Tasks for the horizontal teams Session 3 Course Informatics Business Prof.dr. Sjaak Brinkkemper Dr. Slinger Jansen

Contents  The organizational structure  The tasks of the horizontal teams  Arrangement of teams

Netherware Organization Project Office Finance Netherware BV CEO Team 1 P1 Team 2 P2 Team 3 P3 Team n Pn HRM Marketing Supervisory Board s1 s2 s3 s4 s5 C s1 s4 s3 s5 Netherware BV CEO C s2 Management Board Cs1 s5 s4

Horizontal teams 1.Human Resource Management and Internal communications 2.Finance 3.Project Office 4.Marketing and External Communications (external website) 5.CEO (one person per business unit) Who does what?

Starting points  Divide tasks  Be willing to delegate  Be accountable for your task  Find advisors if necessary  Be creative  No money  Go for high quality  Make it our joint experience  Your success is our success

Human resource management and internal communication  Handles new and resigning employees  Creates internal communication infrastructure: , newsgroup, forum, site, address list, phone numbers, photographs  Maintains the personnel administration  Determines salaries and bonusses  Overview team collaboration and social mediator  Intervenes for under performance and study problems  Builds and maintains intranet  Note: All team reports progress as-is on intranet  Steered by CHRO

Finance  (Virtual) Bookkeeping for the period of 5 months  Establishes financial budgetting scheme for the business units  Pays salaries  Pays invoices for technical infrastructure  Determine rent for office (all inclusive), and pay this  Maintains total balance sheet  Define a structure for the year-end report  Compile and edit the year-end report  Weekly financial report – profit/loss/revenue/rev (also per employee)  Provides licence costs for platforms of teams –Internal development –Product under OEM agreement  Reviews technical part of business plan and product plan  Steered by CFO per BU

Project office  Responsible for all documentation templates  Registers all Netherware documentation and lecture presentations in BSCW  Responsible for the delivery of all assignments to the Supervisory Board on time –On paper for grading –In BSCW for access by colleagues  Hunting for progress sheets each 2nd week  Puts progress sheets on intranet  Compiles hours accounting sheets with total project hours  Registers project plans  Responsible for all technical arrangements  Provides costs for technical infrastructure –Desktop machines –Internet access –Software costs  Steered by a COO

Marketing and Sales  Maintains external web-site  Includes product pages for this year  Develops Netherware unit styles  Makes some photographs of events for publicity  Creates flyer for business unit  Reviews market plans of products  Market intelligence –Find market knowledge resources –Collect market data –Create sales prognoses  Reviews market intelligence (financial) for products  Steered by CMO

Reporting to CEO  Horizontals report to CEO through their CXO

CEO  Contacts with Supervisory board  Steers the management board  Make sure all tasks mentioned above are executed  Reviews investment plans of all products  Prepares continuation advise  Updates site with venture capital information  Updates site with Chamber of Commerce information, business plan contests, etc.

Arrangement of teams  Which horizontal?  Give your preferences Assignment: –Create a list of tasks for your horizontal –Discuss and report to CEO –Start executing the tasks