Environmental Management System Fermi National Accelerator Laboratory

What is the environment we need to manage? The Fermilab fence line

Fermilab EMS Background

Schedule Spring 2003 –EMS Effort Coordinator Trained July 2003 –EMS Team developed and trained August/September 2003 –Gap Analysis

Schedule cont’d November 2003 –Policy Statement Revision (Draft) –New Employee Orientation Video March/April 2004 –Aspects/Impacts

Schedule cont’d Future Items –Objectives/Goals/EMP (May/June 2004) –Official Statement of New Policy and Integration of EMS into ISMS –General Employee Training –New chapter development in FESHM

Gap Analysis Procedure: –Guidance and document review EMS DOE O CRD –Essential elements of EMSs ISO14001 CEMP –Self assessment (independent assessment led by ES&H Section

Gap Analysis Process cont’d –Used ISO14001 model in evaluating the policies, procedures, programs, metrics, and personnel the support the current EMS (Lawrence Berkeley Model) –Used because of ease in formatting its requirements into a matrix for comparison –Was done with foreknowledge that Fermilab had no intention of becoming certified

0 = no program in place; 1 = exists but limited or undocumented; 2 = in place but not fully integrated; 3 = comprehensive and integrated. Low = necessary to meet ISO standard; Medium = necessary to improve performance; High = risk of damage or noncompliance.

Gap Analysis Findings –Demonstrated that the lab has an EMS in place –Contains programs that meet the elements of the CEMP model –Does not meet all of the formal requirements of ISO14001 Most ISO elements not met rated as medium in significance Necessary for improvement No elements were rated with high significance

Gap Analysis Implementation Strategy –Was developed to maximize the use of existing programs and elements of the labs ISMS and focused on environmental performance improvement and compliance management

Gap Analysis Recommended EMS improvements –Maintain cross functional core team for EMS –Set Objectives and Targets for improvement (formalize in documentation) –Create EMP for completion of Objectives/Targets (formalize in documentation) –Audit the EMPs to evaluate success –Conduct scheduled Management Review

Gap Analysis Additional Improvements: –Consolidation of environmental policy –Expanding general employee awareness –In-depth aspects inventory

Resource Requirements Improvements can be accomplished by deadline No significant capital expenditure

Areas of Question Compliance and Beyond Philosophy –Fitting the aspect/impact procedure of ISO14001 into current programs NEPA WM/P2 Work Smart –Value of aspect registry process? True Integration –Hazard Analysis

Areas of Question Environmental Management Program –Routine vs Non-Routine program tasks Routine (captured in documentation) –Regulated industrial waste (Example in DOE G ) »Covered under job performance (goal setting) for individuals responsible for reporting –Site/Operations Office Plan to achieve the Secretary’s P2 and Energy Efficiency Leadership Goals »P2 »Energy Efficiency »Transportation

Areas of Question Environmental Management Program –Routine vs Non-Routine program tasks Non-routine (captured in documentation as noteworthy practices) –Use of surface water for secondary cooling »Capture groundwater discharge from NuMI project to supplement ICW system surface water –Wildlife Management and Natural Flora Protection »Manage deer population to determined population density to reduce damage to natural vegetation

Concluding Remarks Fermilab has an effective program for environmental management Open for continual improvement –Centralization EMP –Awareness General Employee Hazard Identification