NEW MEMBERS Rotary 101

Plan for Presentation  How to find new members  Engage the community  How to propose a new member  Complete the paperwork  Obligations of members  How to keep members  Mentor new members  Make Rotary family-friendly  Discussion

How to propose a new member This form is available at df/254en.pdf

Contribute to our club’s membership Bring in new members. Consider: Qualified business and professional leaders People who are interested in and committed to advancing the mission of Rotary The membership should reflect the Anguilla community’s business and professional life.

Potential new members When you consider potential new members, remember that Rotary is A worldwide network of inspired individuals Individuals who translate their passions into relevant social causes to change lives in communities Individuals who take action

Bring in New members Use the required form to propose a qualified new member. Follow the prescribed guidelines. Complete all the required paperwork.

Rotary’s Goals To provide community and international service Proposing new members is essential to achieving Rotary’s goals. As a Rotarian, one of your primary responsibilities is to help identify and propose new members.

All Rotarians… It will be my duty to Exemplify the Object of Rotary in all my daily contacts and activities Abide by the constitutional documents of Rotary International and the club I agree To pay any admission fees required by the club and To pay annual dues in accordance with the club bylaws

How to find new members Consider the following approaches for finding future Rotarians:

Step One - Engage the community Wear your Rotary pin to initiate conversations about your involvement with Rotary. Share stories of exciting club projects with colleagues, friends, and acquaintances. Invite friends, co-workers, and colleagues to join you at your weekly Rotary meeting. However, do not lead anyone to believe that this invitation constitutes joining the club.

Step One - Engage the community Offer an information brochure that outlines the club’s history and highlights recent service projects and social events. Ask potential members to become involved with a club activity or service project.

If there is interest in joining - Once a prospective member demonstrates an interest in membership: Privately complete Part A of the Membership Proposal Form Return the form to your club secretary. The form will be submitted to the club’s board of directors. Do not inform the potential member of your actions just yet.

IMPORTANT Remember: Do NOT inform the prospective member of the proposal until AFTER the board approves it.

Step Two – Complete paperwork

Step Two – Complete the paperwork Wait for the club secretary to notify you of the board’s decision, which should come within 30 days of the submission. Note: If the club board does not approve the candidate, please talk to your club secretary or board for next steps.

Board Approval is necessary - After the Board approves the potential member – Arrange an information session for the proposed member, or have the club arrange one. Encourage proposed members to tour the RI Web site, view membership videos.

New member information New Member pamphlets – available either for download from the website or purchase in hard copy. Here are two for your new member:

Step Two – Complete paperwork Ask the proposed member to complete and sign Part B of the proposal form. Return the form to the club secretary.

Step Two – Complete paperwork

Step Three – Complete the process Publish the proposed member’s name and classification to the club. The Recommended Rotary Club Bylaws allow seven days for club members to consider and file objections, if any.

Step Three – Complete the process If no objections are received, the proposed member pays the admission fee and becomes a Rotarian. The club secretary or president immediately reports the new member to Rotary International via Member Access at

More information For information on membership qualifications, see  the Manual of Procedure (035-EN),  RI Constitution Article 5,  RI Bylaws Article 4, and  Standard Rotary Club Constitution Articles 7 and 8. All are available at

Membership form

Finally Enjoy a diverse and thriving Rotary Club Share your passion for Rotary

Membership Drive – Pre-approval Each Rotarian should submit two names by January 5 (or the first Board meeting).  Complete the potential-member form The Board will discuss the nominations and make a decision If a potential member is approved, the rest of the membership steps will be followed.

Involvement is the Key – keeping members to serve on a committee that serves your interests to be a greeter at regular club meetings to join a service project team to help develop and carry out successful community projects All members should volunteer in these ways, but especially new members

All Rotarians… It will be my duty to Exemplify the Object of Rotary in all my daily contacts and activities Abide by the constitutional documents of Rotary International and the club I agree To pay any admission fees required by the club and To pay annual dues in accordance with the club bylaws.

Obligations of Rotarians What are the obligations of a Rotarian? (1) One of the obligations and responsibilities of Rotary club members is the prompt payment of club dues. (2) Another important obligation and responsibility is regular attendance.

Induction of New Members It is recommended that each club develop its own procedures for a dignified and meaningful induction ceremony. If interested, there are ideas at the end of this presentation.

Mentor the New Members Training is essential - a “buddy-system” New members should act as greeters for the first month New members should have a checklist of information to review and learn about Rotary. New members – and all Rotarians – should try to attend a meeting in St. Maarten to see how other clubs operate

Discussion How can we educate ourselves about Rotary? How can we educate new Rotarians so that we can keep them in the club? What can we do to make our club better? In what areas can our club improve? What does our club do well right now? Are we an effective Rotary Club? Are you an effective Rotarian?

NEW MEMBERS Rotary 101

Induction of new members New Member Induction – a formal affair Presided over by the club president Involvement of the new member’s sponsor Inviting the spouse of the new member to attend, if appropriate A photo for posting in the meeting room and for inclusion in the club bulletin may be provided

Induction Ceremony Program Welcome to Rotary (brief explanation of Rotary and its scope and the responsibilities of member) Short biography of new member Presentation of Rotary material Presentation of pin, membership card, club roster Announcement of assignment to a club committee …CONTINUED

Induction Ceremony Counselor/sponsor remarks New member response Club response (welcome to member) Clubs are also encouraged to develop a strong membership information program that educates the prospective Rotarian on the benefits and responsibilities