Moving to a Results Based-Management Environment Progress Report April

GENERAL STANDARDS: Article 88 states that In order to facilitate the formulation of the budget, the General Secretariat shall: Prepare, as far as possible, a classification of the mandates in each area, according to the level of priority the General Secretariat believes they should have; GENERAL ASSEMBLY: As stated in its 2011 Budget Resolution and previous resolutions, instructs the Secretary General: a.To continue to provide to member states, a comprehensive report, on an annual basis, regarding the results achieved and the resources allocated for compliance with the mandates of the Organization. This information should be structured by pillars, responsible area of the General Secretariat, and object of expenditure. b. To continue […] the implementation of a planning process that identifies strategic objectives, evaluates programs and projects that respond to the mandates issued by the political bodies […] c. To continue […] the evaluation of the Organizations programs and projects pursuant to the mandates issued by the political bodies and, subsequently, to define and establish the Operational results in accordance with the strategic objectives and the alignment process […] d. To ensure that the budget formulation process be guided by strategic objectives, Programmed results, and related indicators.. The main requirements regarding the follow-up of mandates are the following: Mandates regarding Mandates Follow-Up 2

MEMBER STATES: During the CAAP Sessions, the CAAP, at the request of the Permanent Mission of Mexico, instructed the GS/OAS to develop reporting tools that would inform the CAAP on the implementation of General Assembly mandates for the preceding three years. This was fully supported by all CAAP delegates. During the CAAP Sessions, the CAAP validated the classification structure for mandates, and on that accomplished an exercise of prioritization. Later, a new exercise to identify obsolete mandates began under the leadership of the Permanente Mission of Mexico. GENERAL SECRETARIAT: The GS, through SAF, identified and classified more than 1700 mandates approved since 1935 to 2008, and linked to them the programmed resources from all the existing funds Background 3 Development of a Mandates Management Tool further responds to requests from stakeholders that we more adequately account for compliance with mandates. In addition, it supports the GS/OAS transition to results-based budgeting.

Challenges 4 Record all current mandates. Develop the capacity to report compliance with these mandates Help the GS/OAS move towards a results-based budgeting system

Mandates Registration Aggregation and Classification of Mandates Linking Mandates to Planned Results and Programmed Resources Programmatic Reporting and Follow-up Integration with OASES and OAS core systems Phase 1 Phase 2 Development Plan 5

Mandates Registration and Classification Progress in the Implementation of the Development Plan during 2011 The new Mandates approved in 2009, 2010 and 2011 were registered and classified at the levels of pillars and sub-pillars. The current total of Mandates surpasses 2,300. Linking Mandates to Planned Results and Programmed Resources: A first set of draft planned results at the level of immediate outcomes were linked to the mandates groups, and presented to the CAAP.

Mandates Registration and Classification: Ongoing activities The new active Mandates approved in 2009, 2010 and 2011 are being grouped by mandates group, the lowest functional classification level, and will be available during the second quarter. Linking Mandates to Planned Results and Programmed Resources: Programmed resources for 2009, 2010, 2011 and 2012 are being allocated to the new mandates by pillar, sub-pillar and mandates group. A new additional format for the program-budget, based on the mandates structure, will be presented to the CAAP as the first draft for a Results Based Budget. A first set of planned results at the level of intermediate outcomes, linked to the sub-pillars, and of final outcomes, linked to pillars, will be drafted and presented to the CAAP during the second quarter of Programmed resources for 2009, 2010, 2011 and 2012 are being allocated to the new mandates by pillar, sub-pillar and mandates group. A new additional format for the program-budget, based on the mandates structure, will be presented to the CAAP as the first draft for a Results Based Budget. A first set of planned results at the level of intermediate outcomes, linked to the sub-pillars, and of final outcomes, linked to pillars, will be drafted and presented to the CAAP during the second quarter of 2012.

Pending activities Integration with OASES and OAS core systems Programmatic Reporting and Follow-up A new version of the Mandates Management System must be developed to allow the linking of mandates to Achieved Results and to Executed Resources. Linking Mandates to Planned Results and Programmed Resources:

Moving to a Results-Based Management Environment 9