CrossAsia at the Staatsbibliothek zu Berlin an approach to organise access to research material in the field of Asian studies

The Berlin State Library its East Asia Department and CrossAsia Background – some facts on the library and its responsibilities What is CrossAsia? Special subject information guide Collecting, cataloguing, archiving Who can benefit of this work? Who needs CrossAsia? - Evaluation & needs

Matthias Kaun | CrossAsia | CEAL - Chicago 2009 Background Germany is historically and politically a decentralized country with 16 federal states Material is non-German languages is collected on a national level by some 20 major libraries in Germany supported by German Research Foundation Within this framework Berlin State Library is in responsible for: law, slavic studies and literature, foreign newspapers, topographic maps, cartography, East- and Southeast Asia

Matthias Kaun | CrossAsia | CEAL - Chicago 2009 Berlin State Library 10 million books incunabula Occidental manuscripts Oriental manuscripts autographs music autographs estates and personal archives 1 million maps and atlases subscription periodicals and monograph series early newspapers and 350 subscription newspapers Diverse electronic databases and full-texts 2.3 million microfiches / microfilms million images in the picture archive

Matthias Kaun | CrossAsia | CEAL - Chicago 2009 East and Southeast Asia Collection Partly funded and supervised by German Research Foundation A kind of national collection Responsible for collection building, processing, acquisition, e-resources, digitising projects, technical solutions Special inter-library-loan service Blauer Leihverkehr open to German and European institutions/users

Matthias Kaun | CrossAsia | CEAL - Chicago 2009 CrossAsia Co-operative project (start 2005 – end of funding 2010/11) Organising access to relevant material in each language and form (print/digital) CrossAsia is the technical platform to offer and distribute our content (our printed collection and more than 40 databases) Giving access to all kinds of metadata

Matthias Kaun | CrossAsia | CEAL - Chicago 2009 CrossAsia Partners German Institute of Global and Area Studies, Hamburg the State and University of Library Lower Saxony in Göttingen the Institute for Chinese Studies at Heidelberg University, Heidelberg the Department of Chinese and Korean Studies at Tübingen University, Tübingen, the Department of Japanese Studies at Tübingen University, Tübingen the Internet Guide for Chinese Studies, Leiden, the Netherlands and CrossAsia in conjunction with the Asian Studies WWW Virtual Library and the Nordic Institute of Asian Studies

Matthias Kaun | CrossAsia | CEAL - Chicago 2009 CrossAsia

Matthias Kaun | CrossAsia | CEAL - Chicago 2009 CrossAsia – E-Resources

Matthias Kaun | CrossAsia | CEAL - Chicago 2009 Online Guide East Asia – special subject information

Matthias Kaun | CrossAsia | CEAL - Chicago 2009 Online Guide East Asia - Workflow System

Matthias Kaun | CrossAsia | CEAL - Chicago 2009 CrossAsia Digital Archive as part of OGEA

Matthias Kaun | CrossAsia | CEAL - Chicago 2009 Simple and advanced search eGovernment-Archiv CrossAsia

Matthias Kaun | CrossAsia | CEAL - Chicago 2009 eGovernment-Archiv CrossAsia - Result

Matthias Kaun | CrossAsia | CEAL - Chicago 2009 Building search applications with lucene and nutch 1.We inject a set of URLs into the web database (crawldb). 2.We fetch the web pages: 1. To fetch, we first generate a fetch-list from the database. This generates a fetch- list in a new segment. 2. Now we run the fetcher on this segment. 3. We have to update the database with the results of the fetch. 3.Now we can build a new index of resources catalogued in the Online Guide East Asia.

Matthias Kaun | CrossAsia | CEAL - Chicago 2009 OGEA and Search Engine technology

Matthias Kaun | CrossAsia | CEAL - Chicago 2009 CrossAsia Questions Do we need to or did we already reinvent the wheel? We all know the Asian Studies WWW VL, the Internet Guide for Chinese Studies or the Portal to Asian Internet Resources etc.? Will we be able to continue our work to create new records into the central system or do we have to stop when the funding has been expired? Is it a good idea to archive non-permanent material and how can we solve the copyright issue? Is this work in google/rss/Twitter/del.icio.us etc-times really necessary?

Matthias Kaun | CrossAsia | CEAL - Chicago 2009 Outlook Printed monographs, series, and newspapers with access to it via interlibrary-loan services Access to our own digitised collection which will start in summer 2009 (visible in 2010 with 2,5 Million pages in 2012) Electronic databases like full-text databases, fact databases, E-journals, EBooks, full-text statistics, which are subject to licence with access for German users Information of other subject collections and projects like resources from the National Library of China and National Central in Taibei, National Diet Library in Japan, or activities in for example Laos National Library (to be continued) Special Subject Information (OGEA to be continued) Archiving web-resources (started )

Matthias Kaun | CrossAsia | CEAL - Chicago 2009 Organising Access central system & central index 1.EACAT 2.Main Libray Catalogue 3.OGEA 4.E-ressource 1 (CAJ) 5.E-ressource 2 (Apabi) 6.… digital collection workflow system E-ressource 1 (CAJ – journal level & article level E-ressource 2 (Apabi – different collections) cataloguing system NACSIS/NII Online Guide East Asia (incl. Digital Archive CrossAsia) other resources … Search interface / OPAC for users free arrangement of metadata sets /collections

Matthias Kaun | CrossAsia | CEAL - Chicago 2009 Thank you very much! Matthias Kaun Berlin State Library East Asia Department