Unit 10 Prepare Correspondence Hoggatt and Shank Copyright 2008 Cengage Learning/South-WesternSlide 1
Copyright 2008 Cengage Learning/South-WesternSlide 2 Interoffice Memo 2" top margin Side margins 1" or default Align heading information SS body 1 blank line between ¶s Headings in ALL CAPS At least 1" bottom margin Format
Copyright 2008 Cengage Learning/South-WesternSlide 3 Interoffice Memo Reference initials Notations Attachment notation Copy notation Blind copy notation Notations begin at left margin
Copyright 2008 Cengage Learning/South-WesternSlide 4 Message Receiver's address Subject Body SS ¶s DS between ¶s Formatting toolbar
Copyright 2008 Cengage Learning/South-WesternSlide 5 Personal-Business Letter Parts Return address and date Letter address Salutation Body Complimentary close Writer's name
Copyright 2008 Cengage Learning/South-WesternSlide 6 Personal-Business Letter 2" top margin or center vertically Side margins 1" or default At least 1" bottom margin Block Format All lines begin at left margin SS ¶s DS between ¶s 4 4
Copyright 2008 Cengage Learning/South-WesternSlide 7 Personal-Business Letter Open Punctuation No punctuation after salutation No punctuation after complimentary close
Copyright 2008 Cengage Learning/South-WesternSlide 8 Mrs. Joyce Forno 6701 Carmel Rd. Charlotte, NC Miss Arnella Wilson 8746 La Jolla Pkwy. San Diego, CA Small Envelope Return address Approximately 2.5" Approximately 2" 0.25" top margin 0.25" side margin Delivery address
Copyright 2008 Cengage Learning/South-WesternSlide 9 Mrs. Joyce Forno 6701 Carmel Rd. Charlotte, NC Miss Arnella Wilson 8746 La Jolla Pkwy. San Diego, CA Large Envelope Return address Approximately 4" Approximately 2" 0.25" top margin 0.25" side margin Delivery address
Copyright 2008 Cengage Learning/South-WesternSlide 10 Envelope Address Formats Mrs. Joyce Forno 6701 Carmel Rd. Charlotte, NC Traditional format Traditional format Uppercase and lowercase letters Includes standard punctuation United States Postal Service format All capital letters No punctuation except a hyphen in the ZIP code MISS ARNELLA WILSON 8746 LA JOLLA PKWY SAN DIEGO CA USPS format
Copyright 2008 Cengage Learning/South-WesternSlide 11 Business Letter Parts Date Letter address Salutation Body Complimentary close Writer's name and title Letterhead Notations
Copyright 2008 Cengage Learning/South-WesternSlide 12 Business Letter Place date 1" below letterhead or center page vertically Side margins 1" or default At least 1" bottom margin Block Format All lines begin at left margin SS ¶s DS between ¶s 4 4
Copyright 2008 Cengage Learning/South-WesternSlide 13 Business Letter Mixed Punctuation Comma after complimentary close Colon after salutation
Copyright 2008 Cengage Learning/South-WesternSlide 14 Business Letter Reference initials Notations Enclosure notation Copy notation Notations begin at left margin