Credentials, voting and election process of the Members' Assembly

Jeju 2012 In this presentation Delegations - Accreditation Voting rights - Speaking rights Nominations Elections Sponsored delegates Voting results and records

Jeju 2012 Voting Statistics At the Barcelona Congress, in 2008:  978 Members could potentially vote  593 were accredited to vote  On average, each motion was voted by 282 Members  274 Members sponsored or co-sponsored motions.  138 motions were discussed were adopted.

Jeju 2012 Voting Statistics “The relatively low rates of participation and high levels of abstentions in the voting processes represent a concern for the democratic health of the Union.” ( Evaluation of the Barcelona World Conservation Congress)

Jeju 2012 Why such a low rate of participation? What can be done?  Perceived lack of relevance of the Members' Assembly  Lack of interest by the Members  Lack of understanding of the motions and voting processes  Absence from the plenary room.  The Forum must serve to better inform the Assembly  Revision of the motion process  Governance reforms proposed by Council  Members to be encouraged to pay their dues  If unable to attend, encourage Members to vote by proxy  Strict rules for sponsored delegates  Improved information and training

Jeju 2012 Delegations

Jeju 2012 Delegations  Member delegations  Observer delegations  Credentials o The names of the delegation’s members o The name of the Head of delegation. Important Member need to have paid their dues up to and including 2011 in full to be accredited to vote and speak Credentials to be submitted before the opening of the Assembly (Rules of Procedure, Rule 12) Only the Heads of accredited delegations will receive voting/speaking cards and ballot papers

Jeju 2012 Voting rights

Jeju 2012 Voting rights Members in category A  States: 3 votes / 2 votes (1 vote => government agencies)  Government agencies: 1 shared vote Members in category B  International NGO Members: 2 votes  NGO Members: 1 vote Members in category C – Affiliates  No voting rights  Have speaking rights Give proxy to another Member if you cannot attend the Members' Assembly The Membership Unit will contact the Government Agencies sharing 1 vote to make arrangements ahead of Congress.

Jeju 2012 Nomination of candidates and elections

Jeju 2012 Nominations The President and the Treasurer:  Nominations made by the Council to the Members' Assembly  Not more than two nominations for President and for Treasurer made by the Council after considering the proposals made by Members  After the candidates proposed by Council are known: nominations may also be made by forty Members eligible to vote o from at least three Regions o not less than sixty days prior to the opening of the Assembly

Jeju 2012 Nominations Chairs of the Commissions:  Nomination made by the Council to the Members' Assembly  After considering proposals made o by IUCN Members o by members of the Commissions

Jeju 2012 Nominations For the election of the Regional Councillors:  Nominations made by Members to the Election Officer  Nominations by o Five members eligible to vote o From more than one State  Candidates for election o Must be nationals of a State in the Region concerned o Must be a resident in that Region o Must not have held the same office consecutively for two full terms

Jeju 2012 Deadlines for nominations  12 August 2011 Call for nominations sent to Members by the Secretariat (Statutory deadline)  16 January 2012 Deadline for Members to send the nominations for Regional Councillors and Commission Chairs  7 July 2012 Deadline for additional nominations from Members for President

Jeju 2012 Sponsored Delegates

Jeju 2012 What is the IUCN Sponsored Delegates Programme? Objective To increase attendance to the Members’ Assembly from Members in countries with low and middle income economies. Funding  Government of Republic of Korea has agreed to support the participation of 470 delegates (cash and in-kind): o For 300 delegates, accommodation and per diem or meals will be provided (half in kind and half in cash). o For 170 delegates, travel will also be sponsored in addition to per diem or meals (half will be provided in kind and half in cash).  Additional funding is being sought by the Secretariat

Jeju 2012 Selection criteria Delegates from Member organizations / institutions that:  have paid their dues up to and including 2011 by 31 October  are based in countries with low and middle income economies according to the World Bank list of economies  1 delegate per Member organisation/institution  Gender balance as well as country/regional balance will also be taken into account

Jeju 2012 Level of assistance provided Provided sufficient funds are available:  Free registration to the World Conservation Congress (Forum and Assembly)  Travel from the country of residence to Jeju  Accommodation for the duration of the World Conservation Congress  Local transportation in Jeju  Per-diem and / or meals for the duration of the stay in Jeju  Travel insurance  Carbon offsetting

Jeju 2012 Responsibilities of the Sponsored Delegate  Reporting after Congress  Participation in the Forum  Attendance at the Members’ Assembly  Voting in person during the Members’ Assembly – No proxy vote

Jeju 2012 Voting results and records

Jeju 2012 Voting results  Motions: the results are projected on the screen during the Assembly session. Voted this motion: = approx Members in Category A = approx Members in Category B Reminder: Potential voting power= 978 Members Actual voting power = 593 Members

Jeju 2012 Voting Records  Each Member can have access to its own voting records  Voting records of other Members not communicated by the Secretariat

Jeju 2012 Help and contacts

Jeju 2012 Help and contacts Membership Focal Point in your region Membership Unit at Headquarters National and Regional Committees IUCN Regional Councillors

Jeju 2012 To remember You need to settle your Membership dues by 31 October 2011 in order to be eligible for sponsorship You need to settle your Membership dues and submit your Credentials before the Opening of the Members’ Assembly (8 September 2012) in order to be able to vote You need to nominate your candidates by 16 January 2011 You need to submit motions before 9 May 2012

Jeju 2012 Membership Unit Thank you! ¡Gracias! Merci! شكرا لك! Kamsa hamnida! 감사합니다