® Microsoft Office 2010 Essential Computer Concepts

XP Objectives Compare the types of computers Describe the components of a computer system Examine data representation and the ASCII code Learn about processing hardware Define memory and storage Describe input and output peripheral devices 2Essential Computer Concepts

XP Objectives Identify the hardware and software that are used for data communications and to establish a network connection Explain how Internet access, , and the World Wide Web affect the use of computers Describe potential security threats to computers and protection methods Discuss the types of system software and their functions Identify popular application software Learn about cloud computing 3Essential Computer Concepts

XP Computer Advertisement Essential Computer Concepts4

XP What Is a Computer? A computer is an electronic device that accepts information and instructions from a user, manipulates the information according to the instructions, displays the information in some way, and stores the information for retrieval later 5Essential Computer Concepts

XP Types of Computers Desktop computers Notebook (laptop) computers Tablet PCs Subnotebook computers Netbooks Slate computers Handheld computers Smartphones MP3 players Mainframe computers Supercomputers 6Essential Computer Concepts

XP Types of Computers 7 Essential Computer Concepts

XP Computer Systems Includes computer hardware and software – Hardware refers to the physical components of a computer – Software refers to the intangible components of a computer system, particularly the programs, or lists of instructions, the computer needs to perform a specific task The design and construction of the hardware of a particular computer is referred to as its architecture or configuration The technical details about each component are called specifications 8Essential Computer Concepts

XP Data Representation Data refers to the words, numbers, figures, sounds, and graphics that describe people, events, things, and ideas Binary digits (bits) A series of eight bits is called a byte – Kilobyte (KB or K) – Megabyte (MB) – Gigabyte (GB) – Terabyte (TB) ASCII – American Standard Code for Information Interchange 9Essential Computer Concepts

XP Data Representation Essential Computer Concepts10

XP Processing Hardware The motherboard is the main electronic component of the computer – Circuit board The microprocessor is one of the most important pieces of processing hardware on the motherboard Cards are removable circuit boards 11 Essential Computer Concepts

XP Memory Random access memory (RAM) – Volatile memory – SDRAM Cache memory (RAM cache or CPU cache) Virtual memory 12Essential Computer Concepts

XP Memory Read-only memory (ROM) – BIOS – Boot process – Nonvolatile memory Complementary metal oxide semiconductor memory (CMOS) Semipermanent memory 13Essential Computer Concepts

XP Storage Media A computer file is a named collection of stored data An executable file contains the instructions that tell a computer how to perform a specific task A data file is created by a user 14Essential Computer Concepts

XP Storage Media Magnetic storage media – A hard disk contains several magnetic oxide- covered metal platters that are usually sealed in a case inside the computer 15 Essential Computer Concepts

XP Storage Media Optical storage device – CD – DVD – CD-R – CD-RW – CD-ROM – DVD-R – DVD+R – DVD-RW – DVD+RW – BD-RE 16 Essential Computer Concepts

XP Storage Media Flash memory – Solid state storage – Flash memory cards – USB flash storage device USB flash drive 17Essential Computer Concepts

XP Input and Output The data or instructions you type into the computer are called input The result of the computer processing your input is referred to as output Peripheral devices accomplish input and output functions 18Essential Computer Concepts

XP Input Devices You use an input device, such as a keyboard or a mouse, to input data and issue commands – Keyboard Ergonomic – Pointing device Controls the pointer Mouse – Scroll wheel Trackball Touchpad Pointing stick – Touchscreen – Scanner 19Essential Computer Concepts

XP Output Devices Output devices show you the results of processing data – Monitor Flat panel LCD LED – Printer Laser Inkjet Dot matrix 20 Essential Computer Concepts

XP Data Communications The transmission of text, numeric, voice, or video data from one computer to another or to a peripheral device is called data communications – Sender and receiver – Channel – Protocol – Device driver (driver) 21Essential Computer Concepts

XP Data Bus This path between the microprocessor, RAM, and peripherals is called the data bus Controller card Expansion card Expansion slot 22Essential Computer Concepts

XP Networks A network connects one computer to other computers and peripheral devices, enabling you to share data and resources with others Network interface card (NIC) LAN WAN WLAN PAN WiMax 23Essential Computer Concepts

