Module 4 (NLNZ) Attributes of persons, families, corporate bodies (RDA Section 3)

This presentation is taken from resources created by the National Library of Australia (in cooperation with ACOC) for their Resource Description and Access Train the Trainer workshops held in 2012 NLNZ has added some additional information NLNZ has added some of their policy decisions Exercises have been changed to fit NLNZ’s training needs

Section 3 Learning Outcomes Identify data elements recorded in name authority records Construct access points for persons, families and corporate bodies

Section 3 Overview Covers Recording attributes (in authority record) Constructing access points Variant access points Does NOT cover Choosing access points – See Section 6: Relationships to persons, families and corporate bodies.

Section 3 Overview (Cont.) NEW entity for Family Identifiers – URIs persons, families and corporate bodies – Core element – No existing international system as yet

Section 3 Overview (Cont.)

Chapter 8: General guidelines Section 3

Section 3, Chapter Core elements Recording attributes – Core – Core if needed to distinguish between similar names Constructing access points “Core” elements do not apply “Preferred name” + selected elements if needed

Section 3, Chapter Language and script Preferred Name Language that appears in the source Alternative to transliterate Other elements Check each rule for differences Generally, language of agency

Section 3, Chapter General guidelines Capitalisation Numbers expressed as numerals or words Diacritics Hyphens Initials and acronyms Abbreviations

Section 3, Chapter 8 Other guidelines Access points – Summary of detailed instructions in each chapter – “Constructing access points” = Authorised access point Variant access points Scope and date of usage – Scope notes 8.11 Undifferentiated name indicator – MARC 008/32

Chapter 9: Identifying Persons Section 3

Section 3, Chapter 8 and 9 Scope of “person” RDA – “An individual or an identity established by an individual (either alone or in collaboration with one or more other individuals)” RDA 9.0 – fictitious entities Miss Piggy, Snoopy, Dr. Who, etc. – real non-human entities (NLNZ) Socks, LC RDA: NASIG Module 4 13

LC RDA: NASIG Module 4 14 Section 3, Chapter 9 Examples of expanded scope 100 0# $a Miss Piggy $a Miss Piggy’s guide to life / $c by Miss Piggy as told to Henry Beard # $a Beard, Henry # $a Queen, Ellery $a The glass village / $cby Ellery Queen [identity created by Frederic Dannay and his cousin Manfred B. Lee] 100 1# $a Ling Yeow, Poh $a Poh’s kitchen / $c Poh Ling Yeow.

Section 3, Chapter Attributes The usual suspects – Name, title, fuller form, dates, profession or occupation, biographical information. Other information associated with names – Gender, affiliation, country, address, language, field of activity. Core attributes/elements – Name, Dates, Title, Other designation, Identifier.

Section 3, Chapter Preferred name Establish all entities associated with a person Words or numerals indicating relationship e.g. Sr., Jr., IV – Saur, Karl-Otto, Jr. – Hatfield, Frederick C., II Terms of address such as Dr., Mr, Mrs. – Read, Miss

Section 3, Chapter Dates 046 ## $f1836 $g # $a Beeton, $c Mrs 046 ## $g # $a Macready, William, $d died 1829.

Section 3, Chapter Fuller form 378 ## $q Anthony Hugh Dean 100 1# $a Brown, A. H. D. 378 ## $q Alexander William 100 1# $a Smith, A. W. $q (Alexander William)

Section 3, Chapter New elements for persons Gender Place of birth/death, country associated with person, place of residence, address Affiliation Language of the person Field of activity Profession/Occupation

Section 3, Chapter 9 Preferred name 100 1_ |a Baron Cohen, Sacha, |d _ |a Cohen, Sacha Baron, |d _ |a G., Ali 400 0_ |a Ali G _ |a Sagdiyev, Borat 400 1_ |a Borat

Section 3, Chapter 9 Preferred name 100 1_ |a Baron Cohen, Sacha, |d _ |a Cohen, Sacha Baron, |d |a Hammersmith, London 374 |a comedian 375 |a male 377 |a eng

