Deb Kaehr May 2004 UNCLEMIS Process for correcting ADWI error

When UNCLEMIS shows the error: ADWI records do not match STUD

The way to correct this error is to recreate the entire admission and withdrawal history for the student. First pull up the student’s ADWD screen. This will give you a view of their entire enrollment history. Having a print screen of this is helpful.

ADWD Screen in POISE: SIS - ADWD CINCINNATI COLLEGE PREPARATORY ACADEMY May 12, 2004 [DISPLAY] Admission/Withdrawal History 02:55 PM F-03-A-02/03-VIN Student ID: BROWN BRIANNA Admission Withdrawal Schl Date Cd Gr Prog C From F Res Spe A Date Cd Gr To F Code a Schl S t Schl S 1 C901 09/07/ N 100 A 08/01/ N 2 C901 09/01/ N 100 A

Once you are on the student’s STUD screen: Enter the original admission date and code – type over what is there. Then enter the withdrawal date and appropriate code – same as above – type over the date that is there.

Student’s STUD screen: SIS - STUD CINCINNATI COLLEGE PREPARATORY ACADEMY May 12, 2004 [DISPLAY] Student Master Record 02:58 PM Student ID: Status: A Grade/School Yr: 03 02/03 Last Name: BROWN Homeroom: VIN New: Given Names: BRIANNA Program: Called Name: Locker/Comb: Address Line 1: 738 CLARK APT. E Previous School: File: N Address Line 2: Admission Date: 09/01/02 City: CINTI Admission Code: 03 Calendr: State: OH Withdrawal Date: 08/01/02 Zip Code: Withdrawal Code: 41 Tel No/Area/Code: (513) Transf To School: File: N Parent/Guardian: P Date Transferred: P/G Relationship: P PARENTS Graduation Rule: Sex/Ethnic Code: F B BLACK/NON-HISPA Graduation Date: Birthdate: 09/20/91 Schedule Changed: Verified With: B BIRTH CERT Soc Sec No: P Data Flags: Counselor Name: Report Flags: N N N N N Scheduling Priority:

You will then need to “back out” of the STUD screen by hitting your PF4 or your “minus” key. An error message will flash by – but you may disregard it.

Next you will go back to the student’s STUD record and enter the “new” or current admission date and admission code – again, type over the date that is there. Going through this process will correct the ADWD and also the ADWI screens.

To check your correction – return to the ADWD screen to make sure it now reflects the latest admission and withdrawal information as you entered on the student’s STUD record.