NanoSearch CDMS V3.2 PASS your documents with SEA

What is PASS? Protect Protect Archive Archive Share Share Search Search What is SEA? Simple Simple Easy Easy Affordable Affordable

Is your Document PASS? Trouble to handle documents. Can’t search content of document. hard to manage. No backup A lot Storage Space Sending document to branch with more time and cost Sharing with Photostat more copies Document not centralize Possible missing document, worries about flood, fire and other natural disasters. Hard to control document security No more trouble. Can search content of document. Easy to manage. Easy Backup Minimum Storage Space Sending document to branch with no cost and save time Sharing with no extra cost Documents centralized With backup, docs won’t go missing or worry about natural disasters Easy control of document security Not PASSPASS A few clicks

What Document can be PASS? Agreements - leasing, joint-venture, rental, etc Agreements - leasing, joint-venture, rental, etc ISO documents ISO documents Any Manuals - service manual, catalogs etc Any Manuals - service manual, catalogs etc Minutes of meetings, seminar papers, letters Minutes of meetings, seminar papers, letters Engineering and Architectural Drawings Engineering and Architectural Drawings Human Resource employee files Human Resource employee files Profiles – Company, Student, CVs etc Profiles – Company, Student, CVs etc Newspaper cuttings Newspaper cuttings Newsletters Newsletters Pictures, transparencies, x-ray negatives Pictures, transparencies, x-ray negatives Any types of documents… Any types of documents…

How NanoSearch PASS your document? Protect Protect  Can See Can’t Print Feature  Auto-Watermark  Blurring Control  Disable Caching  Secure Document Protected Method  User & Group Access Level Control  Document Encryption Archive Archive  2 clicks to scan + OCR + upload + index + archive Share Share  Web-based Application to share with LAN or WAN Search Search  Full Content Search  Nano Narrow Search  Multi Layer Filtering

Protect

How to set user & group access level? Simple, just go to File Security page and set which file can be viewed by which user or which group of users Simple, just go to File Security page and set which file can be viewed by which user or which group of users

What is can see can’t print? This feature allows Administrator to set which user can print the document and which user cannot print This feature allows Administrator to set which user can print the document and which user cannot print To Printer When Seen When Printed

What is auto-watermark? We are able to select different types of watermark when we upload document. We are able to select different types of watermark when we upload document. We can set which user can see the original document or which user had to see document with watermark. We can set which user can see the original document or which user had to see document with watermark. Watermark Original Add Watermark

What is Blurring Control? Because we upload our document as image, so we are able to control the quality of image to display. Because we upload our document as image, so we are able to control the quality of image to display. This feature is to avoid user using digital camera to steal the document. This feature is to avoid user using digital camera to steal the document. Blur by % Original Blur by 50%

What is Secure Document Protected Method? Other vendors put all documents in their web server for all users to access. Other vendors put all documents in their web server for all users to access. This is not safe because hacker can get your document once they hack your web server. This is not safe because hacker can get your document once they hack your web server. Some IT experts can even access your document with link like Some IT experts can even access your document with link like SDPM implementation method: SDPM implementation method:  Random Security code for any link of document  Documents not stored in Web Server  Expiry of link access - each link will have expiry time

What is Document Encryption? This feature encrypt all documents uploaded to Server This feature encrypt all documents uploaded to Server With this feature, unauthorized person can’t see the content of document even they get your original document With this feature, unauthorized person can’t see the content of document even they get your original document Upload & Encrypt Original With NanoSearch Decrypt Without NanoSearch Decrypt

Archive

How NanoSearch archive document? As simple as 2 clicks, you are able to index hardcopy or softcopy documents. As simple as 2 clicks, you are able to index hardcopy or softcopy documents. Many Hardcopy Documents Scanning Press a button to Upload and index file Document content ready for search Many Softcopy Documents Print to Image As Original Protected Mode

Two simple steps to make documents searchable Press a button to scan Step 1 Step 2 Press a button to Upload to Server Ready for Search Ready to search

Is uploading document to Server simple & easy? NanoSearch upload process is flexible and customizable. It also supports: NanoSearch upload process is flexible and customizable. It also supports: Batch-Upload Fixed screen size upload Default user setting Meta-field Select List Drag & Drop feature

Share

LAN or WAN Sharing User can access from Web Interface to manage their file with “Protected File Transfer Backbone”. User can access from Web Interface to manage their file with “Protected File Transfer Backbone”. User can search Document by searching documents content. User can search Document by searching documents content. Group user can have their own group folder to keep their important files. Group user can have their own group folder to keep their important files.

Search

Is NanoSearch Powerful? NanoSearch is same as other well known search engines like Google or Yahoo. NanoSearch is same as other well known search engines like Google or Yahoo. It provides It provides Full Content Search Nano Narrow Search “Multi Layer Filter Search”

What is Nano Narrow Search? Nano Narrow Search is a function to narrow down the search result and it also return more accurate result. Nano Narrow Search is a function to narrow down the search result and it also return more accurate result. For example when I key in : For example when I key in : 1. patient cancer result contain either patient or cancer will return. will return. 2. +patient +cancer result must contain both patient and cancer will return. 3. +patient -cancer result not contain cancer but contain patient will return. 4. pat* +cancer result contain cancer and any word start with pat (patented, path, pate, patxxxx, etc) will return. 5. “patient cancer” result contain the word “patient cancer” as a word together will be return.

