Career & College: Ready, Set, Go! NCs Race to the Top (RttT) Initiative LEA/Charter Detailed Scope of Work Planning & Technical Assistance June 2011

Overview 2 1.Reiterate General RttT Requirements & Process for LEAs/Charters 2.Review Budget Process 3.Explain Monitoring Process 4.Provide Selected State Initiative Updates 5.Address LEA/Charter Questions Key Take Away = Know how to move forward with your RttT plan!

General RttT Requirements 3 1.Detailed Scopes of Work (DSWs) must address all RttT Required Activities 2.Same process as last year…but with more time for support and modification (as needed) Regional Lead or Charter Consultant your point of contact /primary support 3.Monitor (look back) & Plan (look ahead) Both due August 3

DSW Submission Timeline DPI Finance Informational Webinars (2) Requirements for submission of budget and detailed plans DPI Informational Webinars focused on RttT State Initiatives LEAs & Charters Review Requirements for Local RttT Plans Provide LEAs/Charters with greater detail regarding State Plan (by Initiative) Regional Support & Planning Meetings LEAs & Charters Review Informational Webinar Info Review Approval process Review Monitoring Plan Support Updated local DSWs Support Implementation All Local Plans submitted to DPI All Plans reviewed by DPI DPI staff follow up with LEAs/Charters to resolve any outstanding issues All Plans Final (posted to RttT Website) Sept. 1Feb 10, 2011March & April June 1-27 August August Our Goal: All DSWs approved, All deliverables completed 4

RttT Budget Process Philip Price Chief Finance Officer 5

RttT - End 12/23/2014 PRCs: 156 RACE TO THE TOP 157 RTTT - REGIONAL LEADERSHIP ACADEMIES 158 RTTT - RECRUITMENT INCENTIVE, LOW ACHIEVE SCHOOLS 6

Submission Issues- ALL budgets must be approved by June 17th Funds cannot be expended against RttT funds unless a budget has been submitted & approved in BUD Still LEAs/Charters who do not have an approved RttT budget for Still LEAs/Charters that have been rejected but have not submitted an amendment 7 LEAs/Charters that have yet to submit, and 35 requiring revision Check BUD for the approval status If you need help getting your budget approved, contact or 7

RttT FY Budgets FY budgets must be submitted and approved prior to expending July 1, LEAs/ Charters that have yet to submit, and 6 requiring revision Check BUD for your approval status Also check BUD after DPI closeout is complete for adjustments to Estimated Carryover, and adjust budgets accordingly 8

Allowable Expenditures RttT currently operating on an open chart of accounts Most expenditures allowable, provided they have been approved in DSW Indirect costs: –Not permitted with contracted services (Object Code 311) or with Capital Outlay expenditures (Object Code 5xx) –The total of the line item and its respective indirect cost should equal the Budget for that respective activity. 9

Detailed Scopes of Work Budgets submitted to BUD must match the DSW, for both activity and fiscal year Changes to the DSW require an amendment You must enter Budgets and Amendments in BUD - and send us an indicating effective year 10

Budget Submission Process When submitting a Budget to BUD, also send an to the Race to the Top address, Debby Jackson, and Chris Pond: and –Include whether BUD ties to original or amended DSW; if amended, attach amended DSW to the –Detailed Submission Guidelines in the Finance Officers Newsletter: onews/2011fonews.pdf 11

Procurement OERI Directives 3, 3a, and 3b outline the provisions and requirements for purchases using ARRA and RttT funds Use the Contracting Checklist to ensure compliance; under notes Splitting Purchases to avoid seeking proper competition for a contract purchase is prohibited 12

Debarment List State agencies are to check the State and Federal Debarment Lists to ensure debarred contractors are not used If you have questions or concerns, please contact Stephanie English at or (919)

Sole Source It is recommended that purchases using recovery funds go through the bid process RttT Technology Sole Source Guidance

Whistle Blower OERI directives 5 and 6 provide guidance for reporting Allegations of Fraud, Waste and Abuse of ARRA funds It is also requires Posting of Whistle Blower rights and Remedies –Physical posters are to be posted in a visible place in LEA/Charter school buildings –We also recommend posting a link on the LEA/Charters Website that leads to the state or the Federal Whistle Blower websites 15

Whistle Blower Links rtFraud.aspxhttps:// rtFraud.aspx US Education Department Office of Inspector General Hotline MIS-USED 16

Notification Chart on DPI website, includes CFDA numbers for all ARRA programs allotted through DPI, along with PRC number, and Federal Award Number 17

