Erin Hogbin Student Professional Awareness Committee Chair Relationship Building Between Students & Professionals 1 & 2 Sept 2007 Scottsdale, AZ IEEE-USA Leadership Workshop

Benefits of Good Relationships l Increased interaction between a Section and Branch Leads to…. l More successful section and region events/meetings with increased attendance l Open doors for joint/shared meetings l Future skilled volunteers for the Section Students are the Regions and Sections Future Volunteers

Benefits to Regions/Sections l Students begin to understand how IEEE works for engineers and what resources are available l Students are retained as members after graduation l Students learn to become active IEEE Section and Region Volunteers Many current IEEE members started as Student members!

What are some of the things you have done?

How Do You Build the Relationship? Encourage Student-Professional Awareness Activities among student branches Identify good local speakers Provide discounted rates for students attending Section and Region events Encourage members to organize and attend joint professional awareness activities Support student events

Some Specifics Communication –Make contact, not all branches know they belong to a section Student Liaison on Section Excom –Voting or Non-Voting Provide Branch Mentors

Some Specifics Hold Meetings at Schools –Ex-com –Section –Chapter Invite to Section Meetings and Activities Student Leadership Training Workshops

Some Specifics Support Region Contests –Paper Contests –Hardware Competitions –Ethics –Programming –Website design Hold/Support Section Contests Tours

Some Specifics Engineers week Community efforts –Scouts –Future City –Math Counts –JETS –Science Fairs Show benefits of IEEE to careers

Some Specifics SPAC/S-PAVe Joint venture S-PAC/Professional Development Seminar

What are S-PACs? Student-Professional Awareness Conferences Students plan and run the event with consultation from S-PAC Regional Coordinators - The students do all Project Management Presentation or panel format related the professional awareness categories Topics are selected by students in consultation with SPAC Regional Coordinators (Regions 1-6) who will advise on finding speakers

What are S-PAVes? l Student-Professional Awareness Ventures l Venture can take on any form except presentation format l Student Branch submits proposal based on the professional awareness categories with budget and schedule - The students do all Project Management l Start-up funds are available to initiate venture

Examples of S-PAVe Formats l Mock Interviews l Resume Writing Skill Development l Role Playing and Videotaping of an Ethical Dilemma/Situation l Networking/Etiquette Dining l Creating a Skit Depicting Expert Testimony in a Courtroom

Examples of Issues Related to Professional Awareness l Career Growth l Continuing Education l Effective Communication l Working l Balancing Work With Personal Life l Expectations vs. Reality l Professional Ethics & Social Responsibility l Individual and Corporate Responsibility l Coping with Ethical Dilemmas

l Self-Management l Managing Your Career l Time Management l Engineer and Public Policy l Grassroots Activism l Understanding How Government Works l Importance of the Professional Society l Networking l Benefits Examples of Issues Related to Professional Awareness

How Does IEEE Promote Professional Awareness to Students? Student Professional Awareness Conferences (S-PACs) Student Leadership Training Workshops Student Professional Awareness Ventures (S-PAVes)

Steps for Organizing an S-PAC or S-PAVe

Contact the SPAC Coordinator when the Branch has Decided on the Event Date R5–Kristi Hummel R5–Kristi Hummel R6–Erin Hogbin R6–Kim Motonaga R4–Kristi Hummel R4–Kristi Brooks R3–James Howard R3–James Howard R2–John Paserba R2–Joe Burns R1–Vishnu Pandey R1–Vishnu Pandey

SPAC Contacts ChairErin Past-ChairJohn IEEE USA StaffSandra Region 1Vishnu Region 2Joe Region 3Jim Region 4Kristi Region 5Kristi Region 6Kim Region 7-10 Marko Delimar Student MemberKrenar Komoni

STEP 2. Decide on Topics (~ 2 or 3) and Inform SPAC Coordinator l Example Topics l Industry Life as Told by a Survivor l Grad School vs School of Life l Multitalented: The Swiss Army Engineer l Pros and Cons of Large vs Small Companies l Consulting - Is it for Me? l Others

STEP 3. Review List of Potential Speakers - Seek Approval from SPAC Coordinator To Invite mittees/spac/speaker_topic.asp

STEP 4. Fill out the Budget Sheet and send it to your SPAC Coordinator mittees/spac/files/NEW_spac_Plan Guide_rev2.xls

STEP 4. Fill out the Budget Sheet and send it to your SPAC Coordinator (contd) mittees/spac/files/NEW_spac_Plan Guide_rev2.xls

S-PAC/S-PAVe Budget Considerations Potential Income Sources Ticket Sales Industry Donation University IEEE Local Section/Region RAB Subsidy (when needed as a safety net) IEEE Societies/Chapters Minimize Expenditures Forego spending on elaborate meals and refreshments No need for catering halls (large classrooms are fine) Note that the SPAC Committee will pay for the approved National Speakers travel expenses, and are off-budget to the students planning process

STEP 5. Publicize the event STEP 6. Prepare for event STEP 7. After event, collect feedback from attendees and submit S-PAC Final Report to your Coordinator STEP 8. Document lessons learned for the next S-PAC Remaining Steps for Organizing the S-PAC or S-PAVe

Questions? Erin Hogbin Student Professional Awareness Committee Chair