Enrollment Services Informed Budget Process: FY 2013 IBP Progress Report & FY 2014 IBP Budget Request

FY 2013 IBP Progress Report For Projects Funded July 1, 2012  Data Center Hourly Wages  $30,450  Wages have been added to current hourly budget. Funds now provide adequate hourly support.  Thank you

FY 2014 Base Request  Data Center Full Time Position - Specialist 1  Core Theme / Strategic Priority Supported Improve Student Access and Success  Dollars Requested $62, ($35,865 plus $26,912 benefits)  Justification In 2009, the Data Center lost two full-time positions (Manager and Specialist). Neither positions were replaced; however, employee workloads have increased. The loss of these two positions, especially during peak periods, has led to longer processing and turn around times. There is a detrimental impact on numerous SLCC departments that rely on the Data Center for Banner actions, statistical reporting, technical support, and various SLCC department staff training.

FY 2014 Base Request  Justification Continued Challenges include numerous technical and procedural developments for the International Office, Utah High Schools, Concurrent Enrollment, Orientation, Academic Advising, Testing Center, Grant Programs, Health Sciences, and numerous outstanding Banner projects. Just a few examples of admission requirement and procedure yearly demands include: 31,672 admission applications, 3,918 update forms, 18,106 decision codes, 2,147 address corrections, 7,008 program changes.  Project Outcome Measurements Quality admissions process for our students. Reasonable workload demands for Data Center staff. Timely response for SLCC requirements.

FY 2014 Base Request  School of Applied Technology Current Expense  Core Theme / Strategic Priority Supported Improve Student Access and Success  Dollars Requested $8, (SAT Enrollment Services 4 employees $7,350; SAT Data Center 1 employee $950)  Justification With the recent School of Applied Technology (SAT) merger, Enrollment Services (ES) now has the financial responsibility for SAT admissions, registration, certification, transcripts and record management. A total of 5 SAT employees have merged under Enrollment Services.

FY 2014 Base Request  School of Applied Technology Current Expense continue…  Justification Four SAT Enrollment Services employees (formally MIS) report under the Registrar. The current expense fund carries some financial weight; however, funding is lacking for admission letters $1,900; postage $250; and employee training & necessary conference attendance $5,200. One full-time position reports under the Data Center with a current expense fund of $250. This amount provides appropriate funding for office supplies; however, funding is lacking for copy center $150; parking pass $45; training and conference attendance $ 750.  Project Outcome Measurements Enrollment Services School of Applied Technology provides adequate services to students, staff and faculty with financial support from a reasonable current expense fund.

FY 2014 One-Time Request  Transcript Archive Project  Core Theme / Strategic Priority Supported Improve Student Access and Success  Dollars Requested $17, ($15, plus $1, benefits)  Justification Provide funds to hire one hourly person to assist in the transfer of hard copy transcripts to Banner and image pre-1968 transcripts to Nolij system. The project is improving the management of student records and will protect the College in the case of disaster recovery. Approximately 52,000 out of 80,000 records have been completed.

FY 2014 One-Time Request  Project Outcome Measurements Old transcripts will be available at other campuses, credit hour transcripts from 1968 to present will be maintained in Banner and pre-1968 transcripts will be available on Nolij system.

FY 2014 One-Time Request  Transcript Archive Project – School of Applied Technology  Core Theme / Strategic Priority Supported Improve Student Access and Success  Dollars Requested $17, ($15, plus $1, benefits)  Justification Provide funds to hire one hourly person to assist in the transfer of hard copy School of Applied Technology (SAT) transcripts to Banner and the Nolij system. The project will improve the management of student records and will protect the College in the case of disaster recovery. There are approximately 100,000 hard copy student records currently stored in the basement at the South City campus.

FY 2014 One-Time Request  Project Outcome Measurements Old transcripts will be available at other campuses; transcripts from 1968 to 1999 will be stored at the State Archives; transcripts from 2000 forward will be maintained in Banner; all transcripts will be available on Nolij system.

Questions?