Cultural Heritage in REGional NETworks REGNET Review Meeting (REV-01-01), , Brussels

October 2001Presentation D1: Content Creation and Content Management 2 D1: Content Creation and Content Management Task 1.1: Definition of content to be provided Work plan - results - main findings (Josef Herget, IMAC) The theme-based approach within REGNET (Vic Haesaerts, TARX) Task 1.2: Development of a documentation and digitising plan - Work plan and methodology (Josef Herget, IMAC) An example: the Swedish partners: collections and digitising plans (Ingrid Cantwell, SUL) Presentation Plan

October 2001Presentation D1: Content Creation and Content Management 3 The main tasks - an overview Audit Content Provider Collections & themes Data management Use cases & needs Best practise WP 1.1: State-of-the-Art Digitising & Documentation Framework & processes Standards & guidelines WP 1.2: Content Plans Content Selection & Preparation Concept of Themes Selection of Themes Working on Themes Next Phase On the basis of selected themes and in the framework of customized digitising plans. WP 2.1: Preparation of contents

October 2001Presentation D1: Content Creation and Content Management 4 1. Definition of domains First description of collections from content providers 2. Best-Practise-Analysis Analysis of existing applications worldwide in different domains (data and functions) 3. The Audit Analysis of the current practises at side of content providers & requirement analysis 4. Evaluation and Reporting Conclude and describe user requirements WP 1.1: Work plan & modules

October 2001Presentation D1: Content Creation and Content Management 5 The best-practice-analysis Analysis of the relevant environment The instrument: a catalogue of criteria to adopt for the analysis. Orientation on the international State-of-the-Art Typical features have to be adopted Learning from best and worst practices Take up excellent features, avoid mistakes Give Techies an idea how to realize Working by examples

October 2001Presentation D1: Content Creation and Content Management 6 Object types, size, covered themes, data management, systems Collections Goals, general, functional and technical requirements Requirements of the different user groups Business processes Description of core processes/functions Definition of existing and new products/ services Specification of various use situations The audit concept A structured analysis of the state-of-the-art Requirements (content provider) Requirements (user) Products & services Use cases The instrument: a questionnaire to be filled out by all content partners.

October 2001Presentation D1: Content Creation and Content Management 7 Short description of all collections 10 collections in the different domains: archives, libraries, museums, museums shops, artists. Best-Practice-Analysis 28 In-depth-analysis of sites in the different domains with best and worst practice statements. Steps fulfilled within WP 1.1 Definition of use case & user requirements List of use cases and requirements with resulting features of the REGNET system and corresponding best practice examples. Theme-based approach Description of theme-based access and list of themes to start with as well as possible contributions.

October 2001Presentation D1: Content Creation and Content Management 8 State-of-the-Art - The basis of content creation About 10 collections with different object types (Works of visual art, sculptures, photography, design, textiles, books, videos, documents, jewellery, etc.), relevant to various themes. Gruppensprecher Collections Documentation Digitising Standards For most collections catalogues are available: partly just in paper-based form, partly in electronic form (MySQL, MS Access, Domain-specific systems: ADLIB, Museum System, STAR, Libris) Degree of digitising varies: Big players like ALI could provide a big amount of digitised object, most of the partners did not started digitising activities or could provide a more or less small selection (on the average some hundred objects) Use of own data structures dependant on object types, Usage of international standards (e.g. MARC, SPECTRUM, ) only in big institutions, own subject classifications schemes or adaptions of international systems (e. g. AAT) Some main findings

October 2001Presentation D1: Content Creation and Content Management 9 General expectations Easy, fast and thematic access to a variety of geographically distributed information = Single point of entry to CH data world-wide Better cooperation with other institutions / network effects in terms of participation in professional communities Wider presentation of own collections New user groups Some main findings

October 2001Presentation D1: Content Creation and Content Management 10 Data management: Standard data structure for object description. But: possibility to define own data fields. Support of international standards. Data input/output: A clear data entry system with mandatory fields and optional fields. Indexing of fields, vocabulary control, data import and export facilities... Some main findings Functional requirements (examples)

October 2001Presentation D1: Content Creation and Content Management 11 Internal functions: Digitising (systems and methodologies), intellectual property rights management, search & browse. Enduser requirements: Fast access, simple and well-structured site, multilingual interface, simple/advanced search capabilities, support by customer service unit/online help Some main findings Functional requirements (examples) Derivation of necessary and desirable portal services.

October 2001Presentation D1: Content Creation and Content Management 12 G0: Portal ServicesG1: Data Generation G2: Search & Retrieval G3: E-Business Display of available functions Information services: notice board etc. Navigation tools Community based services Personalization Administration tools Feedback, language selection and download Search in data bases Browse and view collections / galleries Item and product input, editing and removing Info and event editing Publishing features Integration of educational materials Product selection Ordering and payment Stock management and usage reports Business cooperation Membership Resulting portal services (examples) Some main findings