ISE NTT: Dossier Synopsis August 5, :00 – 10:00 a.m.

Extension NTT Committee Non-tenure Track at Large – Chair Johanna R. Adams 4-H Youth DevelopmentKathleen N. Bondy AgricultureMary S. Sobba Business DevelopmentChris V. Thompson Community DevelopmentBeverly Maltsberger Human Environmental Science M. Kathy Dothage Tenure Track at Large Stephen D. Ball

NTT Tips Guidelines Resume vs. CV (accumulative) Narrative of accomplishments – clear cut Sustainable outcomes can be included. Grammar should be professional RD’s are not editors Applicants edit for content. Consider a professional editor If not sure about rank talk to supervisor.

NTT Tips Posted new checklist used by faculty and RDs Focus on FAQ’s Announcements on SharePoint – Documents posted in PDF Format!!! Use APA Citations – links to resources online Examples of dossiers previously submitted. Access 205 Whitten. Can only take notes, can’t copy or remove. Contact Tamra or HR Staff.

Titles for Promotion System  Assistant Extension Professional  Associate Extension Professional  Extension Professional

Factors Considered for Promotion  Degree held, education experience  Scholarly work  Quality and quantity of Extension programming (outcomes/impacts)  Leadership in professional activities/service

Levels and Incentives  Level 1: Assistant Extension Professional  Doctoral degree, OR appropriate terminal degree, OR Master’s degree, and at least 5 yrs. of Extension and/or equivalent academic experience.  Move into the promotion system  Professional development award ($2,000)

Levels and Incentives  Level 2: Associate Extension Professional  Doctoral degree, OR appropriate terminal degree, OR Master’s degree, and at least 10 yrs. of Extension professional and/or equivalent academic experience (OR 5 yrs. with doctoral degree).  $3,000 salary increase

Levels and Incentives  Level 3: Extension Professional  Individuals who wish to apply for the title of Extension Professional will, at the time of application, hold an earned doctoral degree and a minimum of ten years of Extension and/or equivalent academic experience. If a doctorate is not held, the candidate must hold the appropriate terminal degree, OR a master’s degree, and must have completed 15 years of Extension and/or equivalent full-time academic experience. – The candidate must demonstrate sustained excellence in Extension scholarship as well as local, statewide and national participation in professional activities and services. (Appendix A.3)  $4,000 salary increase

Critical Part of Process (bottom of page 4 – Guidelines Document) Unranked faculty who serve in positions that are eligible for NTT rank and who meet the requirements described in the “Attributes” section may make a decision to apply for a promotion within the NTT system. …Once rank is established it is anticipated that in many cases it may take as many as five or more years before criteria for the next level can be achieved. Subsequent promotions will consider only work that occurred from the last promotion to the desired promotion.

Content Outline For Promotion Dossiers (pages 7 and 15) (Tab I) Appointment Folder Initial letter of appointment (Tab II) Departmental Summary Letters and Recommendations (Tab III) College/School Summary Letters and Recommendations (Tab IV) Complete C.V. (Not to exceed 25 pages) (Tab V) Summary of Accomplishments (Not to exceed 25 pages) (Tab VI) External Reviews (Tab VII) Departmental and Divisional Guidelines

Non-tenure track promotion Next round of applications due to supervisors by midnight Oct. 31 (Nov. 1, 2014)

Preparing promotion dossiers Format: Dossiers should be prepared following American Psychological Association’s Formatting and Style Guide. Documents should be prepared using a 10- to 12-point font. See: APA Style from Purdue Online Writing Lab. Style from Purdue Online Writing Lab

Preparing promotion dossiers Be sure the History and Recommendation Summary is complete. The total for each year must be 100 percent. Any variations from the initial appointment during the preceding five years must be explained as an addendum. Examples of variations may include leaves, administrative appointments, change in teaching load, etc. History and Recommendation Summary (PDF) ndix_C-History_2013.pdf ndix_C-History_2013.pdf

Preparing promotion dossiers Letters of recommendation from reviewers will be added by regional directors/supervisors to both the paper and electronic dossiers.

Paper Dossier The paper dossier should be placed in a light blue pressboard report binder with fasteners along the left side. Ring and spring-clip binders are not acceptable. Tabs, using the exact Roman numeral tab and the names specified in Appendix D: Content Outline (PDF), should be used to separate the sections in the dossier.Appendix D: Content Outline (PDF) Faculty members should label the front of their binder with the following information: Name Division of Extension Dossier in Support of Promotion to the Level of (Assistant Extension, Associate Extension or Extension Professional) Submission Date Faculty members should send one original paper copy of the dossier to their supervisor, who will add internal and external evaluations before sending the dossier to the Vice Provost and Director of Cooperative Extension in care of Tamra Robbins, 209A Whitten Hall, Columbia, MO