Monitoring Process Lou Fabrizio Federal Liaison 18

RttT Program Monitoring 19 1.Required by RttT – draft plan approved by USED 2.LEAs/Charters will submit Progress Report for school year to NCDPI by August 3, Bottom line: Did you do what you said you were going to do in your state-approved DSW? 4.Results determine which LEAs/Charters will receive follow up (virtual desk-side reviews or on-site monitoring visits by DPI team)

Essential Standards/ Common Core Angela Quick Deputy Chief Academic Officer 20

21 Accessing Call for Change Module: RELEASED AFTER JUNE 3

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The Call for Change Explains why North Carolina adopted new rigorous standards Explains the need for change and how this change evolved with major initiatives 23

2011 Common Core State Standards and NC Essential Standards Summer Institutes for LEA/School PD Leadership Teams 24

Standards B3 RttT College and career-ready standards. A new set of academic standards benchmarked against the best national and international expectations. The goal is to set fewer, clearer and higher standards that, when achieved, ensure a student is ready for post-secondary education and work. Standards include Common Core in ELA and Math and NC Essential Standards in all other subjects. Curricular support resources will be developed to support the transition.

26 Educator Development Lynne Johnson Director, Educator Recruitment & Development Maria Pitre-Martin Director, K-12 Curriculum & Instruction 26

Tools and training, blending online and face-to-face learning experiences to help educators increase effectiveness and transition to new standards and assessments. Included are the creation of instructional toolkits, NC Falcon formative assessment training modules, new standards roll-out, using data to make decisions and Response to Instruction. Professional Development D5 RttT

Agenda- Summer Institutes CONTENT (K-5, 6-12, and K-12 areas) PROCESS (Team Planning, Implementation Guidance, Developing Local Curricula) RESOURCES (Best Practices and Implementation Guide, Online Modules, Integrating Technology, Instructional Toolkits, etc.) 28

Additional Modules Understanding the Standards NC FALCON Developing Local Curricula NC Professional Teaching Standards Revised Blooms Taxonomy June 24 July 6 July 19 Fall 29

LEA PD Lead LEA PD Lead LEA PD Lead LEA PD Lead LEA PD Lead LEA PD Lead LEA PD Lead LEA PD Lead LEA PD Lead LEA PD Lead LEA PD Lead LEA PD Lead RttT Professional Development Lead Kenan Fellow Regional Lead RESA Director DPI Instructional Technology Coach DPI Curriculum Staff Regional Education Facilitator (Teacher on Loan) 30 Coaching Structure Key Partners

31 Additional Support wikis chats forums blogs

NCDPI Professional Development Schedule Initial Support for PD Leader Teams Follow Up Sessions from Summer Institutes Utilization of support from Regional PD Leaders RESA Teacher Effectiveness Feedback Group Sessions RESA PD Leader Team Trainings RESA DSW Meetings with NCDPI RttT Leadership Team DPI Consultant Trainings IHE Trainings (CC and ES) Mid Year LEA/Charter School Diagnostic Needs Assessments RESA PD Leader Team Trainings RESA Teacher Effectiveness Feedback Group Sessions RESA PD Leader Team Trainings DPI Consultant Trainings Year End LEA/Charter School Diagnostic Needs Assessments RESA Teacher Effectiveness Feedback Group Sessions RESA DSW Meetings with NCDPI RttT Leadership Team Customized feedback/support sessions for PD Leader Teams IHE Trainings (CC and ES) Summer Institutes (selected locations) JUN- JULY AUGUST 2011 SEPT-NOVDEC-JAN FEB-MAR 2012 APR-JUNE This is the yearly cycle schedule; content will change 32

Level 1: Reaction to Learning Experience Level 1: Reaction to Learning Experience Level 2: Demonstration of Learning Level 2: Demonstration of Learning Level 4: Evolved Practices and Behaviors on Site Level 4: Evolved Practices and Behaviors on Site Level 5: New Leader and Student Outcomes Level 5: New Leader and Student Outcomes Level 3: Organizational Support (Behaviors, Practices, Policies) Level 3: Organizational Support (Behaviors, Practices, Policies) The Work Adapted from Guskey, 2000, pp Guskeys Framework: Five Levels 33

Evaluating Professional Development Immediately Following Participation 30 – 60 Days After Participation 1-2 Years After Participation Participant Reaction to Learning (Guskey Level 1) Leadership Competency (Guskey Level 2) Knowledge (Guskey Level 2) Impact of Climate on Implementation (Guskey Level 3) Action Plan Progress (Guskey Level 4) Level of Use (Guskey Level 4) Impact on Conditions for Teaching & Learning (Guskey Level 5A) Impact on Student Performance (Guskey Level 5B) 34

