McCarter & English. About the firm 860 Users 365 Attorneys 16 Practice Groups 7 Offices – Newark, New York, Philadelphia, Hartford, Stamford, Baltimore.

Slides:



Advertisements
Similar presentations
Wolf, Block, Schorr and Solis-Cohen LLP, A Pennsylvania Limited Liability Partnership Automating Firm Processes Maryann Negrey Accounting Systems Manager.
Advertisements

Worksite Web 8.0 at Miller & Martin
Complete Event Log Viewing, Monitoring and Management.
DIGIDOC A web based tool to Manage Documents. System Overview DigiDoc is a web-based customizable, integrated solution for Business Process Management.
Going Almost Paperless in 2009 Three Offices Leading the Way.
Business Development Suit Presented by Thomas Mathews.
MICHAEL MARINO CSC 101 Whats New in Office Office Live Workspace 3 new things about Office Live Workspace are: Anywhere Access Store Microsoft.
Document Management System Proposal. Project Vision To improve communication, collaboration and efficiency within Horizon School Division.
Unveiling ProjectWise V8 XM Edition. ProjectWise V8 XM Edition An integrated system of collaboration servers that enable your AEC project teams, your.
Overview Features & Functions 7/13/12. Foundations Need A Document Processing Solution That… Collects files automatically? Scans to Word? Scans to Desktop?
Client Lunch & Learn (12:15). Association for Information & Image Management Nov Research Scanner Utilization.
Importing Transfer Equivalencies: How to Maximize Efficiency How Columbia College Office of Registrar improved productivity through third party solutions.
STREAMLINING DATA INPUT FOR HRMS USING ROBOT Session Number 1027 presented by Sandra Hurlburt and Alice Pelkman.
Toulouse School of Graduate Studies Theses and Dissertations ETDs - Why We Do them –We at UNT believe that electronic theses and dissertations enhance.
Exporting reports – Data Integration & Presentation What is involved in presenting report data in other ways? What is involved in presenting report data.
© Copyright 2003, Binomial International Inc. Phoenix Business Continuity and Disaster Recovery Planning Software Recovery Planning Software Tools Recovery.
1 Making the Case for Speech Recognition in the Legal Environment Dragon ® NaturallySpeaking ® Legal from Nuance.
eListen is a product of Scantron’s mission is to deliver the most advanced testing and assessment, data collection and systems maintenance products and.
2010 Practice Management Annual Conference PCLaw® Office Efficiency Tools – Calendaring, Phone Call & Document Management Presented by: Deborah Schaefer.
Doc Document Management Systems For Manufacturing Industry Infocrew Solutions Pvt.Ltd.
Mobility Methods for document access while away from the office.
Project Implementation for COSC 5050 Distributed Database Applications Lab1.
Sharepoint Portal Server Basics. Introduction Sharepoint server belongs to Microsoft family of servers Integrated suite of server capabilities Hosted.
GAP Project CGPA Calculator January/February 2012 Project Management Office.
Jurisdictional Presentation May 21 st 2015 New Online Business Filing System.
Welcome to the Minnesota SharePoint User Group. Introductions / Overview Project Tracking / Management / Collaboration via SharePoint Multiple Audiences.
Corporate Efficiency Meeting Improving Your Business Processes Using SharePoint and Beyond.
FundingPro  Trust Funding Software System Advanced Planning Solutions, LLC (877) 891-FUND © 2003 Advanced Planning Solutions,
IAEA International Atomic Energy Agency Agenda item 3.3 INIS IT developments 13th INIS/ETDE Joint Technical Committee Meeting October 2011, Vienna,
SharePoint Users’ Group Indiana University Users’ Group Committee Leaders Andy Hill Brian Hughes Richard LeBeau Cory P. Retherford.
Classroom User Training June 29, 2005 Presented by:
9/10/20151 Hyperion Enterprise 6.5 New Features & Functionality Robert Cybulski, CPA Finit Solutions.
Making the Internet a Better Place for Business NIST PKI Steering Committee March 14, 2002.
1 I n t u i t C o n f i d e n t i a l QBES-Compatible Applications for Certified Payroll & AIA Billing Solutions Introduction Presentation Date: December.
Standardized Implementation of ProjectWise in Multiple Offices Across the Enterprise Jeff Burrill, Federal Aviation Administration.
SharePoint Services Indiana University Cory P. Retherford May 9 th, 2011.
Overview Features & Functions 07/2013. A family of workflow automation products developed by Konica Minolta’s Solutions Engineering Center Easy-to-use.
1 © 2007 Avaya Inc. All rights reserved. Avaya – Proprietary & Confidential. Under NDA Avaya - Proprietary & Confidential. For Internal Use Only. Avaya.
Laserfiche ECM for Broker-Dealers
Overview Features & Functions 07/2013. Foundations Need A Document Processing Solution That… Collects files automatically? Scans to Word? Scans to Desktop?
Module 9 Configuring Messaging Policy and Compliance.
One Step At A Time Retaining Traditional PBXs While Benefiting from IP Telephony.
R BRO SOLUTIONS INC. ©2006 RBRO Solutions Inc., All Rights Reserved Systems Design Consultants Document Migration into WorkSite.
Real World Case Study KM Summer Institute June Rano Joshi, Vorsite.
Digital Filing A Simple Way to Digitally Centralize and Distribute Documents.
Interspire Knowledge Manager (Formerly Interspire ActiveKB)
1 Microsoft Project Solution Offerings and the next chapter of EPM September 17th, 2003 Brendan Giles, PMP Systemgroup Management Services.
Content Migration. Founded in 1999 with HQ in St. Louis, MO and sales/service offices across the country First mover With SharePoint for ECM – 2003.
Interwoven Confidential WorkSite Project Introduction for US and Regional IT Personnel Ernie Smith Project Manager.
Zeroing in on Management: Getting Closer to the Optimal Solutions Presented by: Brent Wiley, IT Director Ryley Carlock & Applewhite.
1 © Xchanging 2010 no part of this document may be circulated, quoted or reproduced without prior written approval of Xchanging. MOSS Training – UI customization.
Module 9 User Profiles and Social Networking. Module Overview Configuring User Profiles Implementing SharePoint 2010 Social Networking Features.
Module 1: Overview of Microsoft Office SharePoint Server 2007.
GET THE FACS Faculty Automated Contract System. AGENDA Introduction Project Overview System Highlights Benefits Summary Questions AGENDA.
Keys to a Successful Records Management Implementation One Firm, One Place for Records Presented by: Joanna Pashos.
3 rd Party Registration & Account Management SMT Update To AMWG May 24, 2016.
Education Solution.
Ron Johnson, CFA Litman/Gregory Asset Management.
Microsoft Office System 2007: Records Management Wes Preston Inetium.
DOCUSHARE AND THE TOWNSHIP OF TINY
Dispatcher Phoenix Is…
With smart document & management
INFS 3500 Martin, Brad, and John
Fermilab Envoy CRM System
Presentation Title.
MetaShare, Powered by Azure, Gives SharePoint a User-Friendly, Intuitive User Interface and Added App Features with No Added Administrative Tasks OFFICE.
Using Access to Implement a Relational Database
REAL-TIME, INTERACTIVE DOCUMENT AUTOMATION
Office Edition Overview (Dec. 2018).
SharePoint Users’ Group
Presentation transcript:

