Mandates Management Module August 18, 2009Secretariat for Administration and Finance

Article 88a: Maintain a database with the current mandates, which contains, among other things, the following information: the beginning and end of the mandate, origin of the mandate, program area, organ responsible for its execution, etc. This information must be used as a basis for determining actions to be undertaken by the General Secretariat during the budget year and should be made available to the Member States. (CP/RES. 703 (1122/97)) dated May 27, Article 88b: Prepare, as far as possible, a classification of the mandates in each area, according to the level of priority the General Secretariat believes they should have. (CP/RES. 703 (1122/97)) dated May 27, Background Mandates on the Management of Mandates General Standards

AG/RES. 1 (XXXVI-E/08) rev. 1 (Sep. 30, 2008) III.2.d To instruct the Permanent Council to conduct, beginning in October 2008, a thorough review of all resources and expenditures of the Organization in the context of existing mandates, in order to prioritize and optimize the use of resources for future program-budgets… Background Mandates on the Management of Mandates General Assembly CAAP (Oct. –Nov. 2008) Has requested the GS/OAS to provide a list of mandates by program area, the cost of executing these mandates and the results of their implementation.

Mandates Management Module Classified according to: Sources Pillars Responsible organizational units Mandates Presented according to: Functional Categories Pillars Responsible organizational units Planned Results Linked by: Pillars Results Responsible organizational units Programmed Resources

Mandates Management Module Administer the mandates registry Report on results and resources according to mandates Objectives Planned Results Programmed Resources Mandates

Mandates Management Module Mandates Registry Classification of Mandates Linking Mandates to Planned Results and Programmed Resources Follow-up on the Mandates Functions Mandates Planned Results Programmed Resources

Mandates Management Module Mandates Registry Classification of Mandates Linking Mandates to Planned Results and Programmed Resources Follow-up on the Mandates Planned Results Programmed Resources Functions Mandates

Mandates Registry General Assemblies 2006, 2007 and 2008 (ordinary and extraordinary) General Assemblies 2006, 2007 and 2008 (ordinary and extraordinary) Charter of the OAS Democratic Charter Summits of the Americas (all) Strategic Plan of CIDI (last version) Interamerican Conventions (all) Ministerial Meetings (last meeting of each year) Interamerican Action Plans and Programs Sources of registered mandates All Mandates Only Mandates for the GS Mandates Planned Results Programmed Resources

Mandates Management Module Mandates Registry Classification of Mandates Linking Mandates to Planned Results and Programmed Resources Follow-up on the Mandates Mandates Planned Results Programmed Resources Functions

SOURCERESOLUTION AG. SUMMIT. CEPCIDI. CICAD. CARTA. AG/RES (08) AG/RES (08). AG/RES (09) AG/RES (09). CUMBRE CUMBRE CEPCIDI CEPCIDI CICAD CICAD CARTA OEA. SUB-PILLARS EDUCATION. TRADE. TOURISM. AUDITS. PUBLIC RELATIONS. BUILDINGS. EQUIPMENT Mandate 1 Mandate 2. Mandate n Mandate 1 Mandate 2. Mandate n Mandate 1 Mandate 2. Mandate n Mandate 1 Mandate 2. Mandate n Mandate 1 Mandate 2. Mandate n Mandate 1 Mandate 2. Mandate n Mandate Group 2 Mandate Group 1 Mandate Group m PILLARS INTEGRAL DEVELOPMENT. POLICY DIRECTION. INFRASTRUCTURE. Classification of Mandates Mandates Planned Results Programmed Resources

Classification of Mandates Mandates grouped according to three levels of functional classification: Pillars Sub-Pillars Mandates Group Mandates Planned Results Programmed Resources

Classification of Mandates Democracy and Governance Human Rights Integral Development Multidimensional Security Policy Direction Support to the member States Administration Infrastructure Pillars Sub-Pillars Mandates Group Mandates Planned Results Programmed Resources

Classification of Mandates Measures of protection and follow-up on cases Support for the policies of promotion and protection Examples for Human Rights: Pillars Sub-Pillars Mandate Group Mandates Planned Results Programmed Resources

Classification of Mandates Preventative measures against forced disappearance Follow-up on, and proposals of, criteria used in mechanisms for the protection of human rights Measures against racism Access for victims to the Inter-American System of Human Rights Examples for Measures of protection and follow-up on cases for Human Rights Pillars Sub-Pillars Mandate Group Mandates Planned Results Programmed Resources

Mandates Management Module Mandates Registry Classification of Mandates Linking Mandates to Planned Results and Programmed Resources Follow-up on Mandates Mandates Planned Results Programmed Resources Functions

