Applicant Extract

Points we shall cover in this demonstration  Who gets access to the Applicant Extract  What kind of data we can extract  How to access the ‘Applicant Extract’ link  Terms and Conditions of use  Creating and ordering a ‘Preference Set’  Defining your Search Criteria  Amending an existing Preference Set  Formatting your ‘Search Results’ data to an Excel document and saving your report

Examples we shall cover in this demonstration:  A simple search on Postgraduate Research applications: - Extracting Core data from an Application Form.  A complex search on Postgraduate Instructional Applications: - Extracting data from both the Core data of an Application Form and a Department’s own Questions (‘Details’) taken from ‘Sections’ they have added to their ‘Application Form Group(s)’.

Who can access the Applicant Extract (a) Staff members who have a Role or Responsibility for Applicants or Students will have the link. ‘Applicant Extract’ via: PEGASUS /ADMINISTRATION TAB / ADMISSIONS BANNER (b) Staff members who do not have the link can request the link for the ‘Applicant Extract’ via: PEGASUS / ADMINISTRATION TAB / INFORMATION TECHNOLOGY SERVICES/REQUEST PEGASUS SERVICES

What information can be retrieved from the Application Database a) Most of the Core data from an Application Form excluding information on disability, special needs, criminal convictions, and ethnic origin. (b) For PGI only, additional questions added to an Application Form by the Department.

Accessing the link Access the link Request the link

Step 1. Agree to Terms

Check the box and ‘Submit’.

Time Time and Date is recorded

Step 2. Add a ‘Preference Set

Add a ‘Preference Set

Enter a Name

Add a ‘Preference Set

Example 1.

1. Move from here 2. To here 3 Submit

Example 1.

Search Page Options

Example 1.

Example 1. Search Results

Example 1. Amending Search Results

Example 1. Downloading Search Results

Example 2.

Enter Enter a Name

Example 2.

Core dataAdditional data

How the ‘Application Form Builder’ creates a ’Reporting Group’.

How the ‘Application Form Builder’ creates a ’Reporting Group

Core data Additional data

STUDENT EXPERIENCE Enquiries to: Admissions and Compliance Telephone Number