Unit two: Strategies for Professional Practice II: Time Management

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Presentation transcript:

Unit two: Strategies for Professional Practice II: Time Management A. Analysis Using the Pareto Principle

TIME MANAGEMENT Defined as a “set of related common-sense skills that helps you use your time in the most effective and productive way possible” (Mind Tools, 2006a) Requires self examination Requires analysis of how time is currently being used Requires assessment of distractions

TIME ANALYSIS Perform an activity log for several days to determine how both personal and professional time is being used Record every activity from the beginning of the day until the end

SAMPLE WORK ACTIVITY LOG Time Name of activity Time required and feelings Could be better done by someone else Toward what outcome achievement 0500 Treadmill 30 min-energetic Keep for self Fitness 0530 Shower & Breakfast 45 min-energetic Health 0630 Drive to work 10 min- alert Get to work 0700 Hand off shift report 15 min-alert Patient identification 0730 Pt rounds/ planning prioritize pts

ANALYSIS OF ACTIVITY LOG PARETO PRINCIPLE states that 20% of focused effort produces 80% of results, or conversely that 80% of unfocused effort produces 20% of results How to use the Principle: remember to focus our efforts on the most important outcomes and develop plans to achieve these outcomes maximizing the results we get

EXAMPLE OF USE OF THIS PRINCIPLE For example when a nurse begins a shift, it is good to pause immediately after the hand-off shift report and prioritize the outcomes and activities for the shift. If the nurse focuses on “functions” rather than patient priorities it is possible to overlook “priority patient outcomes”

APPLICATION OF PARETO PRINCIPLE TO NURSE’S ACTIVITY LOG Nurse reviews the log asking self how the Pareto principle would apply Has 20% of the effort resulted in 80% of the outcome achievement

IF ACTIVITIES HAVE NOT ACHIEVED DESIRED OUTCOME If the activities have not achieved the desired outcomes, the nurse needs to change activities and focus on priorities Identify most energetic time of day: activities that take focus and creativity done during high energy times Dull, repetitive tasks should be done during low energy times Time needs to be scheduled for rest, exercise, and nutrition

THREE WAYS TO CREATE MORE TIME Delegate work to others or hire someone else to do the work for you Eliminate the task in favor of other tasks Get up earlier in the day 1.Delegate work to others: may take time to teach to someone else, but saves time and energy in the future Hire someone else to do the work for you or eliminate the task in favor of other tasks If chore is boring and mundane, it makes more sense to work an hour more at a job one enjoys in order to pay for someone else to do unrewarding boring work 2. Eliminate the tasks that add no value in favor of other tasks Get up earlier in the day 3. Get up earlier in the day: This only works if you go to bed earlier (perhaps eliminating “useless activities” such as watching tv)