© 2008 The McGraw-Hill Companies, Inc. All rights reserved. WORD 2007 M I C R O S O F T ® THE PROFESSIONAL APPROACH S E R I E S Lesson 7 Move and Copy

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 2 Objectives Use the Office Clipboard. Move text by using cut and paste. Move text by dragging. Copy text by using copy and paste. Copy text by dragging. Work with multiple document windows. Move and copy text among windows.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 3 Clipboard The clipboard is a temporary storage area. The cut or copy commands place information on the clipboard. The paste command places clipboard contents in a document. There are two types of clipboards. –System Clipboard –Office Clipboard

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 4 System Clipboard Stores one item at a time. Cut or copied information replaces previous information on the clipboard. System clipboard is available to many software applications.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 5 Office Clipboard Stores up to 24 items at a time. Stored items display on the Clipboard task pane. Stores items from all Office applications. Display the Clipboard task pane by clicking the Clipboard Dialog Box Launcher.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 6 Clipboard Task Pane

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 7 Cut and Paste Select text to be moved. Use the Cut command. Move to location where you want to place the text. Use the Paste command to insert the text from the clipboard.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 8 Methods to Cut and Paste Use the Cut and Paste buttons on the Ribbon. Use the shortcut menu to cut and paste. Press [Ctrl]+[X] to cut text. Press [Ctrl]+[V] to paste text. Use the Clipboard task pane to paste text.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 9 Paste Options Button The Paste Options button appears below pasted text. Click the button to view the list of options. Use the list of options to select formatting for pasted text.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 10 Shortcut Menu—Cut Text

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 11 Shortcut Menu—Paste Text

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 12 Move Text by Dragging Move selected text using the mouse. –Point to selected text. –Drag pointer until dotted insertion point is positioned. –Release the mouse button. Text is not transferred to the Clipboard when using the drag-and-drop method.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 13 Drag-and-Drop Pointer

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 14 Copy and Paste A copy of selected text is placed on the clipboard. Copying text does not remove selected text from the document.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 15 Methods to Copy and Paste Use the Copy and Paste buttons on the Ribbon. Use the shortcut menu to copy and paste. Press [Ctrl]+[C] to copy text. Press [Ctrl]+[V] to paste text. Use the Clipboard task pane to paste text.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 16 Copy Text by Dragging Copy selected text using the mouse. –Point to selected text. –Press [Ctrl]. –Drag pointer until insertion point is positioned. –Release the mouse button. Text is not transferred to the Clipboard when using the drag-and-drop method. Press [Ctrl] to copy text using the drag-and-drop method.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 17 Copy Drag-and-Drop Pointer

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 18 Multiple Document Windows Documents can be split into panes. Several document windows can be open simultaneously. Text can be copied or moved from one window to another.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 19 Split a Document Splitting a document divides the document into two areas separated by a horizontal line. The horizontal line is called the split bar. Each pane has its own scroll bar. To split a document, click the View tab and click the Split button. To remove the split bar, double-click the split bar when you see the split pointer or click the Remove Split button on the Ribbon. You can also remove the split by dragging the split bar to the top of the screen. Use the split box (located at the top of the vertical scroll bar) to split a document into panes or to remove the split bar.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 20 Split Document

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 21 Split Box

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 22 Move Between Panes Click the insertion point in the document pane to be edited. Each pane has its own scroll bar Scroll each pane separately.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 23 Open Multiple Documents Open contiguous files by clicking the first file, pressing the [Shift] key and clicking the last file to be opened. Open noncontiguous files by clicking the first file, pressing [Ctrl], and clicking each file to be opened. Click the View tab and click the Switch Windows button to view a list of open files. –The active document has a check to the left of its name. –Switch documents by clicking a file that is not active.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 24 Windows Menu

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 25 Switch Between Documents Press [Ctrl]+[F6] to switch between open documents. Click the Task bar button to switch between open documents. Click the View tab and click the Arrange All button to view multiple documents.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 26 Two Open Documents

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 27 Move and Copy among Windows Use full-size windows or size the windows to see multiple windows. Use the cut or copy and paste commands to move and copy text. The drag-and-drop method can be used to move and copy text among windows. Control formatting of pasted text by using the Paste Options button or the Paste Special command.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 28 Drag Text between Windows

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 29 Lesson 7 Summary The most important tool for moving and copying text is the Clipboard, which is a temporary storage space When you display the Clipboard task pane, you are activating the Office Clipboard, which can store up to 24 cut or copied items. With the Clipboard task pane open, cut or copied text appears as a new item in the task pane You move text by cutting and pasting – cut the text from one location and paste it to another Copy and paste is similar to cut and paste, but instead of removing the text from the document, you place a copy of it on the Clipboard

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 30 Lesson 7 Summary There are many methods for cutting, copying, and pasting text. Use commands on the Ribbon, keyboard shortcuts, or the shortcut menu. Use the Clipboard task pane to paste stored text items Use the Paste Options button to control the formatting of pasted text You can use the drag-and-drop method to copy or move text from one location to another in a document or between documents

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 31 Lesson 7 Summary Split a document into panes to compare different parts of the document or to cut or copy text from one part of the document to another. Use the View tab or the split box above the vertical scroll bar to split the document Open multiple documents and arrange them to fit on one screen to move or copy text from one document to another