United Independent School District Kronos Time Management System PRESENTER TECHNOLOGY:Norma Perez Kronos Manager Jose Juan Nuñez & Norma Perez Administrative Services / Data Analyst Welcome to Kronos Training Kronos 4500 Clock and Biometric Pod Cleaning

United Independent School District Kronos Time Management System  Kronos is United ISD’s official time keeping computer system that electronically tracks hours in timecards.  Finger Scans are used as a security feature to verify employee punches at the clock. Kronos clocks & bio-readers must be cleaned to ensure: Kronos clocks & bio-readers must be cleaned to ensure: 1. employees are able to electronically record their time 1. employees are able to electronically record their time 2. employees punches and timecard inquires are secure 2. employees punches and timecard inquires are secure via finger scans via finger scans Why is it important to clean Kronos clocks and bio-readers ? IT Clock Cleaning

United Independent School District Kronos Time Management System   1. air-dust can   2. Windex Wipes   3. alcohol towelette   4. inactive badge What supplies do I need ? IT Clock Cleaning

United Independent School District Kronos Time Management System How do I register the clock cleaning process ? Before you START the process: Before you START the process: 1. Hit the [more] button twice 2. Hit Function Key “IT clock cleaning”  Enter your Emp # using the numeric key pad and hit the [Enter] key and hit the [Enter] key What gets registered ? a.) “Accepted” : your job assignment b.) “clock cleaning” : job description c.) “Date & Time” : start process Answers: who is to clean the clock (employee#) which clock is to be cleaned (device# & location) which clock is to be cleaned (device# & location) when clock cleaning began (date & time) when clock cleaning began (date & time) Accepted Labor Transfer It clock cleaning Comment code :00 p.m. Fri Mar or Swipe your employee ID more It clock cleaning

United Independent School District Kronos Time Management System To clean the inside of the clock:   Open case, use air-dust to lightly clear lint inside of the clock (do not wet the inside of the clock). To clean the outside of the clock:   Use Windex wipe, lint-free cloth, clean the outside of the clock case and display screen (do not use Windex spray directly on clock). Note: Do not use chemicals: alcohol, benzene, or acetone. Do not use steel wool or any other abrasives. They can DAMAGE the terminal. What is the CLOCK cleaning process ? IT Clock Cleaning

United Independent School District Kronos Time Management System To clean the badge reader:   Fold a Windex wipe over an inactive badge, swipe the badge several times in the badge reader. (do not wet or scratch the badge reader). To clean the sensor area of the biometric device:   Use isopropyl alcohol towelette on the biometric pod fingerprint sensor to clean any residue. (do not use Windex spray or water directly on pod). Note: Do not use chemicals: alcohol, benzene, or acetone. Do not use steel wool or any other abrasives. They can DAMAGE the biometric pod. What is the BIOMETRIC-POD cleaning process ? IT Clock Cleaning

United Independent School District Kronos Time Management System How do I mark the end of clock cleaning process ? Once you FINISH the process: Once you FINISH the process: 1. Transfer back to your Home Dept 2. Hit Function Key #7 “Organization Xfer”  Enter home Dept# 880 using key pad and hit the [Enter] key  Enter your Emp # using the numeric key pad and hit the [Enter] key and hit the [Enter] key What gets registered ? a.) “Accepted” location b.) your name c.) “Organization” (back to home) d.) Time & Date you finished Accepted Labor Transfer It Technician Labor Account :00 p.m. Fri Mar or Swipe your employee ID

United Independent School District Kronos Time Management System What have you accomplished?  Performed your required monthly Kronos clock cleaning.  Eliminated paper check-list by registering the process.  Created an electronic record that can be queried to list: Clock# and location Date & Time of cleaning Name of technician who performed the cleaning How long the cleaning process took When will this start? Effective May 2011 IT Clock Cleaning