By the end of the workshop each participant will be able to : Give presentations which interest and involve their audiences. Give well structured presentations

This morning : First videoed presentation and feedback Use of body language and voice This afternoon : Second videoed presentations and feedback Tomorrow morning : Organising your presentations Tomorrow afternoon : Third presentations and feedback

Characteristics of a Successful Presentation

Voice ? % Words ? % Body language ? % TOTAL 100 % THE RELATIVE POWER OF VOICE - WORDS - BODY LANGUAGE Inconsistent messages

POSITIONING - POSTURE - MOVEMENT WHAT TO DO WITH YOUR HANDS GESTURES Descriptive gestures Emphatic gestures Counting gesturesAttitude gestures EYE CONTACT MANNERISIMS

Voice projection Pace and pausing Pitch Volume Intonation and stress Common problems Monotone Talking too fast Too loud / too soft um - er - ok USING YOUR VOICE EFFECTIVELY

Thank you ladies and gentlemen. First of all may I say how pleased I am to be here and have this opportunity of telling you about our company's future plans. As you know, the economic situation nowadays is far from certain and making any sort of plans is therefore rather difficult. However, I want today to look at the optimistic side of the picture and to show you how my company can help yours as we move into the 21 st century. We have exciting times ahead. Let's seize our opportunities. That doesn't look very difficult. Mr Fernandez isn't in his office today. Please don't do that. The figures he gave us seemed very good but I'm not sure if they were totally reliable.

4 APPROACHES TO SPEAKER’S NOTES No notes at all Use visual aids as notes Full, verbatim script Prompt cards of sheets 3 SECTION OF PRESENTATION not more than 4 or 5 bullet point lines only a few words on each line prompts on when to use visual aids notes on time-keeping

Retention after 3 hours after 3 days Tell only70% 10% Show only72% 20% Show and tell85% 65%

STRENGTHS : Simplicity Flexibility Portability Encourage interactivity Encourage participation

THE ABC OF FLIPCHARTS A ATTRACTIVE Use colour - use pictures instead of words B BIG AND BOLD Write big - should be legible from 10 metres C CAPITALS Use CAPITAL LETTERS for key words also use or cloud shapes for key words boxes

STRENGTHS : easy to use can be projected onto walls can be prepared in advance (unlike whiteboard) can have illustrations and diagrams HOW TO USE : large fonts (minimum 20 points) at least one colour other than black at least one image or picture K. I. S. S.

STRENGTHS : colour, movement and sound high quality images easy to change slides state of art

DANGER OF POWERPOINT Overkill : too many effects take over the presentation.

THE 4 Ws WHO are my audience ? WHY am I doing this presentation ? WHERE is it taking place ? WHEN is it taking place ?

Define the objective of your presentation

STEP 5 :Prepare your visual aids STEP 6 :Develop your introduction STEP 7 :Develop your conclusion STEP 8 :Rehearse STEP 1 :Develop your objectives STEP 2 :Analyze your audience STEP 3 : Brainstorm ideas STEP 4 :Organize your ideas and structure the presentation

BRAINSTORMING IDEAS Write down whatever comes into your head in NO ORDER - all over your paper don’t judge the quality of your ideas include ‘impossible’ or crazy ideas

ORDER YOUR IDEAS order ideas under groups : A - B - C etc. decide on a heading for each group put the groups in order

1Beginning : Tell them what you are going to say. 2Middle : Say it. 3End : Tell them what you have said. K. I. S. S.

100% 50% 0 15 mins 30 mins

1st - 2nd - 3rd - lastly etc. Moving on the the next section : ‘ So now I’ll talk about / discuss ___________’ ‘Then, let’s turn to ______________________’ ‘Next, I’d like to move on to ______________’ ‘And now let me look into the question of ___’ ‘Finally, to summarise __________________’ ‘So, to conclude ________________________’

During the first 20 seconds : 70% of the total impression of a person HOW TO START ? Anecdote - joke - metaphor - parable Ask a question Make a controversial statement Mention something recently on TV or in the news Show something interesting

ELEMENTS of the INTRODUCTION 1Greet the audience and introduce yourself 2Tell them the objective of the presentation 3Tell them what you are going to say 4Explain the structure of your talk First I’m going to talk about egg eating in Zanzibar. Then I’ll go on to consider why Zanzibar has so many chickens. After that we’ll consider whether eggs should be banned worldwide. And finally I’ll outline our proposals on killing all chickens. So let me begin with the question of egg eating.

THE ENDING Tell them what you have said plus (maybe) : a recommendation or call for action or a challenge A dynamic concluding statement and ‘Thank you’

DEALING WITH ANXIETY and STRESS Stress : ‘The balance between the demands made on you - and your ability to cope with those demands.’ Your pituitary gland releases hormones into your bloodstream - these hormones go to your adrenal glands (in your kidneys). Adrenal glands release adrenaline - different effects on different people.