McCarter & English

About the firm 860 Users 365 Attorneys 16 Practice Groups 7 Offices – Newark, New York, Philadelphia, Hartford, Stamford, Baltimore & Wilmington

DOCS Partially distributed environment Database & document servers in 4 locations. Other locations ran via Citrix. 7 DOCS libraries Document types per practice group Centralized environment 1 Database (clustered) server; single database Document servers in 2 locations (will be centralized to 1 location this summer). Matter workspace templates per practice group WorkSite

Why Matter Centric? Build an electronic matter file; not just another DM Save & share without having to profile each message. No need to create saved searches or projects for matters as was done in DOCS. Future integration with other applications

Piloting the System 1 practice group that was located in a single office and did not share many documents with other groups Short training classes were given and floor support provided after the conversion Initial feedback was not what we had hoped for. Users were frustrated.

Lessons Learned from the Pilot Redesigned classes focusing on working day to day within the matter. Longer classes and additional floor support. Hired an outside training company. Emphasized the benefits of matter centricity during classes. Delayed finalizing practice group workspace templates until the attorneys received training.

Rollout Plan Order of conversion –Main office –Practice groups by practice group –Administrative staff then branch offices. IT did not attempt to dictate folder structures. Worked with the practice group leaders to finalize. Provided access to DOCS for those that worked across groups. Any matters being worked on with groups not yet converted were excluded until complete.

Sample Workspace Templates:

Conversion Users were trained during the week Conversion occurred over the weekend Multiple tools were used: –SwitchBlade, Workspace generator and custom scripts Recent Edits, saved searches and projects were converted

Current Workspace Creation The firms new business Word macro was modified to include: – a practice group –workspace template –attorney selection For unopened matters: –Each user was given a To be Filed folder Intended as a temporary solution

Workspace Creation - Future The firm is moving to a new web- based matter intake system in Q2 of Document Automation Partners Workspace Builder will be utilized to create the workspaces. Users will store documents in To Be Filed until the workspace is available.

Results - Overall Overall, positive feedback from the firm. Increased metadata accuracy. Since the conversion has been fully completed: – approximately 25,000 s per month are filed The firm has modified their policy –printing of for filing is no longer required.

Results - Attorneys Browsing workspaces –Has reduced the need to search Now file their own –More complete files. Paper is now scanned by some attorneys –entire file is available from any location Taken ownership of the process –Attorneys enforce filing of document and

Results – Support Staff No profiles! Eliminated task of filing printed s. Improved searching – not dependent on attorneys, floaters, temps correctly profiling documents. All documents in one place when assisting other attorneys in the group.

If we had it to do again…. Less time before the demo of the system and the actual rollout While having matter templates per practice group has worked well –matter type would have been the better choice. Would have worked with the practice group leaders a little sooner prior to conversion to allow more time to finalize templates.

Whats Next? Develop workspaces for forms, good documents, etc. with each practice group Develop client extranets Integration with other applications Provide advanced training for users Other uses for FileSite/WorkSite web. For example, use for internal committees, to help market capabilities within the firm.

Sample of Custom WorkSite Web:

Questions?