Microsoft PowerPoint and Presentations Part II Kin 260 Jackie Kiwata

Overview Adding slide features  Graphics  Video  Tables  Animation Refining presentations  Supporting Statements  Conclusion  Tips From speech to PowerPoint

Graphics From last time, know of 2 ways  We will practice using Insert Insert > Picture  Clip Art  From File  AutoShapes  Etc.

Insert Picture from File Most control Allows you to browse to any directory and choose image file Picture filename extensions? Save picture from web to hard drive (legally) Insert picture on slide

Example 1: Inserting graphics Save the Cal State LA banner (graphic in upper left corner of Kin 260 site) to hard drive Insert graphic on slide

Using video files in PowerPoint PowerPoint will play Windows Media, Quicktime and MPG video files .avi,.mov,.qt,.mpeg,.mpg Use Insert menu to add video file, but the file is linked, not embedded  Linked: location of inserted file is referenced, but not saved as part of PPT  Embedded: inserted file saved as part of PPT e.g. Photos

Implications of Linked Files PPT references the location of file Not saved inside the.ppt file Therefore …  If move the video clip to a different directory, must re-insert clip in PowerPoint  If using a different PC, must also copy the video file

Inserting Video Files 1. Test movie by playing in Windows Media Player 2. Insert > Movies and Sounds > Movie from File Automatically  When you land on the slide during slideshow, will play automatically When Clicked  Double click the box to start playing

Example 2: Adding video 1. Save ex.wmv to hard drive 2. Insert on a slide 3. Check if video plays 4. Now move the video file to another folder. Does the video still play?

Inserting Tables 2 options:  Create table in PPT  Copy table from Word and insert into PPT Creating a table in PPT is much like creating a table in Word Insert > Table Review: Easier to specify number of columns of rows?

Copying Table from Word Easy to do, but not seamless  Issues include resizing table, losing columns, text size too small  Cost vs. Benefit 1. Select Table in Microsoft Word 2. Ctrl+C 3. Return to slide in PPT 4. Ctrl+V

Bells and Whistles Slide Transitions  Effects for moving from one slide to another  Slide Show > Slide Transition Animation Schemes  Text effects  Slide Show > Animation Schemes Can apply selectively to individual slides, or to entire presentation Same guidelines as slide design  Don’t go overboard!

Sample Speech Outline I. Introduction 1. Credentials 2. Attention Grabber 3. Thesis and Supporting Statements II. Body 1. Supporting Statement 1 a. b. 2. Supporting Statement 2 a. b. 3. Supporting Statement 3 a. b. III. Conclusion 1. Thesis Restatement 2. Closing

Refining Supporting Statements Remember - want supporting statements that are:  Parallel in structure  Equally important  Concise Why?

Example 3: Sample Speech You want to teach the class how to perform squats Attention Grabber? Thesis? 3 supporting statements?

Supporting Statements - Detail Points reinforcing statements should also be parallel  May include examples 1. You must have a neutral spine. a. Eyes must look forward b. Core must be engaged c. Ex. – Demonstrate position 2. You must have adequate stimulus. a. ? b. ? c. ?

Conclusion Thesis and summary of supporting statements  Not just a simple restatement or paraphrase of thesis  Include insight or observation that refines thesis  Do not bring up new information not discussed in body! Closing thoughts  Similar to attention-grabber in Introduction, but should provide closure  i.e. conclusion to anecdote from introduction, quotation related to additional insights

How to organize speech in PowerPoint? Remember from last lecture:  Should be used as a visual aid and NOT as a teleprompter Include main/high-level ideas Include concepts you want the audience to remember Include visual aids, examples

Introduction Slides 1. Name and credentials 2. Attention-grabber 3. Thesis and supporting statements

Body Slides 1. Topic Sentence or Supporting Statement 2. Supporting Substatements 3. Examples

Conclusion 1. Thesis restatement 2. Closing thoughts

Delivery Tips 1. Be enthusiastic about your topic! 2. Consider your appearance. You are in the spotlight. 3. Diction. Use words you can pronounce and avoid slang. 4. Eye contact. Don’t look down or focus on just one person. 5. Practice beforehand!