File Formats for Tariff Content

Prepared by Gary Kravis – UNICON, Inc. Practical Practical …must lend itself to tariff content …must lend itself to tariff content Accurate Reproduction Accurate Reproduction …must look the same to everyone …must look the same to everyone Ease of Production Ease of Production …must be producible using readily available tools …must be producible using readily available tools Assembly Assembly …must be combinable and lend itself to the programmatic insertion of content …must be combinable and lend itself to the programmatic insertion of content National Archives and Records Administration (NARA) National Archives and Records Administration (NARA) …must adhere to NARA standards: 36 CFR …must adhere to NARA standards: 36 CFR

Prepared by Gary Kravis – UNICON, Inc. Microsoft Word Document (DOC) Microsoft Word Document (DOC) Adobe Acrobat PDF Adobe Acrobat PDF Rich Text Format (RTF) Rich Text Format (RTF) Hypertext Markup Language (HTML) Hypertext Markup Language (HTML) Plain Text (TXT) Plain Text (TXT)

Prepared by Gary Kravis – UNICON, Inc. Evaluate how well each file format satisfies each requirement Evaluate how well each file format satisfies each requirement – does not satisfy requirement – does not satisfy requirement – partly/mostly satisfies requirement – partly/mostly satisfies requirement – fully satisfies requirement – fully satisfies requirement

Prepared by Gary Kravis – UNICON, Inc. Microsoft Word Document Microsoft Word Document Adobe Acrobat PDF Adobe Acrobat PDF Rich Text Format Rich Text Format Hypertext Markup Language Hypertext Markup Language lacks rich content capabilities lacks rich content capabilities Plain Text Plain Text no formatting no formatting lacks rich content capabilities lacks rich content capabilities

Prepared by Gary Kravis – UNICON, Inc. Microsoft Word Document Microsoft Word Document issues: printer drivers, non-standard fonts issues: printer drivers, non-standard fonts Adobe Acrobat PDF Adobe Acrobat PDF Rich Text Format Rich Text Format rendering differences common across variety of tools rendering differences common across variety of tools Hypertext Markup Language Hypertext Markup Language rendering differences common across variety of tools rendering differences common across variety of tools Plain Text Plain Text issues: character sets, tab interpretation issues: character sets, tab interpretation

Prepared by Gary Kravis – UNICON, Inc. Microsoft Word Document Microsoft Word Document Adobe Acrobat PDF Adobe Acrobat PDF requires additional step requires additional step Rich Text Format Rich Text Format Hypertext Markup Language Hypertext Markup Language Plain Text Plain Text issues: tables, tab stops, formulas issues: tables, tab stops, formulas

Prepared by Gary Kravis – UNICON, Inc. Microsoft Word Document Microsoft Word Document complex software required complex software required Adobe Acrobat PDF Adobe Acrobat PDF complex software required complex software required Rich Text Format Rich Text Format complex software required complex software required Hypertext Markup Language Hypertext Markup Language Plain Text Plain Text

Prepared by Gary Kravis – UNICON, Inc. Microsoft Word Document Microsoft Word Document not on NARA list not on NARA list Adobe Acrobat PDF Adobe Acrobat PDF Rich Text Format Rich Text Format not on NARA list not on NARA list Hypertext Markup Language Hypertext Markup Language unclear if this is a NARA-compliant; plus, it is argued by some that HTML is not truly valid SGML unclear if this is a NARA-compliant; plus, it is argued by some that HTML is not truly valid SGML Plain Text Plain Text

Prepared by Gary Kravis – UNICON, Inc.RequirementDOCPDFRTFHTMLTXTPractical Accurate Reproduction Ease of Production Assembly NARA