MUNIS REPORTS FOR AUDITORS June 2014

Agenda Alternative use for MTD Project Budget Report Roll up to specific object position Determine Accounts Receivable and Unearned Revenue Flexible Period Earnings Report Payments Report – Revenues Consolidated Balance Sheet Alternative use for AFR Report Report Fund 2 Groups in AFR Format

MTD Project Budget Report Can be used to report one project or multiple projects in one report.

Great for those times you need to total your fringe cost Descriptions pull from first object code in series Option is not available in YTD Budget Report MTD Project Budget Report Roll Up Object Codes

Seg Find: Fund 2 and Active Accounts Only Use to validate projects at the end of each quarter for CDIP. Use to create End of Year entries for Accounts Receivable and Unearned Revenue. A Period 13 report prior to adjusting entries needs to be generated and retained for audit purposes. It cannot be re-created after the Accounts Receivable and Unearned Revenue entries have been made. MTD PBR-Accounts Receivable and Unearned Revenue Entries

This report will be generated prior to making Period 13 Fund 2 entries. A copy should be retained for auditing purposes.

This report can be exported to Excel. Report is extremely useful for auditing payroll details by Project Code. Flexible Period Earnings Report

Payments Report This is available if district utilizes the General Billing/AR module of Munis.

Payments Report - Detail Reports payments by receipt.

Payments Report-Batch/Deposit Reports payments by deposit total in most cases.

Consolidated Balance Sheet Set-Up Confirm that each fund is assigned a fund type. G=Governmental P=Proprietary

Select Consolidated Select Find Select Green Check or Enter to find All Define Reporting year/period Enter Fund Type (G or P) – Critical!! Consolidated Balance Sheet

This report should match the Statement of Net Assets.

Use to report Fund 2 Grants in the AFR Format – generate by Local, State, Federal Downside – report does not clearly identify which codes are selected. Manually label after printing. (i.e. Fund 2 Project Range ) Annual Financial Report

Questions after the training can be sent to the following address:

Many thanks to… Amy Smith, CPA, CSFO, MBA Chief Operating/Financial Officer Woodford County Public Schools Mrs. Smith originally prepared and presented the information in this document for the June 2013 Auditor Training. Thank you, Amy!