e-Print Repositories for Research Visibility: T ime to Deposit Pauline Simpson and Jessie Hey 06/11/03

Road Map Scholarly communication alternatives e-Print Archives e-Prints Soton How to make your research more accessible / visible now

PUBPUB SUBSUB LIBLIB A R Primary channel - Scholarly Communication – present model Bibliometrics – citation analysis, impact factors Evaluation – SMA /RAE, Tenure, Promotion Research funding proposals

1774 % Even wealthy Libraries cannot subscribe – less access to your research

Crisis in Scholarly Communication alternate models Open Access Journals Open Archives Initiatives Open = freely accessible - open access journals Open = interoperable - Open Archives Initiative BioMed Central - JISC funding payment of $500 per article 7/03- Author pays Publication charge = free online access to all Publication charge not paid = subscription only access

Changing Publishing Paradigm A uthors R eaders OAI data providersOAI service providers PUBPUB SUBSUB LIBLIB A uthors R eaders Deposit – post refereed, pre published Archive/ access Hybrid Interoperability Protocols roles +++ Information flow through Open Archives model Citation analysis

TARDis HEFCE – JISC Programme - Focus on Access to Institutional Resources (FAIR) £196,000 Funding to set up an institutional repository (e-Print archive) Aug 2002 – Jan 2005 (30 months) Team –Director : Sheila Corrall –Manager: Pauline Simpson –Advocacy : Jessie Hey –Software : Chris Gutteridge / Tim Brody –Admin : Natasha Lucas

Aims To set up a sustainable Southampton e- Print archive e-Prints Soton Activity: –Targeting Academic Resources for Deposit and Disclosure –To gain content – full text documents

What are e-Prints? e-Prints are: electronic copies of any research output –journal articles, book chapters, conference papers etc even multimedia –they may include unpublished manuscripts and papers prepared for publication (as copyright allows) Also broader and narrower definitions: Academic output - MIT Peer-reviewed – Prof. Stevan Harnad (open access advocate) An e-Print archive is an internet based repository of such digital scholarly publications which can provide immediate and free worldwide access benefiting both author and reader

e-Print archives (misnomer!) Subject based e-Print archives (centred on author deposit) –Pioneering example is ArXiv set up by Paul Ginsparg at Los Alamos in 1991ArXiv –Successful in limited subject areas –Free EPrints Software developed at Southampton to encourage more self archiving (JISC funding) Open Archives Initiative software standards developed to enable cross searching (OAI-PMH) Alternate models proposed based on institutional research output

arXiv usage daily ArXiv is an e-print service in the fields of physics, mathematics, non-linear science, computer science, and quantitative biology

arXiv now over 250,000 Quantitative Biology added Sept 2003

A national vision: e-Prints + e-Learning + data Diagram from eBank UK project

A national vision: ePrints UK

TARDis e-Prints Soton

Why contribute your work? To make your research more visible and accessible in electronic form To promote your work and that of other academics within your community To use it as a secure store for your research publications - which can help you to respond to the many requests for full text and publication data To contribute to national and global initiatives which will ensure an international audience for your latest research (other universities are developing their own archives which, together, will be searchable by global search tools)

Raising the profile…. Articles freely available online are more highly cited. For greater impact and faster scientific progress, authors and publishers should aim to make research easy to access Nature, Volume 411, Number 6837, p. 521, 2001 Steve Lawrence Online or Invisible? ne-nature01/ ne-nature01/

Southampton research document types

Making your deposit

Choose DIY or give the file and sufficient information for us to continue for you

Deposit Process (post refereed – pre published versions) Register yourself once Have the electronic copy ready and open (print out of first page is also useful) Check copyright (journal transfer agreements surveyed by Project RoMEO) Expect to add abstract, keywords Add any useful information on content (eg enhanced diagrams) or to help cite it Check before submitting Can leave in workspace to finish later

Solving copyright problems Check a journals copyright transfer agreement here

Journal Copyright agreements Research by Project Romeo

Copyright listing by publisher - updates planned

Ensuring your copyright for self-archiving "I hereby transfer to all rights to sell or lease the text (on-paper and on-line) of my paper. I retain the right to distribute it for free for scholarly/scientific purposes, in particular, the right to self-archive it publicly online on the World Wide Web. The author/s hereby assert their moral rights in accordance with the UK Copyright Designs and Patents Act (1988)."

Completed deposit – can be updated if published

Cross searching academic resources - finding the pearls 01 Oct - 203

Google also picks up e-Prints Soton deposits

Where and Who Deposit your work from now In e-Prints Soton Help from: Jessie Hey – deposit assistance, database development for groups Natasha Lucas – admin and assistance Pauline Simpson –Manager e-Print representative?