Science & Engineering  New Faculty Orientation Research at Rice Nancy Nisbett, Director Office of Sponsored Research

Science & Engineering  New Faculty Orientation Office of Research James Coleman, Ph.D. Vice Provost for Research

Science & Engineering  New Faculty Orientation Office of Sponsored Research (OSR) Responsibilities: Review and submit proposals Accept grants Negotiate and Sign Contracts Non-financial Post-Award Activities Award Closeouts

Science & Engineering  New Faculty Orientation Staff Assignments – Single Point of Contact

Science & Engineering  New Faculty Orientation Research Life Cycle: 1. Funding Opportunity 2. Proposal Development/Submittal 3. Award Negotiation/Receipt 4. Post-Award Activities (conduct research, expenditure of funds, development of new technology/inventions) 5. Award Close-out

Science & Engineering  New Faculty Orientation Funding Opportunities ► IRIS ► s for specific announcements/VPR ► Links on OSR website/Agency homepages ► Office of Foundation & Corporate Relations ► Web ► Visiting Government Agencies ► Professional Contacts/Conferences

Science & Engineering  New Faculty Orientation Proposal Development and Submittal ► Ultimate Responsibility: Faculty/Principal Investigator (PI) ► Read and Follow Program Guidelines ► Technical Proposal ► Compliance Issues? ► Review and Approval (R&A) form ► To OSR 5 Working Days Before Deadline ► Read and Follow Program Guidelines (again!)

Science & Engineering  New Faculty Orientation Review and Approval Form (R&A form) (R&A form)

Science & Engineering  New Faculty Orientation Costs of Doing Research: Costs of Doing Research: ► Direct Costs ► Indirect Costs (Facilities and Administrative costs – F&A)

Science & Engineering  New Faculty Orientation Proposal Development and Submittal ► Budget Development  Rice Expenditures  Graduate student support and tuition remission  Equipment ($5,000)  Rice Calculating Budget

Science & Engineering  New Faculty Orientation ► Subcontractors? Consultants? ► Cost Share Form:

Science & Engineering  New Faculty Orientation Types of Cost Share ► Mandatory ► Voluntary Committed ► Voluntary Uncommitted

Science & Engineering  New Faculty Orientation ► Advance Spending ► Preaward Spending Form:

Science & Engineering  New Faculty Orientation Proposal Submission ► Deadline (what day? What time?) ► To OSR 5 Working Days before Proposal Deadline ► Paper Copy (PI responsibility) ► Electronic – done by OSR ► FastLane (NSF) ► Grants.gov and eCommons (NIH) ► NSPIRES (NASA)

Science & Engineering  New Faculty Orientation Award Negotiation and Acceptance Award Negotiation and Acceptance ► Award made to Rice (not faculty members) ► Award Transmittal/Notice of Award

Science & Engineering  New Faculty Orientation Date: SEP ______________________________________________________________________ NOTICE OF AWARD ______________________________________________________________________ Principal Investigator: Your Name Sponsor: National Science Foundation Flow-through Sponsor: None Project Title: My First Award Sponsor Award No.: XXX OSR No.: Type of Award: Grant Award Amount: $300,000 Project Period: 10/01/ /30/09 Comments: None

Science & Engineering  New Faculty Orientation R Funds (Research/Restricted) Unallowable Expenses: ► Travel – if US carrier not used ► Summer Salary > 2 mos. – NSF ► Alcohol ► Office Supplies/Furniture and Clerical Support ► Entertainment ► Flowers and Gifts ► Intramural Faculty/Staff Meeting Costs ► Public Relations

Science & Engineering  New Faculty Orientation Post Award ► All activities after the award has been accepted by Rice  PI - research  OSR – nonfinancial  Research and Cost Accounting – financial, effort reporting  OTT – intellectual property disclosures

Science & Engineering  New Faculty Orientation Research and Cost Accounting Activities Research and Cost Accounting Activities ► Set up R Fund ► Invoicing ► Draw-down of Federal funds ► Rebudgeting ► Compliance with OMB Circulars ► Effort Reporting ► Continual working relationship with PI, Department Staff ccounting.asp

Science & Engineering  New Faculty Orientation OSR Post Award Activities ► Grant Continuations ► Supplements ► Amendments/Modification ► Competitive Renewals ► Rebudgeting ► Sponsor Approvals (foreign travel, equipment purchases, items not in original budget-subcontractors) ► Leave of absence of PI or other Reduction in Effort ► Change in Scope of Project ► Grant Transfers

Science & Engineering  New Faculty Orientation Award Closeout ► Identified in Award Document ► Final Technical Report ► Final Expenditure Report ► Final Property (equipment) Report ► Final Invention Report ► New Technology Report (NASA)

Science & Engineering  New Faculty Orientation Conflicts of Interest ► Financial ► Time ► Commitment ► Apparent ► Handled in Dean’s Office

Science & Engineering  New Faculty Orientation Important Points to Remember ► Ultimate Responsibility: PI ► We are here to help! Ask Questions ► Read the Guidelines ► Read Your Award Document

Welcome to Rice! Go Owls