Purchase to Pay (P2P) Compliance Recovery Plan 13 th October :00 – 14:00

Purchase to Pay (P2P) Compliance Recovery Plan The aim of the project is to ensure the University’s ‘purchase to pay’ (P2P) activity complies with the Financial Regulations

P2P Project – The Concept Sign-off by JCM Working groups develop processes to tackle issues etc Launch Meeting October nd Follow-up Meeting December st Follow-up Meeting November 2010 Working groups develop processes to tackle issues Publish processes & KPIs on web Agree tasks Create working groups Publish processes & KPIs on web Review progress (KPIs) Receive reports from working groups Agree next tasks Create new working groups Focus support where needed Review progress (KPIs) Receive reports from working groups Agree next tasks Create new working groups Focus support where needed

Key Performance Indicators PeriodMatchedUnmatchedTotal Number% % P1 Aug 101,21529%3,00971%4,224 P2 Sept 102,01534%3,85566%5,870 PeriodNumber% of matched invoices P1 Aug % P2 Sept % PeriodNumber P1 Aug 1098 P2 Sept Invoices matched and unmatched 2. Invoices that pre-date purchase orders 3. Number of new suppliers set up 4. Unfulfilled purchase orders As at 13 October 2010 there are 8495 commitment lines that remain unfulfilled. These date back to August All colleges and services to be reminded to clear any commitments which are no longer relevant.

Key Performance Indicators PeriodNumber£ P1 Aug 1096£116, P2 Sept 10138£188, Purchasing Card Transactions 6. Expenses PeriodNumber£ P1 Aug 10683£261, P2 Sept 10696£212,190.80