Section 3, Chapter Authorized access points RDA : how to put together the elements to construct an authorized access point [with links back to specific elements] – Preferred name is the basis – Additions to the name as instructed under – , in that order, as applicable LC RDA: NASIG Module 4 22

Section 3, Chapter 9 Additions to the preferred name : title or other designation associated with the person (required) : date of birth and/or death * ^ ^ : fuller form of name * ^ * : period of activity of person * ^ * : profession or occupation * * LC RDA: NASIG Module 4 23 *= if needed to distinguish; ^ = option to add even if not needed *= NLNZ to add if needed; ^ = NLNZ to add even if not needed

Section 3, Chapter 9 NLNZ policy - 1 As the National Library of New Zealand contributes authority records to the LC/NACO authority file, we are required to follow PCC policy Continue to use existing authority records Fuller form of the name will only be included in the access point if required to distinguish that person from another LC RDA: NASIG Module 4 24

Section 3, Chapter 9 NLNZ policy - 2 Add date of birth and/or death even if not needed to distinguish between access points For dates of birth, use a hyphen after the date e.g not born 1789 For dates of death, use a hyphen before the date of death e.g not died 1986 Use the term “active” not “flourished” LC RDA: NASIG Module 4 25

Example records cz a n n| acannaabn |n aaa c 010 __ |a no __ |a (OCoLC)oca __ |a IArlh |b eng |c IArlh 053 _0 |a PR6119.C _ |a Scarrow, Simon 670 __ |a Under the eagle, 2001, c2000: |b t.p. (Simon Scarrow) jkt. (college teacher; lives in Norfolk, England) Source:

Example records cz a n n| acannaabn |n aaa c 010 __ |a no __ |a (OCoLC)oca __ |a IArlh |b eng |c Iarlh |e rda 053 _0 |a PR6119.C _ |a Scarrow, Simon 374 __ |a teacher 375 __ |a male 377__ |a eng 670 __ |a Under the eagle, 2001, c2000: |b title page. (Simon Scarrow) jacket. (college teacher; lives in Norfolk, England) Source:

Example records nz a n n| azannaabn |a aaa 010 __ |a nb __ |a (Uk) __ |a Uk |b eng |c Uk |e rda 046 __ |f _ |a Johnson, Anna Marie, |d __ |a Theology 373 __ |a Garrett Theological Seminary |2 naf |s __ |a theologian 375 __ |a female 377 __ |a eng 670 __ |a The Reformation as Christianization, 2012: |b title page (Anna Marie Johnson) verso (born 1973; Visiting Assistant Professor of Reformation History at Garrett-Evangelical Theological Seminary since 2010) Source:

Example records cz a n n| azannaabn |n aaa c 010 __ |a no __ |a (OCoLC)oca __ |a UPB |b eng |c UPB |e rda |d DLC 100 1_ |a Chamberlain, Lynn 370 __ |e Toquerville, Utah 373 __ |a Utah Division of Wildlife Resources 374 __ |a photographer 374 __ |a author 375 __ |a male 377 __ |a eng 670 __ |a Kolob Canyons, 1986, ©1986: |b back cover (Lynn Chamberlain; produced by Lynn Chamberlain, Toquerville, Utah) 670 __ |a Utah Division of Wildlife Resources, website viewed 1 August 2011 |b (Lynn Chamberlain; professional outdoor photographer over 30 years; lives in southern Utah; Conservation outreach manager for the DWR Southern Region; frequents Kolob area near Zion National Park; author of Close encounter with a condor) Source:

Section 3, Chapter 9 Exercise

Chapter 10: Identifying families Section 3

Section 3, Chapter 10 Scope of “family” Definition (RDA 8.1.2) = “two or more persons related by birth, marriage, adoption, civil union, or similar legal status, or who otherwise present themselves as a family” Not in AACR2 LC RDA: NASIG Module 4 32

Section 3, Chapter 10 Role of “family” Now considered creators, contributors, etc. – Important for archives, museums, and special collections – Also possible for general library materials: genealogy newsletters, family reunion publications, etc. LC RDA: NASIG Module 4 33

