RLG Programs Archives and OCLC Whats in it for them (and for us) Ricky Erway OCLC Programs and Research Members Council May 21, 2007

RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, WHAT LIES AHEAD What is unique about archives? Overview of archival standards What can OCLC do for archives? What can archives contribute to the OCLC community? Overview of ArchiveGrid Related activities Discussion

RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, ARCHIVES History, and who we are, lies in the material remains of the past... in archives. the store rooms of humanity The architecture of access to the remains of the past. The prefix arche is Greek for beginning, origin, foundation, source, first principle, first place of power, authority, sovereignty. Archives are all about narratives and histories of origin, identity and belonging, and the politics of ownership, organization, access and use. From the Archives Manifesto

RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, WHAT MAKES ARCHIVES UNIQUE? Contents largely donated Unpublished works, usually unique Acquisition of whole collections Collections = boxes, folders, documents… Catalog whole collections; rarely item-level Tighter collecting focus No lending Different motivation for digitization Researchers come to them to see their collections

RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, WHAT MAKES ARCHIVES SIMILAR? Technological challenges and opportunities Collection management Description Public access Preservation Digitization

RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, Archival standards MARC AMC Sample record Marc AMC record Encoded Archival Description (EAD) Finding aid examples Muir Family Papers Taber - Sutro Heights (with images) Taber - Sutro Heights Patrick Breen Diary (image/transcription) Patrick Breen Diary Encoded Archival Context (EAC) EAC implementation Archives of the State of Florence Record for Camillo GuidiCamillo Guidi Encoded Archival Guide (EAG) EAG implementation Guide to Spanish and Iberian American Archives

RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, Whats in it for them? Learning from libraries successes Disclosure Aggregation Digital preservation Piggy-backing on expertise SGML/XML Standards processes Tool kits

RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, OCLC Services of interest to archives ArchiveGrid WorldCat Identities WorldCat Registry CONTENTdm and repository services CONTENTdm Web Archives Workbench WorldCat.org screen WorldCat.orgscreen

RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21,

RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, Whats in it for us? Learning from archives successes Collection-level description Handling of primary source materials Use of the content they contribute Primary sources to supplement Provides historical context Many libraries have or are affiliated with archives Economize by integrating similar functions Aggregate and disclose

RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, ArchiveGrid A reciprocal example Archival Resources, first iteration User testing Audience identification ArchiveGrid launched Demo Search MARC examples 1, 212 Finfing aid examples 1, 212

RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, User testing 2003 focus group faculty and graduate students 2003 Advisory group archivists, public service librarians, user behaviorists 2004 Focus groups Undergrads, grad students, genealogists Usability studies Genealogists, graduate students, faculty Rapid Iterative Testing and Evaluation Log analysis Navigation, search terms, selections

RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, Before After

RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, A SAMPLE JOURNEY ACROSS ARCHIVEGRID Gertrude Stein Sylvia Beach Ezra Pound Hemingway, Man Ray, E.E. Cummings James Joyce George Antheil Olga Rudge Virgil Thomson Gertrude Stein From Finding Degrees of Connection through RLG Archival Resources - Kevin Opstedal, RLG FocusKevin Opstedal

RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, Related RLG Programs activities Survey of library, archive and museum relationships Extend the WorldCat Registry Analyze and assess the draft EAC standard for usability and application in existing resources. Web Archiving Expediting metadata creation, sharing, interoperability, disclosure; persistent identifiers; shared terminologies Digitization Matters: Breaking through the barriers -- Scaling up digitization of special collections

RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21,