OEAA Web Conference Series ELPA Update and Fall Assessment Activities Brian Ciloski, ELPA Analyst

Introduction to the Spring ELPA and ELPA Initial Screening What is the ELPA? Who is assessed with the ELPA?

Introduction to the Spring ELPA and ELPA Initial Screening What are the assessments? –ELPA Initial Screening –Spring ELPA

Introduction to the Spring ELPA and ELPA Initial Screening How is the administration of the ELPA Initial Screening different from the Spring ELPA? –ELPA Initial Screening Year-round availability; scored by coordinators; materials can remain at school while in use; only given to students once; used to identify potential ELLs; students must be identified within 10 days of enrollment.

Introduction to the Spring ELPA and ELPA Initial Screening How is the administration of the ELPA Initial Screening different from the Spring ELPA? –Spring ELPA Available annually from mid-March through April; longer assessment length requires multiple days of administration; scored by contractors; all materials must be returned; identifies ELLs potentially ready for exit from services.

Introduction to the Spring ELPA and ELPA Initial Screening What’s new this year? –Updated screener booklets –Online testing for the Spring ELPA –CEPI reports for verifying your LEP student statuses –Spring ELPA IEP/504 exemption request system integrated into Secure Site

Description of Activity Start DateEnd Date Coordinators should review their student reports at the start of the new school year. If listed on the Secure Missing Material Report from the spring, coordinators should follow-up with building coordinators to see if the material was found. 8/14/201110/7/2011 Contact the BAA if district/school has an interest in becoming an Online ELPA site. 8/14/201110/7/2011 Coordinators verify student demographic data and make corrections in MSDS 8/14/20111/13/2012 Pre-ID Window Opens – Coordinators verify that intended students have been identified, and add students who are not included in the list. 12/5/2011 Coordinators identify key testing staff and assign roles. The roles and responsibilities for staff in administering assessments are included in the Professional Assessment and Accountability Practices for Educators. This document is available electronically at 1/14/20123/5/2012 Introduction to the Spring ELPA and ELPA Initial Screening

Key Fall ELPA Initial Screening Activities Identification of ELLs Assessing and Scoring screener tests

Key Fall ELPA Initial Screening Activities Archival of used screener materials –Request UPS labels to return used tests Requesting new or additional materials –Use the Secure Site to request additional materials

Key Fall ELPA Initial Screening Activities Test Coordinator Manual (TCM) –Now contains both Spring and Initial Screening components –Available on the ELPA website at:

Key Fall Spring ELPA Activities Reviewing 2011 results and next steps –All sites that tested last year should have their paper reports now; electronic reports are available online ELPA Calendar –Print and distribute the 2012 calendar to coordinators and ELL staff

Key Fall Spring ELPA Activities Insuring that your students have the proper status in MSDS: FLEP/LEP, codes, and dates –All students who are new and previously identified ELLs need to have their status checked each fall –Students who are not properly exited by the count date are required to be assessed during the spring.

Key Fall Spring ELPA Activities Requesting exemptions for students with 504 or IEP plans –Although the exemption system will not open in the Secure Site until later this year, coordinators should gather the 504/IEP plans for students who may require an exemption or accommodation during the spring.

Key Fall Spring ELPA Activities Updating your district/school contact information in EEM –The key to remaining in contact with our office and up-to-date on assessment information is to ensure that your ELPA coordinator(s) information is correct in EEM

On the Horizon Tested roster and your student’s demographic information –By the time the Tested Roster opens in the spring it will be too late to update your student demographic information within MSDS. –Please review and correct student demographic information before it’s too late.

On the Horizon Data systems that help you understand your results –There are a number of school data systems on the market that can help you interpret your student results. Contact your ISD and/or district offices to see if they already have access to such a system.

On the Horizon Is your school ready for the ELPA Online? –The ELPA assessment piloted the assessment online statewide in –Positive results from the pilot have encouraged us to move forward with the system, so let us know if you are interested in participating.

On the Horizon Is your school ready for the ELPA Online? –*Available to students in grades Availability and criteria for participation in the ELPA Online is subject to change. (August 2011)

On the Horizon PreID –The ELPA PreID window is open December 5, 2011 through January 13, –Use this window to register students who will participate in the Spring assessment and have the ELPA contractor generate student barcode labels instead of your school.

Resources for Assessment and Title III Questions Office of Standards and Assessment, ELPA - BAA Professional Learning - Office of Field Services (OFS) - Assessment Webcasts and more - Michigan Online Professional Learning System (MOPLS) - ISDs, districts, and other schools -

Contact Information Development Questions Jennifer Paul Aric Kuester Administration Questions Brian Ciloski Cristina Rodriguez