XP Telecommunications Telecommunications means communicating over a comparatively long distance using a phone line or some other data conduit – Modem Digital and analog signals – DSL – Broadband connections 24Essential Computer Concepts

XP The Internet The Internet is the largest network in the world, connecting millions of people – – World Wide Web Web page Web site 25 Essential Computer Concepts

XP Security Threats on Your Computer Security refers to the steps a computer owner takes to prevent unauthorized use of or damage to the computer – Malware Viruses – Antivirus software Spyware Adware Firewall Spoofed site Phishing Pharming 26 Essential Computer Concepts

XP System Software System software helps the computer carry out its basic operating tasks – Operating system System resource Multitasking – Utilities – Programming Languages 27 Essential Computer Concepts

XP Application Software Application software enables you to perform specific computer tasks, such as document production, spreadsheet calculations, and database management – Document production software 28Essential Computer Concepts

XP Application Software – Web site creation and management software – Spreadsheet software – Database management software 29Essential Computer Concepts

XP Application Software Presentation software 30Essential Computer Concepts

XP Application Software Essential Computer Concepts31 Photo editing software Video editing software Multimedia authoring software Accounting software Information management software

XP Computing in the Cloud Cloud computing means that data, applications, and even resources are stored on servers accessed over the Internet rather than on users’ computers, and you access only what you need when you need it – Windows Live SkyDrive Essential Computer Concepts32

® Microsoft Office 2010 Getting Started with Microsoft Office 2010

XP Objectives Explore the programs in Microsoft Office Start programs and switch between them Explore common window elements Minimize, maximize, and restore windows Use the Ribbon, tabs, and buttons 34Getting Started with Microsoft Office 2010

XP Objectives Use the contextual tabs, the Mini toolbar, and shortcut menus Save, close, and open a file Learn how to share files using SkyDrive Use the Help system Preview and print a file Exit programs 35Getting Started with Microsoft Office 2010

XP Common Window Elements Getting Started with Microsoft Office

XP Exploring Microsoft Office 2010 Microsoft Office 2010, or Office, is a collection of Microsoft programs – Microsoft Office Word 2010 (documents) – Microsoft Office Excel 2010 (workbooks) – Microsoft Office Access 2010 (databases) – Microsoft Office PowerPoint 2010 (presentations) – Microsoft Office Outlook 2010 (information management) A major advantage of Office is integration, the ability to share information between programs Getting Started with Microsoft Office

XP Starting Office Programs On the taskbar, click the Start button On the Start menu, click All Programs, click Microsoft Office, and then click the name of the program to start or Click the name of the program to start in the left pane of the Start menu Getting Started with Microsoft Office

XP Switching Between Open Programs and Files Office allows multiple programs to be open at one time Use program buttons on taskbar to switch between programs or Use Alt+Tab keys to switch between open files Getting Started with Microsoft Office

XP Resizing the Program Window and Workspaces Office programs have three sizing buttons – Minimize button (hides window, program only visible on taskbar) – Maximize button (expands window to full screen size) – Restore Down button (returns window to predefined size) Some programs have two sets of sizing controls (like Excel and Word) – Top level controls program window – Lower level controls workspace Getting Started with Microsoft Office

XP Resizing Windows and Workspaces Getting Started with Microsoft Office

XP Switching Views – Each Office program has different view options Word has five views: – Print Layout – Full Screen Reading – Web Layout – Outline – Draft – View changes presentation, but not content Getting Started with Microsoft Office

XP Zooming and Scrolling Zooming magnifies or shrinks content displayed in workspace To change zoom percentage: – Use Zoom slider at right of status bar – Click Zoom level button to left of Zoom slider – Use Zoom group in View tab on the Ribbon Getting Started with Microsoft Office

XP Zooming the Workspaces Getting Started with Microsoft Office

XP Using the Ribbon The Ribbon at the top of the program window just below the title bar is the main set of commands that you click to execute tasks The first tab on the Ribbon, the File tab, opens Backstage view – Backstage view provides access to file-level features, such as creating new files, opening existing files, saving files, printing files, and closing files, as well as the most common program options – The second tab in each program—called the Home tab—contains the commands for the most frequently performed activities Getting Started with Microsoft Office