NC Education Cloud Ed Chase NC Education Cloud 35

Cloud Plan Development Process LEA Webinars LEA Region Meetings LEA Site Interviews NC Education Cloud Proposed Plan Industry Best Practices LEA Working Groups Gather Information Define Problem Plan Development 36

Cloud Team DPI The RttT Technology Project Team Peter Asmar Cloud Services Ed Chase Program Director Phil Emer NCSU ITng Lab The Friday Institute Sammie Carter, Systems Architect James Robinson, Systems Architect Larry Creglow, Project Facilitator Lee Sartain, Policy Specialist Instructional Tech Neill Kimrey MCNC Dave Furiness, Director CNE Steve Thorpe, Systems Analyst NC ITS Bob Giannuzzi, Project Management PM Office Jerry Bunn Data Systems Julien AlHour Adam Levinson NCVPS Chanin Rivenbark, CTO Nathan Thanos, LMS Admin 37

Organization & Collaboration DPI Leadership Team RttT Education Cloud Advisory Committee Project Management Site surveys and inventory Application workload testing RFP - vendor specifications advises NC State Board of Education & Governors Education Transformation Commission Identity and Access Management Data Collection and Analysis Consortium Buying Program Director E-rate and CIPA Planning & Design LEA Working Groups 38

Process & Timeline Build work plan, gather resources…....Completed Conduct site interviews.….....Complete in August Conduct projects to inform Plan …11/1/2011 DRAFT plan…………………… May/June 2011 Approved Plan……………… Summer 2011 Build detailed implementation plans….....4Q2011 RFPs……………………………… Q2011-2Q2012 Develop, Pilot, Deploy services...4Q2011-4Q2012 Migrate and operate……… Q2011-4Q

iSeries RFP Update Goals: –Migrate 20 LEAs from local infrastructure to cloud hosted infrastructure in FY12 –Migrate all LEAs to cloud infrastructure in 3 years Currently in final stages of awarding contract Next Key Actions: –Negotiate & Award Contract –Identify 20 pilot LEAs –DPI & Pilot LEAs validate vendor migration, test, and schedule plans 40

New Managed Firewall & Content Filtering Services Goals –Premise-based firewall solution –No cost solution to the LEA / Charter as part of the Connectivity Offering –Cloud-based content filtering/malware protection Option 1 - Replacement of existing LEA/charter school solution Option 2 – Complimentary service, e.g. enhanced malware protection or remote client filtering/malware protection 41

New Managed Firewall & Content Filtering Services Key actions to date –E-Rate filed for bundled service offering (Internet access, firewall, content filtering/malware protection) –Laboratory testing for a filtering solution completed –Draft Detailed Service descriptions of Firewall and Content Filtering Service offerings have be sent out to the community. –Service interest survey has been sent out to the community Key actions next –Conduct functional pilots in June/July –Conduct service pilots in July/August 42

Teacher Effectiveness Rebecca Garland Chief Academic Officer 43

Federal Reporting For the 2010 – 2011 school year, the NCDPI will use the median to aggregate standards for teachers and principals. The Teacher Effectiveness Work Group will determine aggregation methods for future federal reporting. 44

45 New Policies Annual Evaluation Policy: Each local board shall adopt a policy requiring career teachers to be evaluated annually. The annual evaluation requirements shall be met by either: (1) Using the Teacher Evaluation Process as set forth in 16 NCAC 6C.0503; or (2) Using an abbreviated evaluation consisting of Standards Four and Six of the Teacher Evaluation Process. Sixth Standard for Teachers: TEACHERS CONTRIBUTE TO THE ACADEMIC SUCCESS OF STUDENTS. The work of the teacher results in acceptable, measurable progress for students based on established performance expectations using appropriate data to demonstrate growth.

46 New Teacher Evaluation Process Teachers demonstrate leadership Standard One Teachers establish a respectful environment Standard Two Teachers know the content they teach Standard Three Teachers facilitate learning for their students Standard Four Teachers reflect on their practice Standard Five Teachers contribute to the academic success of students Standard Six

47 Annual Abbreviated Evaluation Teachers contribute to the academic success of students Standard Six Teachers facilitate learning for their students Standard Four

Summary 48 1.Reiterated General RttT Requirements & Process for LEAs/Charters 2.Reviewed Budget Process 3.Explained Monitoring Process 4.Provided Selected State Initiative Updates 5.Addressed LEA/Charter Questions Key Take Away = Know how to move forward with your RttT plan!