Tips and Tricks Laurie Tralle, Mary DAndrea & Marla Delaney

FOLLOW AN ISSUE What used to be the OWL is now the Issue Tracker Click on the Clients area and youll reach the Support Center page Options –Log in –Sign up for account if you dont already have one

Why watch an issue? If the DARS/u.select team cannot answer your help desk issue, we submit to the redLantern Issue Tracker for assistance. We can then notify you of the issue identity. Allows you to read the problem and the answers yourself. You receive notification of answer at same time we do.

Login Request account

Find an issue Tips: Use connectors like AND in query to filter for more than one word Check the Comments box in Query/Fields to search in the issue itself

Once you have the issue to track Click Watch it link – Watching area will then say: You are watching this issue. You will be notified of all changes. Select the Stop watching link when you wish to stop watching the issue.Stop watching

DISPLAYING WARNING MESSAGE ON AUDIT There are many ways to warn students that their audit is still being tested. Using Runstatus in COM. Every audit run using that COM contains same message at beginning of the body of the audit Runstatus of T displays TESTMESS – default language is WARNING: THE AUDIT IS CURRENTLY IN TEST STATUS Customize message by using COM setting TESTMESS – 50 byte field

Sample default appearance

Customized message - TESTMESS

HIDING REJECTED COURSES I want the Select from list to appear in the sub-requirement. I dont want the Reject course to be listed separately in the Select from area of this one sub- requirement. Solution – set the Accept/Reject Control (SELRA) field to a value of R.

Requirement example

SELRA setting – Reporting tab Alternate view of sub-requirement

Audit views With no SELRA set With SELRA set to R

CANADIAN SCHOOLS IN u.select Log on with Admin account Select About u.select

Canadian schools in u.select To u.select Support Center

Canadian schools in u.select Click on Return to the u.select home page

Canadian schools in u.select Click on Functional Information Click on International Schools

Canadian schools in u.select Codes are requested by the client Complete short survey You will need: institution name, address, and URL

Canadian schools in u.select u.Select will you CSIS (college) number or USIS (university) number

Canadian schools in u.select Canadian schools codes are 6 numbers Do not require the I

Canadian Schools in u.select

TRANSFER ARTICULATION DATA ENTRY

Transfer Articulation Data Entry Mouse: Edit function Add TA Segment

Transfer Articulation Data Entry Keyboard: Alt+E, then Alt+S

UPDATING MnSCU TA TABLES Request New Course Inserts for or MNTC or all new courses

Update MnSCU TA Tables New Courses inserted with Target course of ACYR0708 New course Hidden at Rule level Receive List of New Courses

Update MnSCU TA Tables Change inserted ACYR0708 Target course to your course. Remove Hide Status

Update MnSCU TA Tables Curriculum Changes for all types of changes

Update MnSCU TA Tables Adjust TA tables with dropped courses, title changes, MnTC changes.

Update MnSCU TA Tables End-date course

Update MnSCU TA Tables Add current course, with dates, after earlier, end-dated course

IDENTIFYING EXCEPTIONS Multiple exceptions of same type No way to identify which one you want to review/edit

Copy & Paste More detail

Memo: –What the exceptions pertains to at a glance –Helpful when multiple staff are entering exceptions –More room for details about exception –Not visible on the audit

Note: –Only 27 characters for brief note –Used for Title matches –Reported on the DARS Exception Report

EXPORT TA TRICK Ever want to export a single course, rather than all courses? Export less than all of the courses by selecting X Marked For Transfer and save.

On DA0001CP in ISRS, process as you would normally (Export=L) Only the course(s) you marked for transfer will be exported to ISRS.

NIFTY CALENDAR OF EVENTS

REMEMBER THE RUN BAR? Used to be required to run the Transfer Articulation process. Added functionality in DA0001CP – put either an A or an E in the DARwin Report Options User ID field instead You can use the Run Bar to limit the run parameters of degree audits

Run Bar

Student Tab: Put first student # in & force program if needed: Specify COM

Report Tab: Typical audit run is S:

Limiting the parameters: Report field

Click the Run Audit button

Clear all the fields in the Articulation tab

Next - - DA0001CP Put in your GR OUTPUT batch file – OR – in the second field put in up to 25 more tech IDs PLUS, you must put your DA user ID in the DARwin Report Options User ID field. Select your delivery method.

Results? Audits produced are limited to the Run Bar Reports field parameters, in this case only audits where ALL REQUIREMENTS ARE COMPLETE