ePermits Working Group Meeting Wednesday, September 11, 2013

Agenda  Welcome  Mission and Goals of the Working Group  Discuss New Business  Presentations  Subcommittee Status Reports and Goals  Working Group Action Items  Next Meeting – Thursday, October 3, 2013, 2:30pm at Government Center West (GCW)

Welcome and Opening Remarks Armando Linares, Deputy Director Environmental Protection and Growth Management Department

Mission and Goals of the Working Group: What is the mission? Electronically process all permits in Broward County from initial application submission to final permit issuance using a unified web interface. Goals ePermits solution to a fragmented permitting system Holistic, collaborative approach (policies, procedures, statues, and codes) Improve processes resolving industry issues while making processes electronic Includes signed and sealed plans Single, universal permit application Need for cultural change to accompany technical change Improved regulatory oversight through enhanced coordination

Discuss New Business 1.Design Professional Representation a)Propose representation on the Construction Industry Subcommittee 2.New Marketing subcommittee a)Website b)Outreach 3.Consensus on building permits as the first goal for ePermits 4.Selecting alternate subcommittee chairs

Presentations: 1.eInspections – Gabbie Drice 2.eDevelopment – Thuy Turner

Subcommittee Status Reports and Goals 1.Cities Subcommittee – Chair, Sergio Ascunce 2.Industry Subcommittee – Chair, John Siegle 3.IT Subcommittee – Chair, Kuntal Choksi for Carlos Alvarado 4.GIS Subcommittee – Chair, Tom Dobbs for Vicki Morrow ePermits Working Group Committees

Cities Subcommittee Mission and Goals: Goals Master application Permitting Agency Advocacy ePermits Advocacy Chair – Sergio Ascunce Administrative Lead – Thuy Turner Technical Support – Dan O’Linn

Industry Subcommittee Mission and Goals: What is the mission? Obtain contractors and ePermits advocacy by recognizing the importance of ePermits to the Construction Industry and defining Contractor ePermits requirements Goals Contractor Advocacy ePermit Adovcacy Chair – John Siegle Administrative Lead – Hip Cruz Administrative Assistance - Andrea Rulka

IT Subcommittee Mission and Goals: What is the mission? Define the IT architecture, infrastructure and components required to develop, integrate and support ePermits Make recommendations to ePermits Working Group Respond to inquiries from the ePermits Working Group Define ongoing support structure Goals Provide architecture for online application Provide architecture for Authorities Having Jurisdiction (AHJ) interface Provide architecture for status board Recommend hardware ePermits Advocacy Chair – Carlos Alvarado Administrative Lead – Linda Loiodice Administrative Assistance – Cindy Brown

1. Customer uploads permit application from kiosk or workstation An online web interface will be developed that will allow applicant to: Enter the permitting application information (name, address, etc.) Upload plans and documents Generate the SHA-1 signature file required for signing and sealing 2. ePermit Cloud stores uploaded application Permitting application information and uploaded plans will be stored in a central repository Permitting agencies will be able to access the information and plans through the web interface 3. Permitting agencies will receive confirmation that customer application was uploaded for review The online web interface will send an to the permitting agency 4. Real time status board updates customer with relevant information APIs will be developed that will interface the Central ePermits interface with existing Permitting agency systems Relevant statuses will be defined by various Subcommittees, as part of the process 5. Customer and permitting agencies have unlimited access to document 24/7 – connection between all ePermit elements The underlying infrastructure (servers, network, database, security) will be highly reliable and have enough capacity to support a 24/7 operation 6. Customer will be able to upload revised plans and additional information to the original permit application IT ePermit Interface:

GIS Subcommittee Mission and Goals: Goals Build GIS ePermits core – archive and retrieval Recommend hardware/software ePermits Advocacy Chair – Vicki Morrow Technical Support – Leigh Ammon Administrative Assistance – Yvonne Campbell

Working Group Action Items 1.Sign and Seal a)Professional Engineers b)Architects 2.Marketing and funding for ePermits 3.Workers Compensation 4.Notice of Commencement

Next Meeting Thursday, October 3, :30 p.m. - 4:30 p.m. Government Center West Hearing GCW Hearing Room

Meeting Adjourned Thank you for your participation in the creation of ePermits!