Refresh Cycle Roll-out Meeting

STRATEGIC DIRECTION 4 Effective Resource and Facilities Management Goal = Create a Technology Refresh Cycle

Refresh Cycle - Objectives 1.Refresh aging technology infrastructure 2.Improve technical support to schools 3.Create equity of access to technology 4.Access to curriculum 5.Access to modern productivity tools 6.Create manageable district-wide network

Refresh - Key Components 5 year refresh cycle $1 Million per year for 5 years –Less than 20% of total from Microsoft Schools may access 20% per year Refresh funds can be carried over

Refresh $ is only for computers All students and staff included Touch all schools equally Coordinated effort between each school and the district Sites will develop individual plans using a template Refresh - Key Components

School Refresh Technology Plan Additional computers Various peripherals Instructional Software Staff development Meaningful integration Refresh - Key Components

–Objective and background –Solving inst. tech problems –Standardization –Remote management –Infrastructure (site servers) –Teacher data / student data –System back-ups –Centralization –Wireless access points –Hardware standards –Ordering hardware –Total cost of ownership –Donated computers –E-waste –Software standards –Images and Imaging –Security –Technical support –Roles and responsibilities Refresh – Key Components IT Policies and Standards

STRATEGIC DIRECTION 4 Effective Resource and Facilities Management Create a Technology Refresh Cycle

Year 1 – Refresh Allotments P2 ADA District Ratio 5 Year Cycle School Name:# stu5:1$/Yr Aloha $19,530 Artesia HS $76,500 Bragg612122$27,540 Burbank46793$21,015 Carmenita661132$29,745 Carver48296$21,690 Cerritos ES562112$25,290 Cerritos HS $97,065 Elliott43587$19,575 Fedde546109$24,570 Ferguson583116$26,235 Gahr $82,575 Gonsalves543106$24,435 Haskell610122$27,450 Hawaiian554111$24, P2 ADA District Ratio 5 Year Cycle School Name:# STU5:1$/Yr Juarez44188$19,845 Kennedy42184$18,945 Leal687137$30,915 Melbourne587117$26,415 Niemes604121$27,180 Nixon650130$29,250 Palms596119$26,820 Ross647129$29,115 Stowers535107$24,075 Tetzlaff627125$28,215 Tracy44369$19,935 Whitney $59,715 Willow600120$27,000 Wittmann47795$21,465

Allotment Procedures –Recalculated each year P2 ADA –Year 1 - $45 / student –Allotments tracked by I.T. –Allotments status posted on web –All refresh purchase reqs. to I.T.

Desktop HP - Compaq dc5700 –Microsoft XP –Intel Core 2 Duo –1 Gig Memory, 160 GB Hard drive –DVD RW –HP Wireless Card –17” LCD Flat Panel Monitor –3 Year Warranty

PC Laptop Compaq nc6320 –Microsoft XP –Intel Core 2 Duo, 1.8 GHz –1 Gig Memory, 80 GB Hard drive –Display 15” –DVD RW –Wireless and Bluetooth –Battery – 6 cell Li-ion –3 Year Warranty

Apple Desktop: iMac ComboDrive 1.83 GHz –Intel Core 2 Duo 1.83GHz, 17” –O/S X, 1GB RAM, 160GB HD –ComboDrive DVD ROM / CD RW –Built-in iSight Camera –iLife Suite, Remote –AppleCare Extended Warranty

Apple Desktop: iMac SuperDrive 2.0 GHz –Intel Core 2 Duo, 2.0 GHz, 17” –O/S X, 1GB RAM, 160GB HD –SuperDrive (DVD RW) –Built-in iSight Camera –iLife Suite, Remote –AppleCare Extended Warranty

Apple Laptop: MacBook ComboDrive 1.83 GHz –Intel Core 2 Duo, 1.83 GHz, 13.3” –60GB HD, 1GB RAM, –Combo Drive (DVD ROM / CD RW) –Built-in iSight Camera –iLife Suite, Remote –AppleCare Extended Warranty

Apple Laptop: MacBook SuperDrive 2.0 GHz –Intel Core 2 Duo, 2.0 GHz, 13.3” –80GB HD, 1GB RAM, –SuperDrive DVD RW –Built-in iSight Camera –iLife Suite, Remote –AppleCare Extended Warranty

Laptop – MacBook Pro –Intel Core 2 Duo, Display 15-inch –OS 10, 2.16 GHz, –120 GB HD, 1 GB RAM –Superdrive DVD-RW, CD-RW –Apple Care Protection Plan

Apple Considerations –Parallels - $79 –Windows XP - $60 –MS Office 2003/2007 (windows) $60 –Microsoft Office 2004 For Mac - $60 –Apple Maintenance Plan O/S upgrades for 3-years. $79

Apple Mobile Lab 10 or 20 MacBooks AirPort Wireless HP laser printer Apple Remote Desktop. Bretford cart –includes heavy duty-casters, 3-point locking doors, reprogrammable lock, 4 accessory outlets on top, automatic timer, 2 storage bins. Ships assembled.

