V Slide 1V Slide 1 V 1.0Slide 1  Awarded 48 days of paid sick leave upon completion of each succeeding year, starting from the second year of teaching service  Awarded 28 days of paid sick leave for the first year of teaching service Create an absence / leave record – Regulations Create absence/leave records

V Slide 2V Slide 2 V 1.0Slide 2  Maximum accumulation of 168 days of paid sick leave Create an absence / leave record – Regulations  A teacher with a break of service of more than 45 days will forfeit his/her sick leave balance Create absence/leave records

V Slide 3V Slide 3 V 1.0Slide 3 Create absence/leave records  For non-government schools  A staff takes days no-pay leave continuously, the incremental date will be deferred one month.  A staff takes days no-pay leave continuously, the incremental date will be deferred two months, and so on. Create an absence / leave record – Regulations

V Slide 4V Slide 4 V 1.0Slide 4 Create absence/leave records Prerequisites for substitution plan  Only for staff with teaching duties  Public holidays/ school holidays should be entered in the school management module  Timetable must be prepared and imported

V Slide 5V Slide 5 V 1.0Slide 5 Create absence/leave records Prerequisites for substitution plan  For internal substitution, the lists of free teachers and locations must be set up.  For external substitution, a list of supply teachers, who are available for a certain period, together with the teaching duty indicator marked, must be set up.

V Slide 6V Slide 6 V 1.0Slide 6 Create absence/leave records Create staff leave/absence record Click “Staff Leave/Absence”

V Slide 7V Slide 7 V 1.0Slide 7 Create absence/leave records Specify the fields of the staff leave/absence record

V Slide 8V Slide 8 V 1.0Slide 8 Sub Plan Click “Sub Plan” tag

V Slide 9V Slide 9 V 1.0Slide 9 Sub Plan Check to select the period for substitution

V Slide 10V Slide 10 V 1.0Slide 10 Sub Plan Select the Substitution Type

V Slide 11V Slide 11 V 1.0Slide 11 Sub Plan – Free Location Click on “Free Location” button Check to select the period for relocation

V Slide 12V Slide 12 V 1.0Slide 12 Sub Plan – Free Location Reassign Check to select the new location

V Slide 13V Slide 13 V 1.0Slide 13 Sub Plan – Free Teacher Click on “Free Tchr” button Check to select the period for reassign another free teacher

V Slide 14V Slide 14 V 1.0Slide 14 Sub Plan – Free Teacher Reassign Check to select a free teacher

V Slide 15V Slide 15 V 1.0Slide 15 Sub Plan – Free Teacher Note:  The free teacher list is generated according to the settings of the Setup profile  We may change the settings a little bit so as to view the various generated results

V Slide 16V Slide 16 V 1.0Slide 16 Sub Plan – Free Teacher

V Slide 17V Slide 17 V 1.0Slide 17 Sub Plan – Free Teacher The sequence

V Slide 18V Slide 18 V 1.0Slide 18 Sub Plan – Free Teacher

V Slide 19V Slide 19 V 1.0Slide 19 Sub Plan – Free Teacher The sequence

V Slide 20V Slide 20 V 1.0Slide 20 Sub Plan – Free Teacher Reassign Check to select the teacher for relocation

V Slide 21V Slide 21 V 1.0Slide 21 Reassign Select another substitution teacher by viewing the full teacher list Check to select a period for reassignment of another teacher

V Slide 22V Slide 22 V 1.0Slide 22 Sub Plan – Full Teacher Reassign Check the teachers to replace (contains free teachers and not available teachers)

V Slide 23V Slide 23 V 1.0Slide 23 Sub Plan After finalize the substitution plan, click “save” to complete the substitution plan

V Slide 24V Slide 24 V 1.0Slide 24 Sub Plan Click “Completed Substitution Plan” hyperlink to see the completed plans Outstanding substitution plan contains no record

V Slide 25V Slide 25 V 1.0Slide 25 Sub Plan Completed plan can be deleted here Check to delete a substitution record

V Slide 26V Slide 26 V 1.0Slide 26 Sub Plan  Equation E = A + B – C + D where - A : substitution balance C/F B : substitution for others C : substitution by others D : t otal adjustment E : overall substitution balance Calculation on substitution balance

V Slide 27V Slide 27 V 1.0Slide 27 Sub Plan  Total Days Abs is correct to integer, except “paid sick leave” are correct to 0.5 and “absence due to official commitment” is correct to 0.1  If the sick leave exceeds the eligible sick leave balance, the system will prompt users to separately enter 2 leave records i.e. one for “paid sick leave” and the other one for “unpaid sick leave”. Notes for different leave types

V Slide 28V Slide 28 V 1.0Slide 28 Sub Plan Notes for different leave types  Users can enter the lump sum of maternity leave by selecting maternity leave as the leave type and create one record for the whole period of maternity leave

V Slide 29V Slide 29 V 1.0Slide 29 Sub Plan Notes for different leave types  If the user changes the leave period, the system will check if the staff has been arranged to substitute other teachers during this updated leave period. If so, the system will prompt the user to adjust the substitution plan.  No adjustment of substitution records is needed if amendment is done on a past leave record.

V Slide 30V Slide 30 V 1.0Slide 30 Sub Plan  The system will prompt the user, if  maternity leave exceeds 28 days  total maternity leave (paid) and post-natal leave (paid) exceeds 70 days  maternity leave (paid) exceeds 70 days  leave period does not fall within employment period  leave period is overlapped for a staff Notes for different leave types

V Slide 31V Slide 31 V 1.0Slide 31 Sub Plan  Period of paid maternity leave is confined to 70 calendar days. The user will be reminded to create maternity leave (post-natal) if maternity leave (ante- natal) is created earlier on. Notes for different leave types Press ESCAPE to return