College Minneapolis Community and Technical College May 28, 2015 Lessons Learned: Program Prioritization Process

Agenda Background and context and goals - Derrick Simulation - Jennifer Designing the process - Gail Data - Chuck Results - Tom Teach out plans - Tom Lessons learned - all What’s next? – led by Gail Questions?

Enrollment Decline Budget Concerns Growth Mindset Sustainability Background

Program scorecard in your toolkit. Individually – 2 minutes Pick one program that is successful. Mark it A. Pick one program that is not successful. Mark it C. Form a small group (3 to 4 individuals) – 5 minutes Compare and discuss which criteria did you use for the A program. Compare and discuss which criteria did you use for the C program. Exercise

Criteria Used Number of majors Enrollment credits Saturation rate Cost: MCTC Expended per FYE Cost: MCTC Difference from MnSCU average Course Success Rate Total Awards Employment rate Median Wage Job Outlook (iseek.org)

Exercise Data Academic Program Data Student EnrollmentEfficiencyStudent Outcomes Career & technical education v. 10 Number of Majors 1 Enrollment FY2014 credits 2 Enroll. trend FYE 3 Saturation Rate 4 Cost: MCTC Expended per FYE 5 Cost: Difference from MnSCU Avg for subject 7 Course Success Rate 8 Total Awards Employment Rate Median Wage (2008 to 2010 Program Review) Job Outlook (iseek.org) *U.S. Bureau Labor Stat. Ancient Runes 6724,71010%82%$4,63924%90%177100% $ Well above average Arithmancy %52%$4,85363%81%1080% $ Below Average Charms 1455,2809%84%$1,484-24%86%7695% $ Average Defense Against the Dark Arts %64%$1,0970%65%4100% no data Below Average Flying lessons %50%$3,033 75%13100% $ Well above average Herbology 291,080-43%81%$2,4703%80%1075% $ Above Average Magic 6168,430-14%87%$1,273-10%66%7480% $ Average Muggle Studies %59%$3,89642%80%994% no data Above Average Potions 3125,40035%73%$2,040-7%74%12081% $ Average Transfigurations 2142,49028%86%$2,07816%86%3573% $ Well above average*

Discussion Which program did you choose for A? Which program did you choose for C?

Designing the Process Developing Evaluation Process/Data o Learned from others – MSU, Mankato and Anoka-Ramsey o Consulted with Faculty Developing Preliminary Recommendations o Consulting with Stakeholders – Faculty, Shared Governance, Employees, Advisory Board, Students (Student Senate, students in program) o Exploring Alternatives (what alternatives were considered?) Finalizing Recommendations o Third opportunity for stakeholder input o Making Decisions – who makes the decision?

Designing the Process cont. Communicating Decisions to Stakeholders o Program Decisions (Students, Advisory Board, Employees, Student Affairs) o Layoff Decisions (Affected faculty, Bargaining Unit Leadership) Submitting Recommendations to System Office Planning Teach-out Executing Teach-out

Data

Program Review

Results 6 Programs Suspended – Air Traffic Control – Barbering – Biotechnology – Culinary Arts – Electrical Construction Technology – Electroneurodiagnostic Technology Impacted approximately 3% of our students $640,000 in savings in FY16 with an additional $560,000 in FY17 (1.2M Total)

Liberal Arts Offerings Course deletions. CHIN and FREN Reductions of courses to increase saturation.

Majors (1 Subject Credit) Course- Takers (5 Subject Credits) All Majors Culinary Arts (CULA: CU30, CU50, and CU51) Prepared by Tabatha Miller, Office of Strategy, Planning and Accountability on Oct. 17, Students with an active major who enrolled in any course for credit sometime between Fall 2011 and Fall Students with an active major who earned at least one course for credit within the program subject area between Fall 2011 and Fall Students who have enrolled in a course within the program subject area in Fall 2014 (but not earned any credits) are included. 4 Students who earned at least five credits within the program subject area in the given time frame. Students who have enrolled in five credits within the program subject area in Fall 2014 (but not earned any credits) are included. 5 Managed Admission (Students can only register for courses if they have declared the major.) Teach Out Plan – Criteria

Teach Out Plan – Course Sequences Sequences were developed after reviewing the degree audits for each eligible student to determine which classes needed to be offered Students received a copy of the teach out plan, their DARs report, transcript, FAQ and list of specific advising times at their program meetings

Lessons Learned Transparency of process internally, externally (including advisory boards) Larger goals – Based decisions on both student and financial outcomes – Need to reinvest in programs Personal notification of affected faculty at each step – warnings from deans, president/CAO met with affected faculty at recommendation phase and at final decision (CHRO present)

Lessons Learned Alignment of – Academic Affairs (data/decisions) – Advisors/Student Services (stopping enrollment, coordinating teach-out) – Finance (left decisions to Academic Affairs) – HR (open door for affected faculty) – Communications (internal/external PR) – Office of the President (meetings with stakeholders, affected faculty)

What’s Next Year 2 (Spring 2015) o Announced that we do not expect to close any programs next year (though enrollment-related layoffs may be possible) o Held discussions with faculty of departments in “yellow zone” – addressing enrollment/completion and financial concerns early Year 3: Formalize/document annual program prioritization process, e.g.: o Fall 2016 – consult with faculty, MSCF about process o Spring 2016 – notify departments of “yellow zone” status o Ask departments to create one-year action plan to address concerns o Review action-plan outcomes in Spring 2017 o Finalize program viability decisions in Fall 2017 o … REPEAT ANNUALLY

Thank you! Questions?

Presenters Info Gail O’Kane – – VP of Academic Affairs Derrick Lindstrom – – Dean of Arts and Humanities Chuck Paulson – – Dean of Science and Mathematics Jennifer Stauffer – – Interim Dean of Business, Trades, Media, Technology & Public Safety Tom Williamson – – Director of Academic Operations