Total Cost of Ownership HP Computers Package A Dc5700 $1069 Package B Nc6320 $1079 Computer $699Computer $868 17” monitor $159- Direct Ship / Asset Tag $35 Deep Freeze $2 Altiris $24 MS Office $60 Antivirus $32 (5 year protection) Antivirus $32 (5 year protection) State Environmental Fee $8 I.T. Support $50

Total Cost of Ownership HP Computers Package C HP Mobile Lab $24,122 Computer Lab $19,902 Direct Ship / Asset Tag $700 Deep Freeze $40 Altiris $480 MS Office $1200 Antivirus $640 State Environmental Fee $160 I.T. Support $1000

Total Cost of Ownership Apple Inc. Package D iMac Combo $1345 Package E iMac Super $1477 Package F MacBook Combo $1325 Package G MacBook Super $1641 Computer $967Computer $1099Computer $916 (discount provided for laptop & AppleCare) Computer $ Yr Warranty $119 3 Yr Warranty $1503 Yr Warranty $183 Direct Ship / Asset Tag $30 MS Office 2004 $60 Antivirus $32 (5 year protection) Antivirus $32 (5 year protection) Antivirus $32 (5 year protection) Antivirus $32 (5 year protection) AMP $79 Environmental Fee $8 I.T. Support $50 (5 year protection) I.T. Support $50 (5 year protection) I.T. Support $50 (5 year protection) I.T. Support $50 (5 year protection)

Total Cost of Ownership Apple Computers Package H MacBook Pro $2297 Computer $1799 ma609LL/a 3 Yr Warranty $239 Direct Ship / Asset Tag $30 MS Office 2004 $60 Antivirus $32 (5 year protection) AMP $79 Environmental Fee $8 I.T. Support $50 (5 year protection)

Total Cost of Ownership Apple Computers Package I MacBook Lab (10 MacBook ComboDrive) $16,989 Package J MacBook Lab (20 MacBook ComboDrive) $32,079 $14,399 BC203LL/A$26,899 BC203LL/A 3 Yr Warranty included Direct Ship / Asset Tag $300Direct Ship / Asset Tag $600 MS Office 2004 $600MS Office 2004 $1200 Antivirus $320 (5 year protection) Antivirus $640 (5 year protection) AMP $790AMP $1580 Environmental Fee $80Environmental Fee $160 I.T. Support $500 (5 year protection) I.T. Support $1000 (5 year protection)

Apple Considerations To run Windows on your Mac: –Parallels $79 –Windows XP - $60 –MS Office 2003/2007 (windows) $60 Purchase reqs. For above add-ons –Microsoft products should be placed on a separate requisition than Parallels. Protect Against OS being Outdated –Apple Maintenance Plan Leopard - $79 required on new machines Tiger - $69 old machines

PC Considerations –Windows Vista All PC’s ship with Vista IT will reimage to Windows XP Pro Future upgrade to Vista – no charge –MS Office All computers ship w/ 2007 licenses Down-gradable to 2003 IT will image with Office 2003 Future upgrade to Office no charge

Software –forthcoming software allocation –spirit of the unified refresh $$ –Microsoft $ money combined with district funds –reimbursement basis

Ordering Procedures –Specific ordering windows Year 1 – March 23 – April 16 Year 2 – July 1 - August 15 ?? –Fillable purchase req. on web –Instructions on order form –Demo

Receiving Procedures –Asset tags / direct shipping –Schools will assist with process Prepare secure staging area Unbox equipment Check in the computers Move equipment to end-locations Return paperwork to I.T. E-waste vs. Working Computers

Site Server Infrastructure –serve both Mac / PC –cost effective –“helpdesk of the future” –March is “Server Month”

Site Server Functions 1.remote management 2.deployment / images 3.digital lockers for staff / students 4.(Not for instructional applications) Apple X-Serve (1 box – two worlds) Virtualizes Windows Server 2003 OS 10.4

MarchSite servers installed MarchSite images completed March 16thYear I funds available April 16thComputer requisitions due AprilOrder placed with vendors AprilAsset tagging 3 rd Party MayDirect Ship to Schools MayInstall and Configure July 1stYear II funds available w/Tech Plan Refresh Timeline

Questions?