XP Using the Ribbon Getting Started with Microsoft Office

XP Clicking Buttons Each button, or icon, on the tabs provides one-click access to a command – Most are labeled – Clicking the button often displays a menu or performs an action Getting Started with Microsoft Office

XP Using Galleries and Live Preview A gallery is a menu or grid that shows visual representation of the options available for a button Live Preview shows the results would occur in your file if you clicked that option Getting Started with Microsoft Office

XP Using Galleries and Live Preview Live Preview of bullet style Getting Started with Microsoft Office

XP Opening Dialog Boxes and Task Panes The Dialog Box Launcher allows you to open a task pane or dialog box related to that group of tasks A task pane is a window that helps you navigate through a complex task or feature A dialog box is a window from which you enter or choose settings for how you want to perform a task Getting Started with Microsoft Office

XP Opening Dialog Boxes and Task Panes Page tab in the Page Setup dialog box Getting Started with Microsoft Office

XP Using Contextual Tools Some tabs, toolbars, and menus come into view as you work Any object that you can select in a file has a related contextual tab A contextual tab is a Ribbon tab that contains commands related to the selected object so you can manipulate, edit, and format that object Getting Started with Microsoft Office

XP Using Contextual Tools Getting Started with Microsoft Office

XP Accessing the Mini Toolbar The Mini toolbar is a toolbar that appears next to the pointer whenever you select text and contains buttons for the most commonly used formatting commands Getting Started with Microsoft Office

XP Opening Shortcut Menus A shortcut menu is a list of commands related to a selection that opens when you click the right mouse button Getting Started with Microsoft Office

XP Working with Files Backstage view provides access to document-level features – Creating files – Opening files – Saving files – Closing files Getting Started with Microsoft Office

XP Saving a File To prevent losing work, save your file to a disk frequently To save a file the first time or with a new name or location: – Click the File tab to open Backstage view, and then click the Save As command in the navigation bar (for an unnamed file, click the Save command or click the Save button on the Quick Access Toolbar) – In the Save As dialog box, navigate to the location where you want to save the file – Type a descriptive title in the File name box, and then click the Save button To resave a named file to the same location with the same name: – On the Quick Access Toolbar, click the Save button Getting Started with Microsoft Office

XP Saving a File Getting Started with Microsoft Office

XP Closing a File Close files you are no longer working on Close a file by clicking the Close command in Backstage view As a standard practice, you should save your file before closing it Getting Started with Microsoft Office

XP Opening an Existing File Click the File tab to open Backstage view, and then click the Open command in the navigation bar In the Open dialog box, navigate to the storage location of the file you want to open Click the filename of the file you want to open Click the Open button If necessary, click the Enable Editing button in the Information Bar or Click the File tab, and then click the Recent tab in the navigation bar Click a filename in the Recent list Getting Started with Microsoft Office

XP Opening a File Getting Started with Microsoft Office

XP Saving a File to Windows Live SkyDrive The Save to Web option on the Save & Send tab in Backstage view gives you access to Windows Live SkyDrive, which is an online workspace provided by Microsoft Click the File tab to open Backstage view, and then click the Save & Send tab in the navigation bar In the center pane, click Save to Web In the right pane, click the Sign In button, and then use your Windows Live ID to log on to your Windows Live SkyDrive account Getting Started with Microsoft Office

XP Saving a File to Windows Live SkyDrive Getting Started with Microsoft Office

XP Getting Help If you don’t know how to perform a task or want more information about a feature, you can turn to Office Help Click the Microsoft Office Help button (the button name depends on the Office program) Type a keyword or phrase in the Type words to search for box, click the Search button, and then click a Help topic in the search results list or In the Table of Contents pane, click a “book,” and then click a Help topic Read the information in the Help window and then click other topics or links On the Help window title bar, click the Close button Getting Started with Microsoft Office

XP Getting Help Getting Started with Microsoft Office

XP Printing a File On the Ribbon, click the File tab to open Backstage view In the navigation bar, click the Print tab Verify the print settings and review the print preview Click the Print button Getting Started with Microsoft Office

XP Printing a File Getting Started with Microsoft Office

XP Exiting Programs When you finish working with a program, you should exit it You can exit programs with a button or a command Getting Started with Microsoft Office