Annual Performance Assessment Report 12.11

Annual Performance Assessment Report It is annual assessment (financial year)of work and conduct of the govt. servant It is considered for confirmation, promotion and review for premature retirement etc. It is maintained not only in the interests of service but also in the interests of the employees Objective 22.11

Annual Performance Assessment Report It is written for all Group` A`, Group` B`& Group` C` categories of employees. It is not written for officials who have less than three months of reports when report is due for written For whom written 32.11

It is written by the immediate superior If immediate superior is relative of the employee, next superior authority will write the APAR. Officer under suspension can write APAR within two months of suspension or within one month from the date on which the report was due, whichever is later The retired officer will write APAR within one month of retirement By whom written Annual Performance Assessment Report

IPs write Annual performance assessment report of the Postman staff and Mail Overseers working under them Annual Performance Assessment Report

Reporting officer should have three months observation The remarks of reporting officer should be specific under each column of report The report should carry a general appreciation The remarks on the character, conduct, aptitude and shortcomings The correct words and phrases should be used The assessment should be of period of report only All columns of forms should be filled up No employee should be adversely affected by prejudicial reports Guidelines for writing APAR Annual Performance Assessment Report

An authority superior to reporting officer is empowered to review the APAR Reviewing officer have watched the work of official for a period not less than three months observation If reviewing officer does not agree with any remarks of reporting officer he should mention so. The remarks of reviewing officer will be final. Guidelines for review Annual Performance Assessment Report

The adverse remarks noted by reporting officer and accepted by reviewing officer or adverse entries made by reviewing officer is communicated to the official The adverse remarks should be communicated to the official The official may submit representation within a month of communication of adverse remarks Representation against adverse remarks should be submitted to the authority next higher to reviewing officer Representation against adverse remarks should be disposed of within three months. If, representation against adverse remarks is pending for disposal, adverse remarks will not be operative Adverse remarks in APAR Annual Performance Assessment Report

Register of APAR files S.No. Name & designation Date of receipt of file From whom received To whom sent &date of dispatch Remarks  In each APAR file an index in the form given below may be kept and entries is to be made as and when fresh report is received. S.No.Period of reportPages from—--to----Initials of officer Remarks

Time schedule for APAR Nature of actionDate by which to be completed Distribution of blank forms to staff 31 st March Submission of self appraisal to reporting officer 15 th April Submission of report by reporting officer to reviewing officer 30 th June Report to be completed by reviewing officer 31 st July Disclosure to the officer/official 1 st September

Exercise 1 Write APAR for the postman with given information

Writing self –Appraisal 1. Details to be collected. 2. Maintaining a diary for writing the APAR at the end of FY 3.Use of proper Language 4. Self assessment – strengths and weaknesses 5. Training needs

132.11