DALLAS, TX DEBBI BROUGHTON

Topics That We Will Review New Accounts Payable Cash Receipts Enhancements Bank Reconciliation Enhancements Purchase Orders Scheduled Delivery Enhancements Order Entry Enhancements Quick Build Programs The Dispatcher Electronic Filing

ACCOUNTS PAYABLE 2013 CylTech release New Features include: Completely redesigned All on one screen Invoices can be paid with check, bank debit, credit card or cash. Fixed and variable recurring entries Automatically saves an electronic version of the purchase journal and check register Retention copy of check. More invoices can be paid on one check without voiding checks

New AP Checks Required To order checks contact Connie Cates with Shreve Print:

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Cash Receipts Enhancements 2015 Release Cash Receipts Entry – changed to have 10 different payment types. This includes check, cash, Visa, Mastercard, Discover, American Express, Diners Club, JCB, Electronic Deposit and Wire Transfer. The Cash Receipts Listing will list each type separately. It is recommended to separate check batches from credit card batches.

NEW – Deposit slip

Cash Receipts Update Posts the deposits to the bank reconciliation file. An option was added to determine what bank number is used for deposit. This can be helpful if credit cards are deposited into a separate account. Each type of transaction is listed as a separate deposit. American Express transactions are grouped together as one deposit. Visa and MC are grouped together as a deposit. Checks are still listed as one deposit.

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Bank Reconciliation Enhancements Graphical version Bank transactions can be written to General Ledger Cash receipts deposits update to bank reconciliation (2015 release)

GL Payee/Description

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Purchase Orders New Features All on one screen. Purchase orders and Inventory receipts are updated individually instead of in a batch mode. Purchase orders can be ed or faxed to the vendor New format for purchase order The AP invoice can be created from the PO screen. The pricing can be verified at this time.

Purchase Orders

PO can be designed to have a custom header and footer

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Scheduled Deliveries Rewritten in graphical format Deliveries can be scheduled: Weekly Bi-weekly Days of the week (i.e. Monday, Wednesday, Friday) Days of the month Days between visits (i.e. 10 days between visits)

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User Security options General Features Added features include: Customer Service Full Access – WRQUICK_M allows all fields to be changed. AP Bank Reconciliation Access – Only users that have this flag set will see the bank reconciliation program from the new AP screen. PO Item Quick Build Access – Turns on the feature to for the user to be able to build inventory items from the PO screen. Inventory Inquiry Change Order Quantity/Reorder Point- Allows a feature to be turned on for the user to change these inventory fields from the Inventory Fast Inquiry screen Inventory On Hand Changes Allowed – Allows a user to change the inventory master file on hand amount

General features

Order Entry Enhancements Acutrax interface – this will write transactions to the Acutrax serial number. Security feature was added that does not allow the operator to change list price. Option added to the user’s security profile that will turn on feature to capture addresses.

Order Entry features

Quick Build Programs Customer quick entry – WRQUICK_M Cylinder quick entry – WIQIK_M Inventory quick entry – INQIK_M

WRQUICK_M

WIQIK_M

INQIK_M

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The Dispatcher This program interfaces with the iPhone app. It sends orders to the iPhone

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Electronic Filing Saving reports to PDF saves paper and storage. Can be saved to folders on shared drive for easy access. Reports can be ed

Other New Programs OEAUDIT_Q – shows detail audit of delivery tickets WI411_Q - Cylinder audit query The Finalizer – Easier way to change delivery tickets to invoices

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