Electronic Dossiers A copy of the dossier should be submitted via SharePoint, which provides maximum confidentiality while allowing access to individuals in the review process. Candidates should create PDF files of their dossier. Scanned documents must be readable; scanning at 200 to 300 dpi with OCR is recommended. Review documents for legibility before submitting. To reduce PDF file sizes for Word documents, choose "Save as" and select "Minimize size (publishing online)." SharePoint site for Non-Tenure Track Promotions Applications (PawPrint login required).Non-Tenure Track Promotions Applications

Electronic Dossiers A set of dossier folders for each candidate will be created when the supervisor or regional director is notified of their intent to seek promotion. Materials should be uploaded to the appropriate folders: Inside front cover Tab I – Appointment Folder Tab II – Departmental Summary Letters and Recommendations Tab III – College/School Summary Letters and Recommendations Tab IV – Complete C.V. Tab V – Summary of Accomplishments Tab VI – External Reviews Tab VII – Departmental and Divisional Guidelines Tab VIII – Other Keep in mind the Timeline for dossier submission. Individual access will be determined according to the posted deadlines. Once the documents are uploaded and application is final, candidates will no longer have access to the files. Be sure that documents are in their final form before uploading them.Timeline

Preparing your dossier Be well organized and follow the instructions in the most recent promotion call letter. Include all requested information in the specified format. Never assume that your accomplishments are obvious to others. Provide detailed information on your accomplishments and contributions. Know your strengths and emphasize them in your CV.

Resume’s and C.V.’s What’s the Difference? A resume is “a summary, as of one’s employment, education, etc., used in applying for a new position.” A resume is a career and educational summary meant to highlight your skills and experience. A resume is written in the third person so as to appear more objective and factual. “A curriculum vitae (CV) is noted as “a regular or particular course of study of or pertaining to education and life.” A CV is a list meant to document every job and degree you’ve ever received in your life.

Resume’s and C.V.’s A CV is written in a paragraph style, not broken up with bulleted or italicized information to highlight any skills, accomplishments, or achievements for each specific position. Each paragraph lists the responsibilities from a first person perspective “I” and “my” which is just not done in a professional resume.

Criteria for the Summary of Accomplishments 1.Statement of Personal Extension/Teaching Philosophy - excellence in transferring or applying knowledge - incorporates current & appropriate research in educational programming - organizes, presents and implements high quality, stimulating, educational programming - effectiveness in program development - outcomes & impacts in high priority knowledge areas/named or branded programs

Criteria for the Summary of Accomplishments 2.Creation & Transfer, Programming, and Curriculum Development in Areas of Scholarly Work - excellence in transferring or applying knowledge - incorporates current and appropriate research in educational efforts - organizes, presents and implements high quality, stimulating, educational programming -effectiveness in program development - outcomes and impacts in high priority knowledge areas/named or branded programs

Criteria for the Summary of Accomplishments 3. Extension Scholarship and Research - publication/dissemination of scholarly work - contributions to eXtension

Criteria for the Summary of Accomplishments 4. Innovation & Creativity in Teaching, Programming, and/or Research - new teaching techniques, delivery systems & learning approaches to subject matter - new & innovative approaches to reaching underserved communities/constituent groups - application of existing research to new problems, creation of novel research approach to problem, adaptation of research agenda to new needs

Criteria for the Summary of Accomplishments 5. Revenue Generation - Provide examples of grants/contracts, classes generating fees, and/or gifts/endowments established or secured

Criteria for the Summary of Accomplishments 6. Professional and University Related Service - pursuit of professional development and improvement - participation in professional service organizations utilizing position expertise - contribution to the achievement of the goals of Extension - recognition by profession as a leader

Criteria for the Summary of Accomplishments Also consider: 5 examples 5 pages each 4 peer review letters

2014 NTT Timeline

2015 NTT Timeline Timeline for Entry into the NTT System (The deadline for each is intended to be midnight the day prior to the stated date. Materials need to be submitted by midnight Sept. 30. Aug. 1Candidate request SharePoint Site Oct. 1 Candidate submits three paper copies (two to go out to reviewers and one to go through to the Provost) and one electronic via SharePoint to his/her supervisor. Oct. 1 – Dec. 1 Regional Director submits a letter of recommendation to NTT Promotion Committee. Supervisor submits paper and electronic dossier to NTT Promotion Committee. Program Director letter is submitted. Supervisor submits paper and electronic dossier to NTT Promotion Committee. Jan. 15 Chair of the Extension NTT Promotion Committee provides the Vice Provost with written notice of the committee’s vote and recommendation. Jun. 1 Vice Provost of Extension forwards the candidate’s dossier, the Vice Provost’s vote and recommendation to the Provost. Aug. 1Provost completes reviews of all dossiers. Sept. 1If approved by the Provost, the candidate’s promotion becomes effective.

NTT Checklist

Appeal Process Refer to the document on the screen.

Questions Johanna Reed Adams, Ph.D