioenergetics.

A new window will open at the publishers site - with access to the current and previous volumes and issues.

Searching by Publisher From the initial Journals page, click on the drop down menu for Publishers and choose the publisher that you want. Note the list of journals that You have full access to:

Click on the drop down menu for Publishers and choose the publisher that you want. e.g. Nature Publishing Group.

The All Items list notes all the journals of a publisher. In this case, the institution does not have access to the journals.

The Accessible Content list of OARE journals available from the Nature Publishing Group will be displayed. Choose the specific journal that you want. e.g. Nature Cell Biology

The initial page of the journal is displayed. Choose the volume, issue and article that you are interested in e.g. March Issue 3.

This is the display for the HTML version of the article that includes hypertext links. You have the option of printing or downloading/saving the full text article in HTML.

This full text article is in HTML and must be read with a web-browser.

OR you can choose to download/view in PDF. Now displayed is the PDF version of the article. To print or save click here.

Exercises Complete exercises #2-7 in the accompanying Module 1 Exercises (Word) document

Searching for Books From the initial Contents page, you can open the Books Collection A-Z list. For example, to find Ocean Basins, click on O.

A page appears containing all the book titles beginning with O listing the Accessible Content for your institution. Included is Ocean Basins.

Another window will open at the publishers site with the list of Chapters that can be viewed HTML files or downloaded as PDF files

Exercises Complete exercises #8-9 in the accompanying Module 1 Exercises (Word) document

Additional useful resources can be opened from the two links and one drop down menu. Additional Resources

The Browse databases page includes access to Environmental Issues & Policy Index, Environmental Science and Pollution Management and Scopus.

The Browse reference sources page contains access to a number of useful reference tools.

The Free collections drop down menu has links to numerous sources of free e-journal sources.

` Now open is the Free Access to Developing Economies list of HighWire Press with direct access to the titles and articles.

HighWire Press 4 Also available from HighWire Press is list of Free Online Full-text Articles that includes free journals and ones with that have free articles after a set period of time.

Another useful Free Collections is the Directory of Open Access Journals.

The pesticides and water pollution search found 76 articles.

Databases & Search Tools Environmental Issues and Policy Index (EBSCO) – see Module 2 Environmental Science and Pollution Management (CSA) – see Module 3 Scopus (Elsevier) – See Module 4

Lets Review What We Learned You should now know how to: LOGIN to and register for OARE Browse by journal titles and publishers Explore journals by subject lists Locate journals by language Locate books by title Download full-text articles (PDF and HTML) View OAREs databases, reference sources and free collections options

Exercises Complete exercises #10-11 in the accompanying Module 1 Exercises (Word) document Note: Also see the following section on OARE Training Material, the OARE – the Basics (word) document and the OARE Access Problems and Solutions for Full- text Articles (ppt) presentation.

Training Material The OARE Training page has detailed information that can be used for training courses and further learning. Access to the Training Materials also is available from the Contents pages horizontal bar.

There are links to PDF documents PowerPoint presentations that are an in-depth discussion of many of OAREs features.

Note that the Basic Training Packages contains modules on using the OARE website and searching for articles in two of the databases.

The IMARK project has a number of courses on the effective management of agricultural information (but would apply to other disciplines). Material is available online or via CD-ROM.

INASP has developed a series of courses on the use of electronic resources in low-income countries.

AuthorAID is an invaluable resource for publishing including a library with 150+ documents and a mentor service.

Authorship Skills Web-bibliography Contains annotated links to 35+ WWW based/ full-text information on how to: Conduct ethical research Write a scientific paper Write a structured abstract Prepare manuscripts for submission Write footnotes and bibliographies Avoid plagiarism skills/en/index.html skills/en/index.html This web-bibliography has annotated links to 35+ scientific publishing related Internet sites.

Appendix : Access Problems and Solutions for Full-text Articles Via OARE, the Journal of Forest Research has been opened.

When attempting to open a full-text article, the publisher (Springer) has requested a fee to purchase the article..

Possible Problems Access problems can be caused by: 1)failure to properly LOGIN with the institution's User Name/Password 2) technical problems at the Publisher's website 3) Problems with local systems (configuration of user institutions firewall, configuration of browser) or 4) The publisher has not authorized access – mostly for Band 2 countries

The Logged in from: … message confirms that you have completed the login. You also can confirm login by viewing the url (web address) at the top of the page that will read: oaresciences.org/whalecomoare.oaresciences.org

In OARE, the Journal of Forest Research is in the J section of the Journals collection A-Z list. We have confirmed that you should have access to this journal.

This is a sample – to send to:

Screen Captures To create screen captures: – display the screen you want (from the Internet) – click on the print screen key – open the paint program and paste the image (control/v) – edit the image (use the select icon to limit content) – copy again (control/c) and paste in document or slide Note: you can skip the paint program step and paste the screen capture directly into the document.

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