Supporting Successful Data Collection

School improvement is everyone’s job Assessment team & classroom teachers collect data Assessment Team DIBELS 1:1 Assessments easyCBM 1:1 Assessments Give easyCBM Comprehension & Vocabulary assessments in computer lab Classroom Teachers Select a ‘manageable’ number of students to assess on DIBELS & easyCBM 1:1 assessments Give whole group assessments DIBELS DAZE (3 rd grade only) Give easyCBM Comprehension & Vocabulary assessments in computer lab

School Improvement Specialists Build Capacity Adding Capacity versus Building Capacity Think – Pair – Share 1. Think: Take a minute to think on your own. What is the difference between adding capacity and building capacity 2. Pair: Have a conversation with your partner and come to an agreement about those two terms 3. Share at your table.

Data and School Improvement Specialists Build Capacity through the Gradual Release of Responsibility Your role as a School Improvement Specialists is to support/improve the data collection system in your school so that it can be self-sustaining when you leave.

Data Collection Basics Who gives the tests? When and where are the tests given? How is the assessment schedule determined? How are materials and resources organized? Who enters data into websites?

Question: Who gives the tests? Possible assessors Classroom teachers and educational assistants Specialists and support staff SPED, ESL, Title I, Speech Pathologists, School Psychologists, etc. Principals and Assistant Principals

Question: Who gives the tests? Other considerations… Become knowledgeable about who is trained to administer DIBELS & easyCBM Schedule time with assessors to review the administration of DIBELS K-3 and easyCBM 4-8 Consider scheduling a ‘runner’ to bring classes or groups of students to assessment location

Question: When and where are the tests given? Benchmark Assessment windows: Fall, Sept 6 – Sept 28 Winter, Jan 12 – Feb 2 Spring, May 14 – June 5 Locations often used include: library cafeteria computer lab classrooms

Question: How is the assessment schedule determined? See DIBELS Module 9 Training Manual, pgs , for estimates of time required for DIBELS measures easyCBM: 50 minutes (recommended to give vocabulary test first 15 mins – followed by comprehension 35 mins. Check on availability of cafeteria, library, computer lab or other spaces used for assessment Consider other events on the school calendar

How are materials and resources organized? DIBELS materials are ordered from Order form is available at Print labels with student name & classroom teacher name Print student and assessor copies of easyCBM fluency passages Organize students DIBELS booklets by classroom Check supply of stop watches and clip boards

Question: Who enters data into the website? SIS role is to support/improve the data entry process at the school Ensure teachers have user names and passwords DIBELS: Username = pps + pps username (ex. ppsdcogan) Password = pps + employee ID # (ex. pps015629) easyCBM: Username = pps username (ex. dcogan) Password = employee ID # without preceding zeroes (ex ) For help, contact Daniel Cogan:

SIS Role in Data Collection Talk with key players at your school so you can understand the current data collection system and determine how you will support and/or improve it Who gives the tests? When and where are the tests given? How is the testing schedule determined? How are materials and resources organized? Who enters data into websites? Table Activity: Experienced SIS shares responses to each question. Others listen in preparation for Give One/Get One…

Protocol: Give One-Get One Give One/Get One: Take a note pad with you. Get up and mingle. Introduce yourself and share 1 idea and get 1 idea. Be sure you have a good enough understanding to be able to share with another, should you decide. Find another partner and repeat. Table Activity: Whip Around Protocol Choose top 3 ideas 3 rounds, 30 seconds – 1 minute per person Share one idea each round