PUBLIC HSBC Archives Hong Kong Library Education & Career Forum 2012 Date: July 2012Prepared by: Matthew Edmondson

Insert GPS number here 2 PUBLIC HSBC ARCHIVES  What are Archives? –Difference between Libraries and Archives –Unique nature and irreplaceable nature of archives –Practice and theory of archival management

Insert GPS number here 3 PUBLIC HSBC Archives  What is in the HSBC Archives?  The archive collections represent the organisations corporate memory  One of the most heavily used business collections in the world; representing HSBC and many of the banks which have been acquired by HSBC and its predecessor companies –Annual reports; committee minutes; correspondence, strategic files and papers; accounting and customer ledgers –Personal letters, diaries, photographs, cartoons, films, advertising, banknotes, architectural drawings, –Oral history interviews  In both hard copy and soft copy (digital) formats.

Insert GPS number here 4 PUBLIC HSBC Archives Chicago London Paris Hong Kong  The HSBC Archives global network

Insert GPS number here 5 PUBLIC HSBC Archives Global Head of Archives Global History Manager [UK] Administrative Assistant HQ Archives Manager [UK] HQ Corporate Archivist Trainee Archivist UK Archives Manager [UK] UK Corporate Archivist Senior Asia Pacific Archives Manager [HONG KONG] Asia Pacific History Manager Archive Collections Manager Corporate Archivist North America Archives Manager [USA] France Archives Manager [FRANCE]  The HSBC Archives team structure 2012

Insert GPS number here 6 PUBLIC HSBC Archives  What is a typical day like for a HSBC archivist?  Select, appraise, describe and preserve historical archives in line with international archival standards –eg, International Standard for Archival Description ISAD (G), PD 5454:2012  Develop global and regional policy and procedures in line with best practice  Subject matter expertise in heritage and history of the Bank  Research, presentation, writing and publications expertise

Insert GPS number here 7 PUBLIC HSBC Archives  Utilisation of the collections  Knowledge and research –Answer enquiries, internal and external –Support senior management; speeches, management information –Internal communications  Supporting brand, values and business objectives –Marketing campaigns –Exhibitions; local and country anniversaries  Support employee engagement  Sustainability –School and community programs  Cultural sponsorship –Support museum exhibitions, through museum loans

Insert GPS number here 8 PUBLIC HSBC Archives  Supporting brand, values and business objectives

Insert GPS number here 9 PUBLIC HSBC Archives  The Archive profession in Hong Kong and more information:  Hong Kong Archives Society –  Hong Kong Business Records Group –  International Council on Archives, East Asian Branch (EASTICA) – –Postgraduate Certificate in Archival Studies October , 2012 organized by EASTICA and The University of Hong Kong –  HSBC Archives –

Insert GPS number here 10 PUBLIC HSBC Archives Thank you, any questions?