MEETING HIGHLIGHTS SSF POINTPERSONS’MEETING DTI-CAR Conference Room July 3, 2014 SSF

DTI will no longer have SSF Funds/project for by 2015 Ensure 100% viability of the SSF projects under the 2013 continuing fund Instead of Php 57.5 M, the new targets proposed for 2014 is Php 37 M for DTI-CAR (for approval by BSMED) All proposals shall be submitted NLT August 30, 2014, in consideration of the procurement timeline SSF HIGHLIGHTS…

REQUIRED DOCUMENTS As Per Implementing GuidelinesRequirement of RTWG/RBAC 1. Project Proposal 2. Registration Documents 3. Financial Statements (2 years)3. Financial Statements, 2 years (must be audited) 4. Letter of Intent 5. Board Resolution 6. List of existing facilities of the co- operator 7. Profile of the co-operator 8. Complete specifications of proposed facilities/equipment 9. Initial Evaluation and Site Validation6. Initial Evaluation and Site Validation (with complete and detailed description/data on project site) SSF SSF

REQUIRED DOCUMENTS SSF SSF As Per Implementing GuidelinesRequirement of RTWG/RBAC * Distance from Manila to project site (in km) * Condition of the Road * Type of delivery vehicles that can traverse the road to project site * Facilities within/near the project site (hotels, restaurant, etc) * Other information (i.e rivers to be crossed, etc) * Photos of the building where the equipment will be housed (if existing), with electrical lay-out * If building is not existing, building/plant and electrical lay-out 7. Projected Financial Statement (3 years) 8. Data on raw materials sources and volume 9. Certificate of Good Standing (CDA/SEC); Certificate that the Group is still active/operational (DOLE, etc)

REQUIRED DOCUMENTS SSF SSF As Per Implementing GuidelinesRequirement of RTWG/RBAC After RTWG Approval 1. Additional requirement of RTWG (if any) 2. Terms of Reference (TOR) 3. Statement of Concurrence of TOR 4. Purchase Request (PR); P1.0M and below- requested by PD, approved by MPP; more than P1.0M – requested by MPP with initial of PD, approved by USEC

ADDITIONAL REQUIREMENTS FOR LGU COOPERATORS SSF SSF INITIAL EVALUATION 1.Project Proposal (duly endorsed by the originating province) 2.Seal of Good Housekeeping/Seal of Good Local Governance 3.List of existing facilities of the beneficiaries 4.Profile of the beneficiaries 5.Letter Endorsement/intent from the Municipal Mayor 6.Sangguniang Bayan resolution Authorizing the Mayor to enter into a Contract with DTI 7.List of Equipment with Specifications 8.Initial Evaluation and Site Validation After RTWG Approval 1.Terms of Reference 2.Statement of Concurrence of TOR 3.Purchase Request

SSF SSF 1. Attendance of PDs during RTWG deliberation 2. Attendance of Cooperators and SSF Pointpersons during the pre-bid conference (w/ suppliers) at RO 3. Submission of Requirements/ reports should be through the official channel (DTI-CAR 365) cc Bebot and Fely 4. Observance of timelines in the submission of documents 5. Submission of MOA, Usufruct and Manual of Operations 6. Submission of documentary requirements for payment of supplier (ARE & Inspection &Acceptance Report) 7. Pointpersons to download updates/ information to other staff who are preparing SSF proposals 8. Provincial requested requirements be “relaxed”/forego submission of the audited FS, and the seal of good housekeeping and Good local Governance 9. Barangay LGU to be the Cooperator 10. Insurance for the 2 nd year of operation ISSUES AGREEMENTS For recommendation to the MANCOM For adoption Noted MOA submitted atmost 3 days after launching, Manual of operation for submission 15 days after launching One (1) day after delivery of the facility For adoption RO to request RD’s approval on this matter Refer to BSMED To be referred to the legal unit & COA