Section 3, Chapter 10 Attributes Core attributes – Name, Type, Date, Identifier Other attributes – Place, prominent member, hereditary title, family history MARC fields – 376 – family information – Also 370, 665, 678

Section 3, Chapter 10 Name of family Families as authors vs. subject headings Ch. 10 applies to distinctive family entities acting as creator/contributor, etc. When used as a subject, continue the current subject cataloging policy for general family name groupings (See H430 and H1631) Adapted from LC RDA: NASIG Module 4 35

Section 3, Chapter Type of family Scope = categorization or generic descriptor for the type of family” – Not a controlled vocabulary – cataloger’s choice – “Family,” “Clan,” “Royal house,” “Dynasty,” etc. MARC X00: added in parentheses to the preferred name LC RDA: NASIG Module # $a Ptolemaic (Dynasty)

Section 3, Chapter Date DEFINITION “a significant date associated with the family” Eg. – The period during which a royal house ruled – The period during which a dynasty was in ascendance MARC 376 $s and $t 100 3# $a Ptolemaic (Dynasty) 376 ## $a Dynasty $s 305 B.C. $t 30 B.C.

Section 3, Chapter Place DEFINITION “a place where a family resides or has resided or has some connection” Authorised form as per Chapter 16 MARC # $a Ptolemaic (Dynasty) 370## $e Egypt 376 ## $a Dynasty $s 305 B.C. $t 30 B.C.

Section 3, Chapter – 10.8 Other elements – Prominent member – Family history 100 3# $a Ptolemaic (Dynasty) 370 ## $e Egypt 376 ## $a Dynasty $s 305 B.C. $t 30 B.C # $w r $i Family member: $a Cleopatra,$c Queen of Egypt,$d died 30 B.C. 678 ## $a The Ptolemaic dynasty was the royal family which ruled the Ptolemaic Empire in Egypt during the Hellenistic period. They were the last dynasty of ancient Egypt...

Section 3, Chapter Variant names – For THAT family only – Hereditary titles 100 3# $a Ptolemaic (Dynasty) 400 3# $a Lagids (Dynasty) 370 ## $e Egypt 376 ## $a Dynasty $s 305 B.C. $t 30 B.C # $w r $i Family member: $a Cleopatra,$c Queen of Egypt, $d died 30 B.C. 678## $a The Ptolemaic dynasty was the royal family wich ruled the Ptolemaic Empire in Egypt during the Hellenistic period. They were the last dynasty of ancient Egypt...

Section 3, Chapter 10 Additions to the preferred name : type of family : date associated with the family : place associated with the family * ^ : prominent member of the family * ^ LC RDA: NASIG Module 4 41 * = if need to distinguish; ^ = option to add even if not needed

Section 3, Chapter 10 MARC examples 100 3# $a Kennedy (Family :$c Washington, D.C., $d ) 100 3# $a Murdoch (Family :$g Murdoch, Rupert, 1931-) 100 3# $a Tudor (Royal, $d )

Chapter 11: Identifying corporate bodies Section 3

Section 3, Chapter 11 Scope of “corporate body” Definition (RDA 8.1.2, Glossary) = “an organization or group of persons and/or organizations that is identified by a particular name and that acts, or may act, as a unit” Scope (11.0) = includes ad hoc events (such as athletic contests, exhibitions, expeditions, fairs, & festivals) and vessels (e.g., ships & spacecraft) Adapted from LC RDA: NASIG Module 4 44

Section 3, Chapter 11 Attributes The usual suspects – Name, place, dates, number of conference, etc. Other information associated with names – address, language, field of activity. Core attributes/elements – Name, Dates, location and number of conference, Identifier.

