Joint Information Systems Committee Research Management and Institutional Repositories Neil Jacobs

Joint Information Systems Committee Institutional Repositories Definition [from repositories briefing paper]: A digital repository is where digital content, assets, are stored and can be searched and retrieved for later use. –A repository supports mechanisms to import, export, identify, store and retrieve digital assets. Putting digital content into a repository enables staff and institutions to then manage and preserve it, and therefore derive maximum value from it. –Digital repositories may include research outputs and journal articles, theses, e-learning objects and teaching materials or research data. Because it works within a broader Information Environment, a repository is more than a CMS…

Joint Information Systems Committee Repositories in an Information Environment

Joint Information Systems Committee Repositories in an Information Environment Curation

Joint Information Systems Committee Repositories in an Information Environment Sharing / access

Joint Information Systems Committee Histories of institutional repositories - why are there so many definitions? One lineage of institutional repositories: –1995 Guidelines for Developing an Information Strategy published, and (1998) nine institutions were selected as Exemplar Sites for information strategies –… leading to JISC InfoNet – National Centre / Service –2003 JCALT (Awareness, Liaison and Training) agrees that InfoNet will support RM in sector (cf FoI), and advising on EDRM systems, policy issues (eg retention schedules), etc –Significant overlap with IR functionality (versioning, workflow support, tailored metadata schemes… Another, related, lineage of institutional repositories: –2000 Digital Preservation and Records Management programme DCC, Feasibility and Requirements Study on Preservation of E-Prints… –Supporting Institutional Digital Preservation and Asset Management (4/04) Including how a distributed preservation infrastructure might work - SherpaDP, PRESERV… Yet another lineage of institutional repositories: –1999 Santa Fe convention - OAI-PMH –2002 JISC programmes on sharing institutional resources (FAIR, X4L) – Sherpa, JORUM –2005 Digital Repositories programme, EThOS, R4L, SPIRE, IRRA

Joint Information Systems Committee Institutional Repositories in the institutional context why they can help with the institutions RAE submission Institutional Repository Factual authority and access control LDAP Org structure Associated information Inst / dept CRIS Inst / dept / personal publication databases Portal

Joint Information Systems Committee Institutional Repositories in the scientific context why they can help with the institutions RAE submission

Joint Information Systems Committee Use case one: submitting bibliographic data to HEFCE HEFCE-defined XML schema for bibliographic data –Covers a range of research output types –See: Institutional Repository Metadata from researcher / dept IRRA Institutional submission – metadata / DOI? HEFCE VariousformatsDublinCore?HEFCEXML

Joint Information Systems Committee Use case two: supporting internal RAE trial exercises Where institutions are setting up internal panels to practice their RAE submission –Ensuring that the institutions is the best representation of its research to HEFCE –Need access to full text (publishers or authors final version) Institutional Repository IRRA Metadata plus full text from researcher / dept Internal panels Trial institutional submission – metadata plus full text

Joint Information Systems Committee The unknowns The known unknown: –What will be the detailed arrangements for ensuring RAE panels have access to the full text papers they need? The unknown unknown: –What happens after RAE2008? –Metrics? BUT institutions and researchers will still need to –manage their own intellectual output –ensure that it gains them maximum benefit –have systems to demonstrate this