The GEO Secretariat Progress Report to GEO-2 November 2003 Helen M. Wood Secretariat Director

Post GEO-1 ACTIONS 1.Identify subgroup representatives by August 21, Identify Secretariat representatives by August 21, Secretariat to issue draft terms of reference for each subgroup to GEO members and participants by September 5, Secretariat begins planning for GEO-2 by September 5, Members provide response on draft terms of reference by September 19, Secretariat provides annotated draft Framework outline, including Subgroup assignments, to GEO members and participants by September 19,

Post GEO-1 ACTIONS 7.Subgroups begin work no later than October 1, Secretariat completes draft introduction and purpose sections of Framework by October 31, Draft chapters due to Secretariat from Subgroups by October 31, Secretariat to compile and distribute to members and participants the chapters for first draft framework document by November 14, GEO-2 meeting November 2003, Italy. 12.Secretariat prepares website and draft briefing package on GEO by October 14, 2003.

Structure GEO US, EC, Japan, South Africa (Co-Chairs) GEO Secretariat (US providing Administrative Secretariat, with support from other countries and international organizations) Capacity Building Subgroup Architecture Subgroup Data Utilization Subgroup International Cooperation Subgroup User Requirements and Outreach Subgroup

Secretariat Membership –EC* –Japan* –South Africa* –United States* –Canada –CEOS –ESA *indicates representatives of GEO co-chairs –EUMETSAT –France –GOOS –IGOS –IOC –Italy –WMO

Secretariat Mandate GEO Secretariat Secretariat Meeting Coordination Provide for GEO Subgroup Technical expertise Action Tracking among GEO & Subgroups GEO Website Communications For GEO & Subgroups Document Distribution For GEO & Subgroups Organize and Support GEO Meetings Support to GEO Co-Chairs

Secretariat Mechanisms GEO Secretariat Subgroup Co-Chairs Coordination Meetings (Bi-weekly Telecons) Secretariat Liaisons List Serves Website Secretariat Bi-weekly Teleconferences GEOSEC Office Briefing

Past Meetings Secretariat 11 September September October October November November 2003 SG Co-Chairs & Secretariat 26 September October October November November 2003

Secretariat Major Actions DRAFT CHAPTER APPROACH GEO Subgroups And Secretariat Develop Subgroup Terms of Reference Draft Annotated Framework Outline Plan GEO -2 Compile Draft Framework Document 3 AUG to 5 OCT5 OCT to 31 OCT31 OCT to 14 NOV Subgroup Formation

Lessons Learned & Expectations Ensure greater participation, communication, coordination and management within Subgroups Improve mechanisms for inter-Subgroup linkages Assist GEO in improving outreach to potential members Tailor GEO messages for multiple audiences

Proposed Future Meetings Secretariat 10 December January January February February 2004 SG Co-Chairs & Secretariat 17 December January January February 2004 South Africa Meetings - February 24-27, 2004 Tokyo Meetings – April 21-25, 2004

ASONDJFMAMJJASONDJ Earth Observation Summit-I July 31 United States Initial GEO MeetingAugust 1-2 = Document Milestones = GEO Secretariat Meetings =GEO Meetings planned = GEO Meetings notional = Significant Events Complete Framework Document Complete10-Year Implementation Plan EO Summit II - Japan Earth Observation Summit III Europe GEO-2 Italy November G - 8 South Africa February Draft Calendar

The GEO Secretariat Progress Report to GEO-2 November 2003 Helen M. Wood Secretariat Director