Nanotechnology Standards Panel TOPIC FIVE BEST PRACTICES IN USNC TAG ADMINISTRATION.  IEC TRIAL PROGRAM OF IT TOOLS FOR TC/SC OPERATIONS.  WHAT’S THE LATEST IN IT TO HELP TAG OPERATIONS?  ENCOURAGING ACTIVE, EARLY AND SUSTAINED US/TAG PARTICIPATION.  RESOLUTION OF CONFLICTING US/TAG MEMBER COMMENTS.  WHAT EFFECT HAS TAG FEES HAD ON TAG BALANCE OF INTERESTS?  OTHER ISSUES. Mr. James E. Matthews, III Mr. Robert A. Williams Mr. Frank K. Kitzantides Mr. Jack Sheldon Mr. Charles T Zegers

IEC Collaboration Tools Internet meeting Document sharing Jack Sheldon Strategic Development Manager

Collaborative tools  Tools for use by WG/PT/MT  Replace current mix of tools  Share documents  Discussion fora  Mailing lists  Project planning  Tele/video conferencing

Document sharing  http access: no firewall restriction (unlike FTP)  Share documents  Issues to be solved  Discussion forum  Notification  Automatic daily notification  Manual alert to a group or selected users  User may select a special notification for a subject

Document sharing – Structure  One area per TC or SC  Folders for each working group  Separate access rights  Key documents  Issues  Discussion forum  Project plan Link to demo

Internet meetings  Virtual meetings  Share presentations with other participants  Highlight the major points using the pointer  Type comments on a "white board" (you can allow access to other participants)  Send messages to a single participant (chat)  Real-time collaboration  Share documents and collaborate in real-time Your computer will be your meeting room!

Internet meetings – Voice communications  Depends on participants  Teleconference  Skype (voice over IP)  WebEx teleconferencing (toll free numbers from major countries, cost paid by IEC)

TCs using current tools  TC 55  TC 57  SC 62B  SC 65C  TC 86 ……

WebEx - access  TC/SC Secretaries  WG/PT/MT Convenors (on request)  Independent from document sharing software

Nanotechnology Standards Panel WHAT’S THE LATEST IN IT TO HELP TAG OPERATIONS? USNC TMC TASK FORCE on Electronic Communications Terms of Reference Purpose: The Task Force will review all aspets of how the USNC currently operates within the Electronic Communications environment and make recommendations on how to improve the existing platform. 1.REVIEW LATEST TECHNOLOGIES 2.IEC DOCUMENT DISTRIBUTION 3.ELECTRONIC COMMUNICATIONS OF TAGS 4.USNC DOCUMENT DISTRIBUTION 5.ONLINE MEETINGS AND VIDEO CONFERENGING 6.SURVEY

Nanotechnology Standards Panel WHAT EFFECT HAS TAG FEES HAD ON TAG BALANCE OF INTERESTS? ENCOURAGING ACTIVE, EARLY AND SUSTAINED US/TAG PARTICIPATION.  USNC pays its annual IEC dues and operates on a sound financial base  For 2005 some 1000 individuals paid their TAG Participation Fee and an additional 436 paid via their employers each paying $6,000 annually to be USNC Participating Members (30 companies, organizations and government agencies). In individuals did not pay and were dropped from the rosters.  Viable TAG – 3 or more Voting Members including those who have paid requisite fees, Resource Experts and those with approved waivers.  Several TAGs are currently below viability. Others are at the minimum level of viability or just one member above. One TAG has as many as 70 members.  Responsibility of TA and TAG Administrator to grow TAG membership.

Nanotechnology Standards Panel RESOLUTION OF CONFLICTING US/TAG MEMBER COMMENTS Criteria for the Development and Coordination of U.S. Positions in the International Standardization Activities of the ISO and IEC Criteria for Organization  Openness  Balance Criteria for Operation  Written Procedures  Listing in Standards Action  Consideration of Views and Objections  Records  Appeals  Guidelines for Determining a U.S. Voting Position ◦If there is an existing U.S. national standards (i.e., an American National Standards or, in the absence of an American National Standard, another standard generally accepted within the United States) ◦If no national standard exists  Criteria for Approval of U.S. Positions on International Standards Activities ◦Consensus  Criteria for Appeals

Nanotechnology Standards Panel OTHER ISSUES