Government Procurement Reform Agency Procurement Planning June Ralston | Team Leader Agency Briefing Session | 21 April 2010.

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Presentation transcript:

Government Procurement Reform Agency Procurement Planning June Ralston | Team Leader Agency Briefing Session | 21 April 2010

Together we’re seizing the opportunities To save money across the whole of government To build procurement capability & capacity To make government the customer of choice To build taxpayers’ confidence in how government spends money

Together we’re making a difference Saving money across the whole of government: Strong support for ‘all of government’ contracts Valuable information on wider procurement spend

Together we’re making a difference Investing in & building procurement capability: 107 applications for subsidised CIPS education Strong uptake of procurement training

Enhancing NZ business participation Simplify doing business with government Better information about opportunities More time to respond to opportunities Better engagement earlier

Stakeholder engagement Supplier & agency interviews Advisory groups: o Strategy Group o Procurement Development Technical Advisory Group o Business Reference Group

Supplier feedback  Not all agencies submit planning documents  Not always kept up to date  Information is patchy across government  Not enough advance notice  Information difficult to find on GETS

Agency feedback Guidance & templates not easy to find Variety of templates Low agency priority Procurement planning not always integrated into annual planning cycle No single point of accountability

Current requirements  2 planning documents: o Strategic Procurement Outlook o Annual Procurement Plan  Rolling annual plans with 6 monthly updates  Posted on government website  Indicative only – not legally binding

Application Government departments NZ Police & NZ Defence Force ____________________________________________________________________________________________________________________________________________________________ Goods & services > $100,000 Constructions services > $10 million ________________________________________________________________________________________________________________________________________________________________________________ New purchases Recurrent contracts that are due for renewal New collaborative approaches to market

Improvements for everyone One place to go - MED’s new web pages Currently on GETS & MED websites In transition phase Launch by 1 July

Improvements for suppliers Single searchable procurement plan More comprehensive & consistent information More timely notification

Improvements for agencies Improved Guidance notes New Annual Procurement Plan template Stronger link with annual budget planning Communications with Chief Executives Dedicated support on submitting plans

New APP template - excel spreadsheet User guidance – tabs 1 & 2 APP template – tab 3 GETS codes – 3 different listings – tabs 4, 5 & 6 Mandatory fields: o Type of purchase o GETS category & code o Indicative date o Contact person o Region

Benefits for agencies Enhanced engagement with suppliers Better quality responses to tenders Better solutions – better outcomes Greater value for money More opportunities for collaboration

milestonedate Submit SPO & APP to MED28 May 2010 MED collates SPOs & APPsJune 2010 New web pages launched1 July 2010 MED posts collated documents on web10 July monthly reminder26 November monthly updates due23 December 2010 Timeline

QUESTIONS? Agency Procurement Planning

Government Procurement Reform Agency Procurement Planning