Section 3, Chapter Preferred name Mostly the same as AACR2 More detail Lots of examples 46

Section 3, Chapter Preferred name A few things to note: Not abbreviating “Department” (Appendix B.2) Language used – removal of English bias ( ) Include frequency in conference name ( ) Variant spellings: choose the form found in the first resource received (RDA ) 47

Section 3, Chapter Place Two categories: – Location of conference, etc. (CORE) – Location of headquarters (if needed to distinguish) Form of place: – Preferred form of name (as prescribed in Chapter 16) – Can abbreviate name of certain countries, states, etc., as instructed in Appendix B Adapted from LC RDA: NASIG Module 4 48

Section 3, Chapter Date Scope Date a conference was held Year(s) in which a corporate body was established and/or terminated !Both core elements!

Section 3, Chapter Date MARC Conference date – 111 $d and 046 if desired 046 $s # $a San Diego Comic-Con $d (2012) Year(s) of establishment/termination – 046 of authority record and 110 $a or $b if needed. 046 $s 1960 $t # $a Beatles

Section 3, Chapter Date Examples: 046 ## $s1892$t # $aScientific Society of San Antonio ( ) 046 ## $k # $aInternational Conference on Georgian Psalmody$d(1995) 046 ## $s1919$t # $aGermany.$bNationalversammlung ( )

Section 3, Chapter 11 Other elements AACR2 “additions” now elements – Associated institution MARC notes – Corporate history – Address New elements from FRAD – Field of activity – Language of corporate body

Names not conveying idea of body: Part of “Other designation associated with the corporate body” -- RDA 11.7 Cataloguer judgment on choice of term (generally in English in the U.S.) Remember: if subordinate body, establish subordinately to higher body Adapted from LC RDA: NASIG Module # $a Gingerbread (Organisation) Section 3, Chapter Preferred name

Section 3, Chapter 11 Additions to the preferred name : if name not conveying “body” : place associated with the body * ^ * ^ : associated institution * ^ * ^ : date associated with the body * ^ * ^ : type of jurisdiction * * : other designation * ^ * ^ : number, date, & location of conference LC RDA: NASIG Module 4 54 * = if need to distinguish; ^ = option to add even if not needed * = NLNZ to add if needed; ^ = NLNZ to add even if not needed

Section 3, Chapter 11 Examples 110 2# $a World Cup (Cricket) 110 2# $a World Cup (Soccer) 111 2# $a VALA National Conference on Library Automation $n(16 th :$d 2012 : $c Melbourne, Vic.) 111 2# $a Burke and Wills Expedition $d ( ) 110 1# $a Queensland. $b Department of Natural Resources, Mines, and Energy

Example records nz a n n| acannaabn |a ana c 010 __ |a no __ |a (OCoLC)oca __ |a OrU |b eng |c OrU 046 __ |s _ |a Bridge Builders International 370 __ |c U.S. |c Latvia |e Philomath, Or. 371 __ |a 205 S. 23rd Street |b Philomath |c Or. |d U.S. |e |m 371 __ |a P.O. Box 4073 |b Salem |c Or. |d U.S. |e __ |a Christian ministry 377 __ |a eng 410 2_ |a BBI 670 __ |a Pa ̄ rsteidzos ̌ ais te ̄ va pla ̄ ns, 2006: |b page 14 (Bridge Builders International) 670 __ |a OCLC, July 11, 2011 |b (hdg: Bridge Builders International) 670 __ |a Bridge Builders International WWW site, July 11, 2011 |b (Bridge Builders International; BBI; Oregon-based Christian ministry that focuses on the nation of Latvia; established in 1994; 205 S. 23rd Street, Philomath, Or ; P.O. Box 4073, Salem, Or ; Source:

Example records Source: RDA Test records 110 1_ |a Wisconsin. |b Dept. of Transportation 410 1_ |a Wisconsin. |b Transportation, Dept. of 410 2_ |a WisDOT 670 __ |a Implementing transportation research, 2002: |b cover (Wisconsin Dept. of Transportation; WisDOT) |a Wisconsin. |b Department of Transportation 952 __ |a RETRO 953 __ |a xx00 |b ga37

Section 3, Chapter 11 Exercise

Section 3 Summary Structure of section three of RDA Recording attributes of persons, families and corporate bodies Constructing access points for persons, families and corporate bodies