Content Management System (CMS) Pass your Online document today with NanoSearch

Can I PASS my corporate information using CMS without uploading? Yes, you can PASS your information without any uploading process. Yes, you can PASS your information without any uploading process. Just create your document online by using CMS and PASS it automatically Just create your document online by using CMS and PASS it automatically Hardcopy or Softcopy Uploading & Indexing Document PASS Create Online Document Approved by authorized person

How to PASS corporate information with CMS? Step 1 Step 2 Authorized person approve content Authorized User Create Online Content Authorized user allowed to search and view Step 3 Knowledge or Information PASSed

What Documents are suitable to use CMS to PASS? ISO documents that need to be protected, shared, searched and edited. ISO documents that need to be protected, shared, searched and edited. Staff manuals Staff manuals Corporate information & knowledge Corporate information & knowledge Confidential online information Confidential online information Product specifications that always change. Product specifications that always change. QA Workflow Process. QA Workflow Process. Student or Researcher thesis Student or Researcher thesis And many more … And many more …

FAQs

Can I have bookmark or favorite feature? Yes, with Favorite feature, you can add your favorite document and see it when you want without searching again. Yes, with Favorite feature, you can add your favorite document and see it when you want without searching again. You can even specify with page of document you want to add as favorite. You can even specify with page of document you want to add as favorite.

Can I crop or highlight image? Yes, we are able to crop or highlight the image as necessary & send to other parties that need this information through . Yes, we are able to crop or highlight the image as necessary & send to other parties that need this information through . modified Original Crop & Highlight

Can I trace who accessed which file? Yes, with File Access Log, you can know who viewed which file and who printed which file. Yes, with File Access Log, you can know who viewed which file and who printed which file.

Some vendors can’t support symbols in their meta field, how much can NanoSearch support? Yes, we allow almost all types of standard symbols in meta field. Yes, we allow almost all types of standard symbols in meta field. Examples below: Examples below: ? : { } + _ ) ( * ‘ & ^ % $ ! ~ ` - = [ ] / \., ; ? : { } + _ ) ( * ‘ & ^ % $ ! ~ ` - = [ ] / \., ;

Is editing news easy and simple? Yes, with WYSIWYG editing tools, you can edit online news just like using Microsoft Word. Yes, with WYSIWYG editing tools, you can edit online news just like using Microsoft Word.

Can user know which file they can access? Yes, every user will have a list to show them which files they are able to access Yes, every user will have a list to show them which files they are able to access

What type of report can NanoSearch Provide? NanoSearch could customize any report that clients need. NanoSearch could customize any report that clients need. The report can be in chart format or table format. The report can be in chart format or table format. Table format report can be exported to Excel. Report can also be directly ed to management team without printing out. In addition, we can also keep track who from management team have or haven't viewed the report. In addition, we can also keep track who from management team have or haven't viewed the report.

Workflow System in NanoSearch? Workflow is an important system to make Computerized DMS (CDMS) a complete solution. Thus, NanoSearch is fully customized to suit any corporate Document Workflow Environment.

Can NanoSearch Support DJVU? Yes, NanoSearch Support DJVU Format too. DJVU format is the latest technology. Files in DJVU format is about: times smaller than PDF 100 times smaller than TIFF.

Can NanoSearch handle millions of documents? Yes, technically NanoSearch’s Index Database can go up to 2 Terabyte (2,000,000 MB) Yes, technically NanoSearch’s Index Database can go up to 2 Terabyte (2,000,000 MB) Document file size is unlimited Document file size is unlimited Index Database is the database that stores all the document content for search engine to search Index Database is the database that stores all the document content for search engine to search

Follow-on Support

My Company needs a customized NanoSearch, can it be done? No Problems. NanoSearch is 100% Local Development. No Problems. NanoSearch is 100% Local Development. It can be fully customized as per your company preference to suit your corporate Documentation Environment. It can be fully customized as per your company preference to suit your corporate Documentation Environment.

Can I have 24x7 support? Yes, we do provide 24hours per day, 7 days a week Platinum On-Call Maintenance package for customers that need fast response time when their system is down. Yes, we do provide 24hours per day, 7 days a week Platinum On-Call Maintenance package for customers that need fast response time when their system is down.

Is Server License expensive? Don't worry, NanoSearch is Multi Platform Compatible, it supports either Linux Server or Windows Server. Don't worry, NanoSearch is Multi Platform Compatible, it supports either Linux Server or Windows Server. Linux Server is free. Linux Server is free. * Recommendation: Use Suse Linux because it’s free and has user-friendly interface.

Can Mysql concurrently handle many web users? As benchmark tested by Mysql, Mysql can handle many users concurrently. As benchmark tested by Mysql, Mysql can handle many users concurrently. It is best suited for Web Applications. It is best suited for Web Applications.

In Summary… with NanoSearch, you will Save cost Save paper; only print when necessary Save employee time Save on storage space Less paper on HOD table Increase productivity Increase efficiency Share information Share knowledge Better document management Better document workflow control Generate document report on the fly Better visibility on documents accessed Achieve paper- less environment

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