Welcome! If you joined the conference via telephone, please enter your audio pin if you havent already. (The image on the right is an example - your audio pin will be different.) If you joined with a microphone and headset or speakers (VoIP), please be sure your device volume settings are properly adjusted. If your mic & headset is not working, please try unplugging and re-plugging in your device. We will begin promptly at the top of the hour.

LM 201: Advanced LegalMeetings Recording, Editing & Posting Presenter – Gene Donney Presenter – Madhu Lakshmanan

Please let us know your questions and comments during the training Maximize/minimize your screen with the chevron symbol Telephone participants need to enter their audio pin Ask a question in the questions log Raise your hand

Ensuring we can hear you Mic & Speakers users should make sure the microphone volume is turned up. You can always switch to telephone at anytime in the training. Ensure that you have not muted yourself Un-mutedMuted

Questions? Raise your hand!

Todays training… …is being recorded …will be archived on our website Registered attendees will receive an with a link to this information once it has been posted

A few notes about todays training Please note this is an advanced training. If you require clarification, kindly raise your hand. There are many different solutions to recording, editing & posting trainings into a archive. This training is designed to provide steps that are most compatible with G2M / G2W. Every technology highlighted in this training is available to your program for free! Other recorded materials that are substantially shorter in run time and smaller in file size have many more hosting option such as youtube.

Agenda Reviewing the basics and mechanics of recording Editing a recorded file Storing (hosting) a recorded file Posting to a web location

What are the recording options? Lets test your knowledge!

A quick refresher on GoToMeeting & GoToWebinar recording.

Recording in GoToMeeting In the top panel navigation, click on view. Enable recording. Be sure that the word recording is checked.

Choose the Correct Preferences.WMV format is highly recommended. The GoTo format can not be edited or privately hosted. Be sure audio recording is checked.

G2M Recording in progress Audio preferences can not be changed once recording begins. Be sure you have selected the proper file transfer location.

Recording in GoToWebinar In the top panel navigation, click on view. Enable recording. Be sure that the word recording is checked.

Choose the Correct Preferences.WMV format is highly recommended. The GoTo format can not be edited or privately hosted. Be sure audio recording is checked.

G2W Recording in progress Audio preferences can not be changed once recording begins. Be sure you have selected the proper file transfer location.

Important Recording Tips Only those phone attendees who have successfully entered the audio pin will be recorded. Only someone designated as an organizer may record! You may have multiple organizers in both GoToMeeting & GoToWebinar.

Post recording Tips Please be patient. It may takes a few minutes before your recording file begins converting. Please remain patient! If it was a large, robust training, it may take up to sixty minutes for the transfer to be completed. Make sure you know where the file is stored.

Keep Your Recordings Organized They can be stored on a computer hard drive or in a shared storage area. Most recordings should be less than 100MB in file size. If the recording organizer is not the editor / poster, you can use yousendit.com (or similar service) for transferring files.

What is your experience with editing & posting recording?

Editing a wmv file generated through G2M or G2W NTAP recommends that Movica be used for.wmv file editing

Introducing Movica Movica is an open-source project on SourceForge.net It lets you edit.wmv files (among other things) Your computer should be running at least Win XP, have the.NET platform (almost always installed with one of those automatic Windows Updates) and the Windows Media Player It does a good job with basic movie editing but does not provide features such as separate sound editing, conversion into other formats etc. yet.

A note about viewing streaming video while in G2M / G2W You may not see any video inside the Movica demo window. You may not see any other video that someone is sharing via their screen either. This is because there are hardware acceleration settings that are associated with your display unit. Unless you are familiar with these settings we suggest that you do not change them on your computer just for this purpose.

How to begin editing Open your movie file (.wmv). It takes a minute or two to load it all into memory. Notice the controls at the bottom of the player.

Editing out the training introduction Play the movie and click the Selection Start or press [Home] on keyboard. At the point where you want to end the selection click the Selection End or press [End] on keyboard. Your selected clip is placed in the right pane. Repeat with every segment that you wish to remove.

Preview your movie before saving Highlight all the clips on the right (that you want to remove from your movie) and then click Play Play Not Selected. You will be able to preview what your movie will now look & sound like.

Save your new edited movie Highlight all the clips on the right (that you want to remove from your movie) and then click File Save Without Selected Parts. You will be prompted for a filename.

Other Movica Save options It is possible that you might want to save the parts you selected to saved and the rest to be discarded. This is done by just File Save selected Parts. To save each of the selections as a separate file, click on File Save Selections as separate files.

Plenty of Keyboard shortcuts Keyboard shortcuts help with precision editing! If a clip on the right pane is highlighted, the Left & Right arrow keys fine tune the clip start position while [Shift+Left] and [Shift+Right] fine tune the clip end position. There are other editing tasks such as splitting or joining that you can do with Movica, just play with the options. Make sure to work on a copy of the recording so that nothing is lost in error.

Movica resources available online Please visit oglepages.com/movic ahelp

Other Editing Options Camtasia is another strong option featuring more advanced capabilities for editing. Please note, however, that Camtasia is not free. $$$

What hosting resources are available to your program?

Storing (hosting) a recorded and edited file In order to post these files to a website, the files need to be hosted. NTAP suggests Screencast.com as a free hosting tool.

What is hosting? Hosting is an arrangement in which a web host (often an internet service provider) maintains clients' websites on its computers and provides related services. These services may include leasing of hard disk space, maintenance of hardware and software, provision of backup and security, content integrity, credit card processing, boxes, and high speed internet connection.

Create your user account

Signing up is very easy. Make sure you choose the free option.

Once an account is created, login

Add recorded training to you media library by browsing your file folders Simply click browse and search for the desired file location. Download time varies depending upon file size.

Completed download Be sure your file is completely downloaded before you procede. A check mark indicates a successful download.

Additional options menus

A quick note about other hosting options for your archive If your program has a server you can post your recorded files directly to your sever. A video server is preferred if you happen to have access to a video server.

Posting a recording hosted on screencast.com to your site Please note individual sites and content management systems may require slightly different steps

Access the embedded share link

Post the link into your page If you have access to the source page of your site or use a content management system, you can paste the html code that you just copied and view the movie clip running on your site in its own window.

Drupal NTAP Site Example Please note that some content management systems will require that the embedded link be pasted into the html editor.

Paste the code into your content management system.

Lets review Lets see how much weve learned during today's training.

Resources PowerPoint slides, the resource page and a recording of this training (imagine that ;~) ) will be available at For large file transfers, use yousendit.com.yousendit.com For editing.wmv files, download movica from Movica_Beta6_6.msi?download Movica_Beta6_6.msi?download For hosting recorded files, visit screencast.com to sign up and begin.screencast.com

Questions, Answers & Discussion Thank you for attending todays training. Please contact Gene Donney, for additional support.