Linda D. Robertson Associate Executive Director for Business

What’s New - Policy State Series Entry Fees Permitted for Tennis & Golf – No Financial Reports Allowed under certain conditions with PRIOR WRITTEN permission: Cross Country – when venue won’t allow ticket sales Swimming/Diving – when pool is rented Must include fees as revenue on financial report Must attach proof of permission (copy of letter or giving PRIOR approval)

What’s New - Policy State Series Sharing of Losses with Participants New language formally approves a current practice DISTRICT LEVEL Only: May prorate loss with participating schools Must be authorized in District Planning Financial Report must include copy of District Planning Minutes showing approval to prorate loss

What’s New - Policy Tournaments ALL are Sanction Fee - No Financial Reports Boys WL, Track & Field, Cross Country, Swimming & Diving NO FEE, no sanction needed up to 4 teams $50 (up to 16 teams); + more if additional teams

What’s New - Policy Classics Now permitted for– Tennis, Golf, Bowling, Flag FB, Water Polo, Boys VB, Lacrosse, Girls WL No Fees, No Financial Reports, No Sanction Process

What’s New – Policies 9.7 & 9.8 State Series Ticketing & Re-entry Armbands permitted in place of tickets If use tickets, hand stamps allowed for re-entry (host determines policy)

What’s New – Policy State Series Hosting at Multiple Sites Submit ONE combined Financial Report Profit/Loss is sum total, not each site standing alone District Events – District Planning Meeting can specify splits and how to share loss Region Events – Primary host is responsible for losses and how to split profits to sites Recommend: Host specify to satellite sites to send FN2 form and ALL profit to Host; Host then can consolidate and redistribute profits or pay for loss to satellite sites

REMINDER To Waive Ticket Price for State Series Must get PRIOR WRITTEN permission Must attached copy of permission letter to Financials Event is not eligible for loss reimbursement Must submit Financial Report even if admission is free

REMINDER Prior Written Permission Needed for: Claiming facility rental as host expense on State Series Charging less than $4 for a FB Classic Charging district trophies as Host Expense

REMINDER Trophies – when to claim as expense Policy – formalizes in one place (current practice) DISTRICT LEVEL May claim expense – If approved at District Planning, and Host must attach copy of invoice to FN2 Report Football Only – FHSAA provides REGION LEVEL Can NOT be claimed as host expense (schools purchase) Football Only – May be claimed as host expense The Trophy Shop is exclusive provider

Events That Do Not Pay Fees to FHSAA Any event including Classics, Tournaments, and State Series in the following sports: Tennis, Golf, Bowling, Flag FB, Water Polo, Boys VB, Lacrosse, Girls WL State Series in sport of Boys WL Regular season competitions (unless holding a tournament – see Policy for definition)

Member Fees Member Fees DUE September 30 Fee has three parts: 1. Membership Fees – REDUCED 50% for High Schools: $165 Min - $550 Max ($0.275 per grade 9-11) Middle Schools : $ Legal Fees: $167 High School $25 Middle School 3. FIAAA membership = $25 collected by FHSAA

Financial Forms Use for Events Requiring % of Gate to FHSAA On FHSAA Website, Not C2C Forms must be mailed, not submitted on C2C FB 3 – Football Bowl Game FB 4 – Football Classics FB 5 – Football State Series FN 2 – Sanctioned Sports State Series FN3P – Financial Report – 3 rd Party Promoted

Most Common Penalties & Fines 2,800+ fines issued in = $332, Cost Per Missing Rules Clinics $50 Late State Entry Lists $50 + Conduct Fines $100 + Missing Dist Planning Mtg $ Recruiting & Eligibility $100 + Failed to report scores $50

Prevent Fines 75% of all fines are PROCEDURAL 29% of all fines were missed Coaches Clinics 28% of all fines were for missing deadline on State Series Entry Lists 10% of fines were for missed Planning meetings 8% of fines for not Reporting Scores on time

History of Fines to Member Schools FY 2008 $521,475 FY 2009 $321,635 FY 2010 $339,919 FY 2011 $497,800 FY 2012 $332,135

Projected Revenue $5,141,640

Projected Expenses $5,141,640

Did You Know? Team Payouts for State Finals have increased $94,000 (38%) over last 2 years? A Few Examples: Girls VB was $9,734; Now $33,854 Boys Soccer was $16,761; Now $26,255 Softball was $13,317; Now $24,761

Did You Know? Over the past 2 years, FHSAA has redirected significant funds to schools A Few Examples: Football Classics pay FHSAA $54,000 Less Membership Dues are $215,000 Less FHSAA share of District & Region is $20,000 Less

Did You Know? Over the past 2 years, FHSAA has significantly increased revenue from State Championships to give financial improvements to members? A Few Examples: Competitively bid EVERY Venue Contract Set goal of retaining 100% of gate Was successful in changing business “mind set” of Championships

Did You Know? State Championships can bring in MILLIONS to a community? Hosts eligible for tourism grants, local sponsorships, concession sales, parking, hotel royalties & grants Estimated Community $ Impact Football$3,362,000 Soccer$ 907,000 Track$ 893,000

Financial Goal “Fund the organization with 100% ticket sales from State Finals, Sponsorships, Media contracts, and Royalties so there is No Financial Burden to our Schools”

Financial Goal - Strategies 1. Use Profit Sharing Model with Members – return or reduce fees when profits occur 2. Fund the Organization through: Corporate Sponsors State Series Events Merchandizing Media Contracts Fees for Services (i.e. Officials Training) Minimal Membership Dues ($10+FIAAA+Legal) 3. Decrease reliance on revenue sharing from school events during regular season

Financial Goal - Strategies 4. Pay full formula on team travel for state finals 5. Issue fines for most serious violations of “fair and equitable play” and use fines to offset cost of enforcement 6. Use conduct fines for scholarships and recognition 7. Seek alternate methods of enforcement when fines do not result in compliance 8. Maintain a 1 year operating reserve for financial stability