SOURCERESOLUTION GA. SUMMIT. CEPCIDI. CICAD. CARTA. AG/RES (08) AG/RES (08). AG/RES (09) AG/RES (09). CUMBRE CUMBRE CEPCIDI CEPCIDI CICAD CICAD CARTA OEA. SUB-PILLARS EDUCATION. TRADE. TOURISM. AUDITS. PUBLIC RELATIONS. BUILDINGS. EQUIPMENT Mandate 1 Mandate 2. Mandate n Mandate 1 Mandate 2. Mandate n Mandate 1 Mandate 2. Mandate n Mandate 1 Mandate 2. Mandate n Mandate 1 Mandate 2. Mandate n Mandate 1 Mandate 2. Mandate n PILLARS INTEGRAL DEVELOPMENT. POLICY DIRECTION. INFRASTRUCTURE. Classification of Mandates Mandates Planned Results Mandate Group 2 Mandate Group 1 Mandate Group m Programmed Resources

Mandates Group 2 Mandates Group 1 Mandates Group m Mandates Planned Results Programmed Resources Classification of Mandates

ORGANIZATIIONAL UNIT SECRETARIAT DECO. DSDSM. CICTE.. CICAD. DEC. DTT SAP. SMS. SEDI. Mandates Group 2 Mandates Group 1 Mandates Group m Linking Planned Results Operating Plan GOAL Mandates Planned Results Programmed Resources

Linking Mandates to Organizational Units Each group of mandates is assigned to one or more responsible Organizational Unit. Example: the mandate groups within the pillar of Human Rights are assigned, according to their compentency, to the IACHR, to the Court IHR, to the CIM and to the IIN. Mandates Planned Results Programmed Resources

Classification of Results The operating goals of each Organizational Unit are registered in the Operating Plan System (in use since 2006). The operating goals are grouped within the mandate groups previously established. Mandates Planned Results Programmed Resources

Linking results with mandates The operating results are linked to mandate groups according to the responsible organizational units. Mandate group results are assigned automatically to the corresponding sub-pillars and pillars. Mandates Planned Results Programmed Resources

ORGANIZATIIONAL UNIT SECRETARIAT DECO. DSDSM. CICTE.. CICAD. DEC. DTT SAP. SMS. SEDI. Mandates Group 2 Mandates Group 1 Mandates Group m Linking Planned Results Operating Plan GOAL Mandates Planned Results Programmed Resources Human Resource 1 Human Resource n. Material Resource 1 Material Resource n Human Resource 1 Human Resource n. Material Resource 1 Material Resource n Linking Programmed Resources

Assigning Resources The human and material resources, from both the regular fund and other funds, originate from the corresponding approved annual budget. The resources are associated with the operating goals of each unit through the corresponding annual operating plan. Mandates Planned Results Programmed Resources

Linking Resources to Mandates Each operating goal has human and material resouces associated with it from both the regular fund and other funds. The resources are linked to mandate groups through the results. Mandates Planned Results Programmed Resources

Mandate Management Module Mandate Registry Classification of Mandates Linking Mandates to Planned Results and Programmed Resources Follow-up on Mandates Functions

Our Challenge 8 Pillars 33 Sub-Pillars 1,000 Operating Goals per year 1,700+ Mandates 8 Sources Identified Circa 50 Responsible Organizational Units

Types of Reports The standard type of reports covers a three year period with a lag time of one year between mandates and results Mandates Planned Results Programmed Resources

Types of Reports The standard type of reports covers a three year period with a lag time of one year between mandates and results Mandates Planned Results Programmed Resources

Types of Reports The standard type of reports covers a three year period with a lag time of one year between mandates and results Planned Results Programmed Resources Mandates

Classification of Mandates Democracy and Governance Human Rights Integral Development Multidimensional Security Policy Direction Support to the member States Administration Infrastructure Pillars Sub-Pillars Mandates Group

Classification of Mandates Measures of protection and follow-up on cases Support for the policies of promotion and protection Examples for Human Rights: Pillars Sub-Pillars Mandates Group

Classification of Mandates Preventative measures against forced disappearance Follow-up on, and proposals of, criteria used in mechanisms for the protection of human rights Measures against racism Access for victims to the Inter-American System of Human Rights Examples for Measures of protection and follow-up on cases for Human Rights : Pillars Sub-Pillars Mandates Group

Mandate Management Module Mandate Registry Classification of Mandates Linking Mandates to Planned Results and Programmed Resources Follow-up on Mandates Functions

Next Steps Review and validate sources and classification of mandates Report on qualitative results Extend the scope to all Pillars Develop Phase II of the Module Next Steps Political Bodies Organizational Units of the SG SAF/DPF & DOITS Integrate the Module with the core systems of the SG SAF

Mandates Management Module August 18, 2009Secretariat for Administration and Finance